Project Management Jobs, Engineering Jobs, HR Jobs,
WASH Project Engineer
Primary Purpose
- To provide professional and technical quality control and supervision during implementation of emergency rehabilitation of water supply systems and other construction projects for FCA’s in Various ASAL counties. The officers will periodically assist in preparing tender documents for the water and construction works in close consultation with County Government technical teams including technical drawings, specifications of works, Bills of Quantities and conditions of contracts, and ensure timely completion of project activities. He/She will be responsible for planning, implementing, monitoring, accountability, evaluation and reporting on the Projects’ activities on weekly basis and also participate in all coordination meetings with partners and the County Government departments.
MAIN TASKS
- Planning, Implementation, supervision, monitoring and evaluation, compiling technical progress & situational reports; weekly, monthly, quarterly, and final.
- Ensuring adherence to the approved work, budget and procurement plans.
- Coordination and networking at county level with WASH emergency technical groups, Water, environment and sanitation coordination (WESCOORD), CSG, NDMA, and other forums.
- Work closely with relevant authorities to ensure all WASH interventions deployed in the communities, facilities and schools are in alignment with the WASH in emergency Standards.
- Support preparation and conducting of trainings for water Users Associations (WUAs) to empower them to run their own water supply systems in a sustainable way
- Support preparation and conducting of hygiene promotion training sessions.
- Ensure budgetary utilization is within acceptable limits/range.
- Support in the distribution of WASH NFIs and prepare reports and distribution lists for accountability.
- Assist in collection of data pertaining to rapid WASH needs assessments in the project counties and determining most technically appropriate water supply options.
- Ensure that the contractor is available at site at all time and maintains the following documentation:
- An updated timetable on a bar chart format
- A site logbook for instruction to the contractor
- Requests for work approval
- Accident and incident reports
- Test certificates as they are issued
- A site diary
- Review the Contractors’ work plan and request for revision to ensure timely completion of the works.
- Propose to FCA/UNICEF measures to be taken if the work progress is behind schedule.
- Ensure testing and quality control of the works according to Kenya government regulations, WHO and the SPHERE standards.
- Check measurements and recommend payment with relevant documentary evidence within the time frame to be agreed.
- Organize monthly construction site management meetings, write the minutes of the meeting and send the minutes of the meeting to the contractor and to FCA on last day of the month.
- Write and submit to FCA Monthly Project Reports including narrative, financial and photographic reporting, which can be combined with site management meeting minutes.
- Attend project review meeting with FCA donors when required.
- Critically examine claims/request of contractor for time extensions, extra compensation for works or expenses and other matters. Analyze certify Variation Orders (VO) and submit them with estimate cost to FCA for approval no matter how small the value. Once approved ensure that VO’s are finalized within two weeks.
- Advise FCA on any potential risks to the respect of the project timeline, project budget and quality of the works.
- Ensure that appropriate safety measures are taken on site to minimize the risk of accident to the workers and the public.
- Advise the contractor on measures to be taken to ensure proper storage and security of its material and equipment.
- Inform FCA of the tentative date for Substantial Completion of the works at least 15 days in advance.
- Organize testing of all the systems installed and provide FCA with test certificates including: Electrical system certificate by a Chartered Electrical engineer, Plumbing system testing, Lightening Protection System and any other documents as needed.
- Assist FCA in issuing the practical completion certificates.
- Provide, to the contractor a defect list upon substantial completion of the works.
- Ensure that all defects are fixed by the contractor within 30 days from the date of issue of the Substantial Completion Certificate.
- Facilitate the handover of the completed facilities to the authorities and beneficiary.
- Provide FCA with a final project narrative, financial and photographic report within 30 days of from the date of issue of the Substantial Completion Certificate.
- Review guarantees and hand over all related documents to FCA within e.g.30 days of Substantial Completion of the works.
- Prepare a maintenance manual of services and plans and submit it to the local authorities and beneficiaries the day of the handover/inauguration Ceremony.
- During the Defect Liability period intervene as required and liaise with the contractor to fix in a timely manner any problem that arises and that are covered under the defect liability guarantee.
- Facilitate field visit for respective line ministries and partners/donors to inspect progress of works and validate all the inspection reports (this includes.
Qualifications
- Degree in Civil Engineering, Water Engineering or a related field from a recognized institution.
- Good understanding of SPHERE and other international WASH in emergency standards.
- Ability to conduct community WASH needs assessment, program planning, implementation, monitoring and evaluation of project activities
- WASH in schools background is highly desirable
- Minimum of 5 years of relevant experience in WASH and construction, emergency response and related sectors, Project management, supervising construction sites and community work in rural areas.
