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Program Coordinator – Capacity Building and Systems Strengthening

Key Responsibilities:

Program Support

•  Support LIPs to work with the Department of Children Services to strengthen the use and reporting using the Child Protection Information Management System. (CPIMS)
• Support LIPs to do assessment and identification of organizational capacity gaps and support them to address the gaps.
• Support LIPs in the annual capacity needs assessment for implementing partners to track progress and ensure that areas of concern are addressed.
• Promote identified evidence-based organizational capacity strengthening tools, methods or approaches for the LIPs to use in addressing identified capacity gaps.
• Support capacity strengthening to partners through trainings, workshops, facilitate group interactions as well as accompaniment through regular communication via email, telephone and site visits to support the successful implementation of system strengthening project activities across implementing partners.
• Coordinate and monitor financial and material resources relevant to achieve the assigned project outcome through planning and oversight to ensure efficient use of project resources.

Monitoring, Evaluation, Learning and Reporting

• Work with the MEL to ensure availability of data collection and reporting tools
• Coordinate dissemination of all project deliverables (technical assistance, technical reports, training curricula) in accordance with WVK, USAID, PEPFAR and GOK requirements.
• Ensure documentation of best practices and innovations for donor engagement
• Coordinate in the dissemination of best practices in capacity building and system strengthening and the implementation of approaches/models among the partners.
• Work closely with the Project management and technical leads to assign realistic targets and budget to LIPs for all required and customized indicators.
• Participate in monthly, quarterly and annual reviews with program teams, LIPs and stakeholders
• Ensure timely preparation of periodic reports and project documents in line with the donor and World Vision standards.

Advocacy, Partnerships, Engagement & Networking

• Mapping of other stakeholders at the county, sub county, ward level and to leverage on what the project will be providing and create synergy informed by a clear referral pathway.
• Participate in related Technical Working Groups (TWGs) at County levels
• Conduct County government engagements to influence budgeting
• Establish partnership with private sector and County players to leverage OVC and AGYW services.

Others

• Perform any other duty as may be assigned by supervisor or designee from time to time
• Participate and contribute in committees and task forces as required.

KNOWLEDGE/QUALIFICATIONS FOR TE ROLE

• A bachelor’s degree in Public Administration, Public Health, Social sciences, Business Administration, Organizational Management or Leadership, or equivalent degree
• A Master’s degree in a relevant field is an added advantage
• Proficient in MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information and budget management systems, knowledge-sharing networks.
• Minimum of 4 years’ professional experience in areas of capacity development, and organizational systems strengthening. 
• Experience in partnership strengthening with a focus on vulnerable populations especially orphans and vulnerable children, youth and women and experience in the field of OVC & DREAMS is preferred.
• Relevant grant management experience, especially for USG or other public donors, a plus.
• Experience working with stakeholders at various levels including but not limited to National and County government actors, LIPs, civil society, healthcare providers and social service providers.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint)
• Experience in project design and proposal development. Experience in writing content for proposals.
• Knowledge of capacity strengthening best practices.
• Experience with program monitoring and evaluation and analysis.
• Experience and skills in networking and relations with donors, peer organizations, and faith-based and civil society partners. Understanding of partnership principles.

Monitoring Evaluation Accountability & Monitoring (MEAL) Officer

Key Responsibilities:

Program Planning

• Together with the Program team and partners, organize and facilitate Strategic/multiyear Plans/designs and budgets for the overall program
• Support the development of annual project plans and budgets.
• Support local partner engagement forums including project beneficiaries.
• Support review and update logframes, M&E Plans, Program indicators and periodic targets and detailed implementation plans.
• Support the development of clear and implementable work break down structure for respective program activities as needed
• Support the finance team to ensure realistic scheduling of program activities and budgets
• Identify and document the program assets and produce a Remote Sensing /GIS activit/program map.

Implementation, Technical Support and Quality Assurance

• Coordinate the successful roll out and implementation of all MEAL related initiatives in the program site of Kwale Counties.
• Disseminate clear business processes for respective MEAL components to ensure consistent application and adherence to standards.
• Develop and support implementation of program MEAL annual calendars
• Ensure that realistic project targets are set a and tracked.
• Organize and conduct project level data quality audits and validation forums.
• Lead the process of capacity assessments and capacity building for staff and for potential local partners.
• Ensure that respective staff and WVK implementing partners are provided with requisite MEAL technical support to perform.
• Coordinate effective implementation of project Activities in collaboration with key partners and the MEAL Coordinator at the secretariat.
• Coordinate and facilitate timely review and sharing of all program documents; plans/designs and reports.

