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Associate Medical Officer

Responsibilities
CLINICAL DUTIES:

• Performing day-to-day clinical duties including attending to walk-in clinic clients at the UN clinic in Kakuma;
• Coordination of Medical evacuations and emergencies occurring at the duty station;
• Pre-placement and periodic medical examinations;
• Immunizations, travel advice;
• Referring staff to and following up with outside specialists as necessary;
• Providing health education and medical counselling to clients;
• Organizing /Participating in addressing work environment and occupational health issues;
• Emergency response on 24/7 basis, as and when required; being on call during and outside office hours to observe and treat emergencies in the clinic;
• Coordinating with relevant ministry of health teams in contact tracing and surveillance for diseases of concern;
• Undertaking emergency calls and hospital rounds when required.

MEDICO-ADMINISTRATIVE DUTIES:

• Liaising with other dispensaries and host – nation medical facilities;
• Following the United Nations established policies and procedures regarding medical clearances, sick leave and medical evacuations;
• Recommending medical evacuation when required;
• Responsible for all paper work and reporting procedures for medical evacuations in line with UN rules and procedures;
• Ensure proper follow up on all cases;
• Applying terms of reference in administration manuals for rules and regulations regarding UN clinic operations;
• Responsible for the supervision and distribution of work for the nurses and other staff assigned to the clinic;
• Responsible for establishing good relations with reliable hospitals, private medical facilities and blood banks.

SUPERVISORY ADMINISTRATIVE DUTIES:

• Ensuring that appropriate training programs relating to healthcare delivery are implemented in order to develop and maintain the medical capabilities;
• Undertaking medical clearance according to UN guidelines and procedures;
• Undertaking ‘outpatient’ treatment and immunization requirements;
• Responsible for regular reporting on clinic activities, medical facilities available locally and other statistical information as may be required;
• Perform other related duties as required.

Competencies

• PROFESSIONALISM: Demonstrated knowledge and hands on experience in clinical medicine; The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

• Advanced university degree (Master’s degree or equivalent) in medicine (MBChB / MMed / MPH) or in a related area is required. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced degree.
• Must be Registered with Kenya Medical and Dental Practitioners Board. A post-graduate diploma in infectious diseases is desirable. Proficient computer skills, particularly in MS Office software and use of databases, are required.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of two (2) years of progressively responsible experience in the medical field or related area is required.
• At least two (2) years of work experience in Accident and Emergency Unit, or Intensive Care Unit or Aeronautical medicine is desirable.
• Experience in managing infectious disease is desirable.
• Experience in occupational health and safety at the work place setting is desirable.
• Experience in Counseling and/or stress management is desirable.
• 1 year or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English and Kiswahili or Swahili is required.

Human Resources Assistant (for Roster Purposes) Mutiple Jo

Responsibilities
RECRUITMENT AND PLACEMENT:

• Assist in processing vacancy announcements.
• Participates in the selection of candidates for secretarial, clerical and related categories positions, including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
• Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements
• Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors.
• Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).
• LOCAL OUTREACH INITIATIVE:
• Assist on local outreach initiatives to attract potential talent e.g., university career fairs, online webinars, social media platforms like LinkedIn, etc.
• Assist on local head-hunting initiatives to attract potential talent to apply for advertised vacancies.
• ROSTER MANAGEMENT:
• Assist in the building and maintenance of rosters for pre-qualified candidates across critical Job families for ease of recruitment during surge or urgent recruitments.

GENERAL:

• Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/ records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Prepares written response to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Assists in the organization and conducts of training courses and workshops
• Performs other related duties as required.

Competencies

• PROFESSIONALISM: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

• Completion of High school diploma or equivalent is required.
• Supplemental training in human resources, administration or related area is required.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. The GGST is administered to applicants when required before the administration of a written assessment and/or interview. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

Work Experience

• A minimum of five (5) years of progressive work experience in human resources, administration or related field is required out of which 1 year should be in recruitment. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
• Experience in the use of recruitment tools like PeopleSoft or Inspira is desirable.
• Experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.
• 1 year or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Senior Human Resources Assistant (for Roster Purposes)

Responsibilities
RECRUITMENT AND PLACEMENT:

• Support Hiring Managers on vacancy announcements process.
• Participates in the selection of candidates for secretarial, clerical and related categories positions, including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-list of candidates.
• Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Provides input into policy development for the HR policies of staff in the General Service, non-staff including consultants, individual contractors and related categories.
• Schedules and coordinates entry tests for secretarial/clerical/trades and crafts/security positions.
• Assists in organizing and coordinating competitive recruitment examinations.
• Oversees the maintenance of job openings files and tracking status of vacancy announcements.

STAFF DEVELOPMENT AND CAREER SUPPORT TRAINING:

• Assists in the development of career development programme.
• Assists in the organization and conduct of training courses and workshops.

JOB DESIGN AND CLASSIFICATION:

• Assists in reviewing and processing requests for classification which includes assessing the duties, scope, and responsibilities of the position to determine level.
• Assists in reviewing and processing requests for classification.
• Provides advice and answers general queries on classification procedures and processes.
• Assists in providing documentation and background materials relating to classification appeals.

LOCAL OUTREACH INITIATIVES:

• Support in the coordination of local outreach initiatives to attract potential talent e.g., university career fairs, online webinars, social media platforms like LinkedIn, etc.
• Support on local head-hunting initiatives to attract potential talent to apply for advertised vacancies.

ROSTER MANAGEMENT:

• Support in the building and maintenance of rosters for pre-qualified candidates across critical Job families for ease of recruitment during surge or urgent recruitments.

GENERAL:

• Supervises the maintenance of automated databases and the centralized reference and filing systems.
• Undertakes research on a range of HR related issues and prepares notes/reports.
• Conducts research on precedents, policy rulings and procedures.
• Supervises compilation and preparation of statistical reports on HR related issues.
• Assists in the preparation of information circulars for HR related issues.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Prepares written response to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Ensures that requirements and background information used for data analysis are documented.
• Lead and supervise junior HR Assistants assigned.
• Support on any assigned HR projects.
• Performs other relevant duties as required.

Competencies

• PROFESSIONALISM: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Ability to apply knowledge of various United Nations administrative, and human resources rules and regulations in work situations. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

• Completion of secondary school/High school diploma or equivalent is required.
• Supplemental training in human resources, administration, or related area is required.
• Bachelor’s degree in human resources, business administration and other related area is desirable.

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