- Registered with Professional Body (ERB/IEK).
- Experience with other computer programs such as Proficiency in MS Office software (especially Word and Excel) and AutoCAD is essential, SAP 2000 and Microsoft Project would be an advantage.
- Previous work experience in field operations and implementing donor funded projects is an added advantage.
- Ability to work independently in a result oriented multi-tasking and multi-cultural environment
- Ability to develop good working relationships/partnership with all stakeholders (GoK, INGOs)
- Excellent communication (spoken and written) skill.
Human Resource Manager
- This position holder will report to the Country Director and she/he will provide leadership,supervision and support in the areas of talent management, performance management and staff development in areas that lead to the achievement of organizatinal vision. The role requires a combination of strong policy skills together with strong people management development skills. In addition, he/she will contribute to the attainment of KECO Strategic objectives through effective management of the Human Resource function and developing HR Services from a strategic perspective. The incumbent will ensure that the HR function is aligned to FCA Kenya core business and deliver sound and cost effective people management practices, system procedures and best practices through continuous improvement and prioritization. The candidate will lead the drafting, implementation and evaluating of human resource policies, plans and cross-functional decisions that will enable KECO to achieve its long-term objectives.
MAIN TASKS
Strategy delivery
- Lead in conceptualizing, designing and implementing the people strategy to meet KECO needs.
- Work with the leadership in continuously reviewing, developing and implementing OKRs (Objectives and Key Results) of the organization
- Support staff and line managers with change management while facilitating necessary employee support program as well as legal considerations.
- Develop the HR Budget for proposals and awards and monitor spending to ensure budget compliance.
- Develop/ Update HR policies, programs and systems to support the achievement of the Kenya country office’s goals.
- Oversee standardized HR processes throughout FCA Kenya, assist in the development of localized procedures as required.
- Champion Gender Equity and Diversity initiative and staff wellness programs in the country office.
- Champion Prevention of Harassment, Sexual Exploitation and Abuse (PHSEA) in Kenya Country Office.
- Manage organization change management in an efficient and effective way.
HR Strategic Planning
- Development of HR Strategy of KECO and ensure alignment with the organizational goals and objectives
- Development and implementation of human resources planning, assisting with the new/existing departments to have needed staff with the right competence on time, both at national office and locations.
- Provide guidance and support to staff in completion of “Staffing Models” (workforce planning).
HR Management
- Provide advisory support to Senior Management Team (SMT) and all Managers on all HR aspects as required.
- Providing direction in the annual HR planning process and prioritize activities for the HR department including staffing and organization, reward management, Kenya Office structure, staff contracting and exit processes.
- Advise the Country Director on HR needs and surpluses and the required action.
- Advice in reviewing and revising salary structure, pay policies, job grading etc.
- Implement compensation and benefit policies and practices to ensure that staff are rewarded in line with both general market practice and individual performance level.
- Determine and recommend employee relations practices necessary to establish positive employee-employee relationships and employee-employer relationships.
- Work directly with line managers to assist them with employee relations matters.
Recruitment/On & Off boarding
- Ensure compliance to organizational policies, processes and plans with regard to all aspects of recruitment, onboarding & offboarding.
- Preparation of interview reports and presentation for review and approval with interview outcome summary for the senior management roles.
- Oversee Off- Boarding process for all staff exiting the organization including conducting exit interviews, termination of benefits etc.
- Provide excellent customer service via email, phone or in person; answers questions from employees and the general public regarding human resources issues, and responds to employment verification requests and other requests for information.
Information flow & Communication
- Improve staff engagement levels through ensuring regular and transparent flow of communication throughout the organization, embracing feedback & ensuring timely and transparent action is taken.
- Improve the tone, frequency and clarity of communication including through monthly newsletters, HR check ins and informal coffee chats.
- Establish a team building mechanism and activities to foster openness, trust and corporation.
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Staff Development & Motivation
- Supervise the implementation of staff development and ensure talent development and management.
- Advise on staff training needs and support the implementation of both formal and non- formal staff training programs.
- Support in conducting specialized training programs on key HR areas like, Mission, Vision, Values, Who We are, Our Brand and other key areas of focus for staff knowledge and development.
- Where necessary and on identified needs, the HRM will undertake facility visits to support facility heads at project level.
- Coordinate and follow through the administration on the delivery of staff learning and development initiatives as per the needs identified.
- Ensure harmonious employee relations that foster achievement of individual and organization goals and objectives across the County office.
