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Director – Finance and Administration
How will YOU accomplish this?
- As the Director: Finance and Administration you will be expected to provide authoritative leadership on all budget, expenditure monitoring, financial reporting and contract matters to ensure timely and effective implementation of the program’s activities in Kenya. This includes oversight of procurement, grants, construction, logistics, human resources, accounting and finance, and records. You will be responsible for managing the contract budget and preparing financial reports for submission to USAID. You will ensure funds expended are compliant with USG regulations and policies and implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award. Specific areas of accountability will include:
Financial Management activities such as –
- Leading the annual budget development process which includes managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets.
- Pre-empting reporting requests from USAID and ensuring all information is readily available, accessible to those who need it, and accurate.
- Coordinating contract management activities, working with program staff, home office and partners to draft, manage and monitor implementation of contracts.
- Ensuring all program staff is trained on USAID Rules and Regulations and compliance with the Cooperative Agreement or Contract.
- Coordinating the execution of internal/external financial, operations, and program reviews or audits and ensure timely follow up to review or audit conclusions and recommendations.
- Managing the development of solicitations for project services; determine appropriate deadlines and scopes of work. Collaborate with the Corporate Contract Office in the development and revision of all contract templates.
Administration activities such as –
- Developing administrative processes which are compliant to both MSH standard processes and procedures and also those of USAID.
- Ensuring timely submission of administrative and financial reports to the team leader and corporate operations office as required.
- Taking accountability for project support staff, not only for their deliverables but also for performance management, career progression and capacity strengthening.
- Participating in project risk register development and implementation, and taking proactive steps to mitigate risks within operational functions.
This list is not exhaustive, and we would expect our DFA leaders to be both innovative and strategic in suggesting and implementing new methods to achieve the outcomes and impact desired by our client and needed by the people the project aims to serve.
QUALIFICATIONS
What do you need to apply?
- MSH employs people of passion, we seek those individuals who dream of a better world. We look for professionals who combine experience, local knowledge, and an understanding of international best practices. Individuals who share our values of treating everyone with respect while being equitable and holding all of us accountable to make an impact.
Specific requirements for this role are:
- A dynamic leader, with proven credentials, and expertise in the design and implementation of effective and efficient finance and administration systems and processes.
- Considerable experience with USAID-funded projects preferably in Kenya.
- A thorough knowledge of USAID financial reporting and compliance requirements
- Proven leadership and capacity in negotiation and conflict management.
- Demonstrated experience of providing technical assistance to organizations and conducting training, with a passion for building teams, coaching, and mentoring both internally and externally.
From a practical point of view, you will have:
- A master’s degree in business administration, finance, and accounting or other relevant discipline or equivalent experience.
- Minimum of eight years of experience managing, in increasing roles of responsibility, finance, procurement, contracts management, logistics and/or human resource related matters for international development activities.
- Highly skilled in MS Excel.
- Fluency in English (required).
- Current authorization to work in Kenya.
Monitoring and Evaluation – Senior Advisor
OVERALL RESPONSIBILITIES
- The MEL Advisor will oversee the monitoring and evaluation and learning system for reporting progress and ensuring availability and use of quality data for adaptive management and maintain reporting procedures and guidelines in compliance with USAID systems. The MEL Advisor will be expected to develop a strong monitoring and evaluation and learning system and plan consistent with the USAID results framework, coordinate the collection of data including conducting field visits for data validation, monitor the quality of data sets, contribute to the adaptive management of the program, oversee the development, maintenance and use of the project technical information management system, and document project performance against established outputs and indicators. The MEL Advisor will also be responsible for building the capacity of the Government of Kenya, Ministry of Health (MOH) and other stakeholders in the collection, utilization, and dissemination of data as well as ensuring that all monitoring and data collection activities are harmonized, and information is shared. The MEL Advisor will also assist the MOH to monitor programs and assess the robustness of implementing organizations’ data collection and MEL mechanisms.
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SPECIFIC ACCOUNTABILITY
- Design and implement the Project’s MEL system, including the development of indicators, setting targets, monitoring project progress, ensuring timely data collection, writing quarterly and annual reports, and liaising with the project financial team to track the budget in relation to all project results and outcomes.
- Provide technical inputs to the implementation team in order to assist in developing program goals and objectives as well as MEL tools and strategies and provide monitoring data to strategically inform the decisions on project performance and future direction to the project, for enhanced adaptive management.
- Oversee the development, maintenance, and use of the project technical information management system, and its interoperability with the national health information management system. Support the MOH to develop a health sector MEL framework and monitor health system strengthening interventions.
- Provide regularly updated reports on the status of implementation against the project goals and objectives to the Chief of Party, USAID and other program managers as required.
- Collaborate with the project team in identifying project activities, processes and/or outcomes that are worthy of documentation and design a system for capturing lessons learned and best practices.
- Adhere to MSH procurement integrity and institutional standards and procedures in all project management responsibilities.
QUALIFICATIONS
- Advanced degree in a relevant discipline and at least 8 years of demonstrated experience designing and implementing monitoring and evaluation activities for complex programs in developing countries.
- Excellent command of monitoring and evaluation methodologies.
- Previous experience implementing and managing a rigorous MEL system including developing performance monitoring plans that track performance as sub-results/results and by funding stream.
- Knowledge of data collection protocols to ensure accurate data collection and verification is essential, as well as an ability to identify data trends and communicate this information to allow for changes in program implementation.
- Operations research experience is desired.
- Experience leading and building the capacity of MEL officers, including remote, field-based staff, to meet program needs and deliverables is desired.
- Proven expertise working on supply chain projects.
- Proven expertise in the management/supervision of health management information systems.
- Extraordinary organizational, verbal, and written communication skills to manage project communications and disseminate project information are required.
- Excellent skills in MS Excel, Word, PowerPoint, DHIS2.
- Excellent knowledge and experience working with different software such as WMS, ERP, eLMIS etc.
- Experience working within the health sector in Kenya is required.
- Experience with USAID programs/projects strongly preferred.
- Strong written and oral presentation skills in English required.