Monitoring, Reporting and Accountability

• Support the implementation of a digital data collection and beneficiary tracking system and database
• support the design of a monitoring framework to track delivery against program targets/objectives.
• Support the development and dissemination of data collection tools.
• Coordinate field level monitoring of WVK activities and its implementing partners.
• Coordinate, participate and report on technical field monitoring visits.
• Ensure timely data collection, collating, & analyzing, synthesizing information, updating the monitoring matrix and other monitoring systems are in place.
• Ensure timely dissemination of monitoring data to key stakeholders for management decision making.
• Support remote sensing and GIS Mapping of Program initiatives
• support the appropriate use of information management systems in compliance with WV Kenya, GoK, and donor and in line with partnership agreements.
• Coordinate the compilation and submission of program management reports as per WV standards and donor requirements.
• Support establishment of accountability mechanisms for the program to enhance information sharing, complaints management and timely feedback flow

Research, Learning and Knowledge Management

• Support periodic reviews/evaluations of the program interventions using appropriate methodologies (such as LQAs) to determine achievements
• Ensure that the program assessments, feasibility studies and or characterization processes are conducted in a timely manner and quality reports are produced as per standard.
• Coordinate inter-county exchange meetings on MEAL for lessons learnt and upscale to regional and secretariat level intervention
• Facilitate effective project level knowledge management (KM) mechanisms including documentation and sharing of innovative/promising/best practices or lessons learned and impacts.
• Organize and conduct learning forums/events at regular points to facilitate learning by thepartners
• Facilitate ongoing and collaborative learning within WVK and partners based on key data from the performance management system.

Other

• Perform any other duties as may be assigned by the supervisor or designee from time to time;
• Participate and contribute in committees and task forces as appropriate

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

• The holder of this position must have a Bachelor’s Degree in Social Sciences, Sociology, Economics/statistics, or equivalent degree in a relevant field;
• At least 5 years professional experience in Project/ Programme design implementation, M&E and learning cycles
• Results orientated person able to manage and satisfy multiple and at times conflicting organizational, donor and other stakeholder demands;
• Experience in the execution of development cooperation projects and consortiums
• Ability to build capacity of staff on relevant technical fields;
• Ability to take initiative, solve complex problems, exercise independent judgment;
• Ability to work with minimum supervision;
• A team player, capable of building staff and partners in climate change and natural resource management 
• Cross-cultural sensitivity, and emotional maturity

Technical Specialist – Livelihood and Resilience

Key Responsibilities:

Project   planning and implementation

• Lead implementation of an innovative Food security and Livelihoods Project, through community-based systems, addressing the needs of the most vulnerable members of society;
• In consultation with the Project manager, develop operational work plans (AOPs) and detailed implementation plans (DIPs) in accordance with the budget, results framework, and administrative guidelines approved by the Project Steering Committee (PSC);
• Implement operational work plans in accordance with the budget, results framework and administrative guidelines approved by the Project Steering Committee (PSC);
• Under the guidance of the Project manager, ensure the Project operates efficiently and effectively; – stewardship of allocated resources
• Participate in budget processes and periodic budget reviews for Food security, Livelihoods and Resilience, Economic Development related activities;
• Provide technical assistance in the areas of resilience and diversified livelihoods; sustainable income from climate smart resilient value chains; production, productivity and post- harvest practices; climate resilient value chains; inclusive access to markets and farm inputs, other agri-enterprise services as well as access to gender inclusive financial services among households.
• Coordinate the adoption of new products and/or approaches in Food security integrating nutrition and Livelihoods development and marketing;
• Implement decisions made by the Project Steering Committee (PSC) and the County Project Steering Committee (CPSC);
• Select intervention sites, expansion areas and (new) Project partners based on set criteria by the county and after consultation with all stakeholders;
• Technical support to the project team in launching tenders and calls for proposal; contract service providers and implementing entities;
• Monitor progress of work plan implementation, identifying issues (technical and coordination) and formulate solutions to address the identified issues

Capacity building

• Facilitate training needs identification for community producer, saving groups, cooperatives, county staff and other public and private partners;
• Facilitate capacity building of producer groups and other value chain actors on climate resilient marketing and value chain development
• Train farmers on climate smart production and post-harvest management practices
• Capacity building to enhance access to appropriate financial product/loans and business plan development