- To conduct regular field visits in a bid to create interactive and open relationships between staff and management.
HR Policies & Procedures
- Formulate, maintain and update human resource management policies for Kenya Office and ensure standardized HR processes are implemented across the organization and assist in the development of localized procedures as required.
- Ensure that all contracts i.e., employment, insurance and consultancy, adequately comply with FCA policies, international laws, local laws and donor requirements.
- Ensure payroll is accurately processed and payslips shared within agreed timelines each month.
- Ensure staff health and safety are prioritized including through the development and implementation of a clear OSH Policy.
Report generation / data analysis:
- Track and analyze all activity related to human resource management based on realistic and meaningful KPIs.
- Regularly generate and review HR data and reports, including on the progress of talent acquisition, retention, performance management and human resource activities.
- Track Audit/investigation reports, lead the HR team in developing action points and follow up the implementation of the audit actions points related to HR aspects
Payroll management/HRIS and Benefits administration
- Supervise and ensure that payroll has been processed in a timely, efficient way, ensuring completeness and accurate documentation
- Review the payroll report before approval and payment.
- Review and recommend employee benefit programs, and security, safety and health program to respective teams for approval and implementation.
Employee Relations & Legal Counsel
- Support and endeavours to uphold the rights and responsibilities of each staff member, as outlined in the FCA Kenya HR policy in order to promote positive discipline at all levels.
- Participate in disciplinary committee hearings as assigned by the Country Director. In addition, support facility heads in resolving conflicts and major employee grievances.
- Provide support, understanding and counsel to staff while making sure that open communication is maintained at all times.
- Support employee relations with professionalism; support investigations to resolve issues/conflict in the workplace.
- Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets all legal and labor regulations and requirements
- Maintain an effective negotiation process and harmonious employee/employer relationship.
- Liaise closely with external legal counsel as required and manage labour disputes with employer bodies, government agencies and labour relation authorities.
- Prepares and submit quarterly reports on litigation status.
- Ensure compliance with all labor laws and minimization of legal exposure
Performance Management
- Advise on the performance management process including; creating a plan to manage annual reviews, conduct training on goal -setting, utilize budgets to organize development activities and work one on one with managers and employers
- Support in ensuring timely completion of the annual performance evaluation process
- Facilitating performance management process through proper documentation tracking and coding of appraisal documents and proper identification of key development areas.
- Review, develop and implement effective employee performance management system, aligned with FCA guidelines; train line managers and provide advice and support for performance management issues.
Develop a High Performing HR Team
- Provide positive leadership to the HR team and the company as a whole.
- Develops skills of the HR team – identifying individual training needs as well as encouraging effective teamwork, with a focus on succession planning.
- Motivate the team – giving recognition and praise wherever possible.
- Deal with team performance issues promptly and appropriately.
- Pre-empt the need for and manage change where necessary within the team.
- Provides individual support to new HR team members – ensuring a full induction is provided for and adequate support is given during their learning curve.
People Development
- Develop and implement a feedback process and enroll it to the whole organisation.
- Training All employees and new employees on the feedback process.
- Ensure the monthly one-ones are implemented in the organisation
- Develop and implement a FCA training strategy
- Create a library and online learning for employee to drive their own learning.
KPIs
- Performance Reviews of 100% of employees carried out on quarterly basis
- Line Managers hold monthly one-on-one meetings every month with direct reports
- Time to hire for open Jobs of 45 days per job.
- Weekly updated HR KPIs per week
- Satisfaction score of >80% on HR services
- Satisfaction score of >80% on overall Employee Satisfaction Survey
Key Qualification & Skills
- Bachelor’s or Masters Degree in Human Resource Management with atleast 8 years’ experience as a HR generalist in INGO or Coorperate Organization.
- Or Master’s Degree in Human Resource Management or related field with 8 years’ experience as a HR generalist of which 5 years should be in Senior management.
- Should be a member of a recognized human resources professional body (IHRM) and in good standing and MUST be a Certified Human Resource Professional (CHRP).
- Outstanding competencies in Microsoft Office and the ability to use HRIS technology.
- Conversant with labor legislation related to human resources and employee management
Essential Behaviours
- Ability to maintain confidentiality in a professional manner
- Ability to complete a variety of tasks in an efficient manner
- Report writing skills
- Excellent interpersonal and influencing skills
- Strong attention to detail and accuracy
- Flexible, comfortable with deadlines and able to work well under pressure
- Ability to work independently as well as in a team environment.
- Excellent oral and written English communication skills