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Senior Administration Officer
ROLE PURPOSE:
Under the direction of the Human Resources & Administration Coordinator, oversee the Nairobi Office Administration function and ensure delivery of quality administrative support services to Nairobi office and other Area Offices.
SCOPE OF ROLE:
Reports to: Senior Human Resources & Administration Coordinator
Staff directly reporting to this post: : (3) Administration Officer, Administrative Assistant, Office Assistant
KEY AREAS OF ACCOUNTABILITY:
Management of Contracts and Supplier Service Level Agreements (SLAs)
- Conduct market surveys for due diligence prior to engaging Administration suppliers which include but not limited to accommodation and travel service providers.
- Participate in procurement committees’ participation during selection of administration related service providers.
- Track all supplier contracts and premises leases, ensuring that they are valid and are renewed on timely manner.
- Ensure that all services providers deliver / provide the best service agreed against individual SLAs.
- Provides objective analysis on the quality of services received, and recommend renewal or non-renewal of administration related suppliers.
- Address all staff complaints relating to suppliers’ service delivery.
- Conduct renovation assessments when handing over premises to various landlords
- Work closely with Finance Department to ensure value-for-money services from benefits providers, including, but not limited to, ensuring credit notes are issued promptly, informing the HHRA and Finance Department of any anomalies/concerns in service provider reports.
General Office Management
- Ensure cost effective ways for running office costs. These include but not limited to kitchen costs, Cleaning & Sanitary costs, Office maintenance & repair costs etc.
- Ensure Save the Children office and compound are well maintained and suitable for working and living.
- Oversee the purchase and distribution of office stationary and supplies.
- Supervise general office maintenance and repair works ensuring they are up to desired standards.
- Ensure that all mandatory /Legal Certificates & Permits are kept current and renewed in a timely manner. This involves involvement with the Nairobi City Council
- Conduct Administration Induction to new staff upon recruitment.
- Overseeing allocation of working space for all staff at the Country Office.
Education Officer
SCOPE OF ROLE:
Reports to: Education coordinator/PM
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. We employ nearly 300 staff and will have an operating annual budget in 2016 of approximately US$20 million.
Staff directly reporting to this post: Refugee incentive teachers and head teachers
KEY AREAS OF ACCOUNTABILITY:
Program Planning:
- Under the direction and guidance of the Education Coordinator, coordinate plans for the implementation of the project activities in all target school communities
- Work with the Education Coordinator and other education team members and partner organizations to develop project implementation and procurement plans.
- Work with the Education Coordinator and the MEAL Team to prepare and/or revise project monitoring tools to track indicators and monitor achievement of objectives and impact of the program.
- In collaboration with the Education Coordinator, prepare plans for capacity building and training of school managements on various trainings needs.
- Work collaboratively with the Education Coordinator to design criteria for selection of trainees for the P1 school-based teacher training gram in collaboration with Garissa Teachers Training College
- Prepare plans for regular field monitoring visits together with Education Coordinator and other Education staff.
Program Implementation:
- Ensure that project activities are implemented in accordance with the approved work plans and with the involvement of partners and concerned stakeholders at all levels.
- Management of the learning centres and capacity development of the teachers.
- Ensure project activities are implemented in the most efficient, effective and sustainable manner.
- Ensure that the school-based teacher training program is implemented effectively.
- Assist the Education Coordinator in the development and implementation of a modality of strengthening and improving management of schools committees and pupils through community mobilization and improvement of training materials and programs.
- Ensure effective and efficient distribution of textbooks and other instructional materials to target schools
- Conduct regular data collection using existing tools in order to track project performance on indicators and measure overall impact and for donor reporting purposes and make recommendations on the improvement of these tools.
- Ensure that good practices and lessons are documented and shared with the MEAL team and the education team for replication and wider dissemination.
- Travel to all project sites to conduct regular monitoring of projects quality together with other project team members.
Reporting, Monitoring & Evaluation:
- Ensure that field-based monitoring data and information is collated regularly and made available to Education Coordinator and the MEAL Team for reporting and monitoring purposes.
- In collaboration with the MEAL Team, focus on project data collection to generate practical information that can be used for ongoing program decision-making while also capturing results at the impact level.
- Assist the Education Coordinator in preparation of periodic progress reports in a timely manner for both internal and external use.
Program Support Operations:
- Coordinate with other departments to ensure operational systems are in place to support field activities including logistics (transport, warehousing and asset management), procurement, security and administration.
- Coordinate with other SCI programs/sectors to ensure integration and that the project runs smoothly and efficiently and draws from best experiences and lessons for improved programming.
Teacher
SCOPE OF ROLE:
Reports to: Education officer.
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. We employ nearly 300 staff and will have an operating annual budget in 2016 of approximately US$20 million.
Staff directly reporting to this post: Refugee incentive teachers.
KEY AREAS OF ACCOUNTABILITY:
Program Planning:
- Develop teaching/ learning resources for effective and motivating lessons .
- Keep all school records and use them to improve performance.
- To prepare all professional records for curriculum implementation.
- Train and support children in co-curricular activities.
- Participate in curriculum review.
- Conduct continuous assessment tests and terminal exams, mark and record.
- Support in developing work plan for capacity building of volunteer teachers.
- Develop school time tables with the support of volunteer teachers.
Program Implementation:
- Ensure that the learning activities are implemented in accordance with the NFE curriculum.
- Ensure all lessons are conducted as per the ministry of education guidelines.
- Ensure project activities are implemented in the most efficient, effective and sustainable manner.
- Train and capacity build stakeholders on governance and positive discipline
- Support Education officers in effective and efficient distribution of textbooks and other instructional materials to the posted schools.
- Train volunteer teachers in new teaching pedagogy that are responsive to current trends in Education.
- Assist untrained incentives teachers develop basic theoretical and practical knowledge about teaching.
- Develop in the teacher the ability to communicate effectively.
Reporting, Monitoring & Evaluation:
- Ensure that school-based monitoring data and information is collated regularly and made available to Education Officer and MEAL officer.
- Assist the Education officer in preparation of continuous assessment progress reports termly manner for internal and external use.
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