Advocacy, strategic partnerships, Networking and collaboration

• Strengthen Project linkages and foster good working relations with consortium peers, civil society organizations, government representatives, private sector and community-based organizations;
• Identify and document strategic needs/agenda for country engagement
• Respond to queries from Project donors and stakeholders in a timely and sound manner on all Food Security and Livelihood related issues from the county
• Forge strategic collaborations with financial service providers including MFIs, banks, government funds to ensure Savings groups members access financial services
• Broker linkages between farmers and market/value chain actors
• Available to represent CAM Project at critical functions and moments at the county level as needed;
• Stay abreast of new developments in Food security and Livelihoods and participate actively in related technical working groups and relevant policy forum
• Facilitate formation of collective units eg. Cooperatives, CBOs, producer groups, Village Savings and Loans Associations for aggregation

5% Other

• Perform any other duties as may be assigned by the supervisor or designee from time to time; Participate and contribute in committees and task forces as appropriate

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

• At least 4 years’ experience in designing, planning, implementing, supervising and reporting on integrated Food security in ASAL, Livelihoods and Resilience Project
• A broad grasp of socio – economic policy issues with respect to food and nutrition security, and livelihood development in rural and ASAL setting
• Technical knowledge and facilitation skills in Food security, Livestock and other Livelihoods, Value Chain Development, Savings Groups, Social Protection, Gender issues and Environment
• Experience in working with consortium partners, county governments, civil society, donors and local communities;
• Highly flexible and organized, able to coordinate government and private sector players for effective support and implementation of program intervention
• He /she must have ample experience in capacity building, public relations, be a strong team player and have good coordination skills
• Ability to design and conduct assessments, surveys, and information management
• Experience in working with partnerships, including county governments, civil society, donors and local community’s structures;
• Cross-cultural sensitivity, flexible worldview, and ability to work with a wide range of people from different backgrounds;
• Excellent written and verbal communication skills, including report-writing and formal communication and presentation skills
• Excellent computer skills
• Good understanding of World Vision and sphere standards.
• Experience working with NGOs will be an added advantage
• Knowledge on Gender and Social Inclusion with additional training or skills in gender mainstreaming / integration is an added advantage
• Ability to engage with local communities, partners and government authoritie
• Must have a good understanding of the different systems of extension delivery.
• Able to stand above denominational diversities.
• Good organizational, analytical and interpersonal skills
• Experience in the execution of development cooperation projects and consortium
• Ability to build capacity of staff on relevant technical fields;
• Ability to take initiative, solve complex problems, exercise independent judgment;
• Ability to work with minimum supervision;

Program Manager

Key Responsibilities:

Program Coordination and Management

• The jobholder will be the accountable person for the Program under World Vision Component and will work in close collaboration with the AP Managers, program staffs, Government line ministries in the Counties and Cooperating partners of this grant – Self Help Africa, World Agroforestry Centre (ICRAF), Justdiggit, Africa Harvest, Green Belt Movement, and Conservation Alive Kenya.
• Provide technical support and guidance in implementation of the project’s objectives
• Monitor and ensure that grant is managed and executed as per plans within time and budgets, meeting donor, World Vision and community accountability;
• Monitor Budget Utilization in line with planned Detailed Implementation Plan (DIP) as per WVK Financial Standards and donor requirements
• Provide effective, innovative and strategic coordinating role in the CAM project implementation;
• Ensure that all CAM project initiatives within the program’s area of influence meet or exceed planned outcomes and are implemented timely;
• Ensure program implementation follows Donor standards, WVK Policies & Procedures and aligned to acceptable financial & operational audit results.
• Ensure inclusion of cross cutting themes including gender, youth, conflict sensitivity, disability and social inclusion
• Ensure integration between the CAM project activities and other WVK livelihoods and resilience development programs in Kenya, and other relevant Global WV entities
• Actively participate in CAM project meetings, Technical Working Groups, and Program Team meetings as appropriate
• Manage and coordinate the CAM project team ensuring competent and motivated staff as well as manage performance of staff and encourage on-the-job coaching, identify and address learning and training needs and opportunities

Design, Monitoring, Evaluation and Reporting

• Ensure accurate and quality Program Design Documents (PDD) are on file
• Contextualize and utilize planning guidelines for the CAM project.
• Ensure accurate and quality Annual Operation Plan (AOP) and Detailed Implementation Plan (DIP) for the program in place and utilized
• Work closely with CAM project Secretariat MEAL to effectively support the program to carry out all measurements and assessments – baselines, assessments, designs, monitoring and evaluations – in accordance with donor requirements and WV established standards, policies and procedures;
• Ensure the program achieves Child Well-Being Outcomes in line with the organization’s Ministry Framework and Development Approach, and WVK’s strategic priorities and the program designs.
• Develop monthly schedule for monitoring together with communities and partners;
• Ensure community capacity building plan on monitoring is in place and utilized;
• Monitor monthly program expenditure
• Ensure effective communication between IMARA Secretariat, communities/partners and the baseline/evaluation team;
• Ensure all targeted respondents / stakeholders are mobilized in a timely manner during data collection exercise.
• Apply Contextualized and utilized reporting guidelines
• Generate quality Monthly Management Reports (MMR) informed by accurate analysed data written using language that is appropriate to the reader and in line with World Vision reporting guidelines;
• Generate Quality & Accurate quarterly, semi-annual and annual reports informed by MMR and in line with donor regulations;
• In liaison with Communications Officer, Develop context specific electronic and live media communications on program activities
• Work with MEAL Coordinator ensure effective reflection and learning forums in the counties
• Participate in quarterly monitoring visits to the field to review progress, gather stories of change associated with Market systems development, sustainable natural resources-based VCs, and financial inclusion to identify and address strategic gaps;

Engagement, Networking and Fundraising

• Represent WVK in county, national and other Regional forums as approved by the Program Director
• Coordinate and Manage Relationships with credible research institutions and private sector to support research component and market systems strengthening component in the program under the agreed framework.
• Participate in Narok, Elgeyo Marakwet, Kwale, and Kwale Counties Environmental Stakeholders forums/technical working groups as well as supporting WVK the program staff and cluster managers on engagement in relation to Natural Resource Management as well as articulating Environment and Climate change objectives in the forums
• Participate in development of innovative NRM, Climate Change Adaptation and other Resilience Building concepts and proposals for building community resilience for fundraising as well as marketing Integrated NRM to various Learning forums.
• Build and Maintain effective communications and pro-active relationships with partners including the county government and the donor
• Collaborate with line ministries and departments in providing technical support and assistance to the program
• Support implementing staff to successfully engage with key internal and external stakeholders, including other CAM project entities, private sector, community, religious leaders and other civil society representatives in order to maximize the impact of interventions;
• Actively engage with peers across the CAM project Consortium and WV Partnership
• Participate in public forums and events as appropriate.

Advocacy: Policy and Budget Influence

• Coordinate advocacy and policy influence initiatives of the program at county and national level
• Increase the visibility of WVK and the donor by maintaining active engagement and advocacy on NRM related matters
• Ensure that staff capacity around policy and advocacy is built
• Take lead on integrating World Vision Global Campaign on Ending Violence against children

Others

• Ensure the team participates in daily devotions and other organizational meetings as required;
• Participate and contribute in meetings, committees and task forces.
• Any other duties as assigned by the Program Director or designee

KNOWLEDGE/ QUALIFICATIONS FOR THE ROLE

• Degree in Natural Resource Management, Agriculture, Agro-forestry, Range land Management, Agricultural Economics, Agribusiness Management and Marketing, or any other related discipline.
• Post graduate degree in any of the above or Business/MBA/Leadership/ Organizational is desirable
• Minimum 5 years of relevant work experience 3 of which must be in Managing multi agency livelihood and Resilience grants in ASAL Counties; designing, planning, implementing, supervising and reporting on integrated sustainable Natural Resource-based Value chains marketing, Business Development, Enterprise development and/or Livelihoods programming
• Knowledge in renewable energies and alternative technologies are of advantage;
• Experience in working with consortium partners, county governments, private sector, civil society, donors and local communities;
• Good understanding of NRM in ASAL context and Dryland Agricultural systems Market systems strengthening, Peace Programming and Governance.
• A broad grasp of socio – economic policy issues with respect to NRM, Agriculture, Food security, livestock and other Livelihoods, range management and marketing in both rural and often fragile context
• Familiarity with participatory market approaches and making Markets Work for the Poor approaches
• Deep understanding and ability to work in a fragile often interfaith context
• Understanding of gender and diversity issues and commitment to addressing inequalities in all the key areas of responsibility
• Ability to work under pressure and strict deadlines
• Understanding of development/relief issues with commitment to humanitarian principles and action
• Good financial/budget management
• Good people management, training and coaching skills with strong conceptual and analytical skills
• The ability to work independently, think innovatively and strategically and work effectively within a team

Method of Application

Use the link(s) below to apply on company website.

• Program Coordinator – Capacity Building and Systems Strengthening
• Monitoring Evaluation Accountability & Monitoring (MEAL) Officer
• Technical Specialist – Livelihood and Resilience
• Program Manager