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Chief of Service, Programme Management

Responsibilities
Programme Management:

• Manage the relevant sections of the Big Science Branch (BSB) and provide strategic directions to accomplish the mandated functions and approved objectives:
  • Analyze the assessment programme mandates, particularly as stated in General Assembly (GA) and United Nations Environmental Assembly (UNEA) decisions, and translate the mandates into strategic programme directions, policies, outputs and concrete work programmes including budget allocations and the UNEP Medium Term Strategy.
  • Integrate the work programme of the Branch with other programmes of the division and as well as those of other UNEP divisions.
  • Secure approval of the work programme by the UNEP’s Project Review Committee (PRC).
  • Consult, negotiate and develop cooperation with appropriate assessment programmes within the UN system, such as United Nations Development Programme (UNDP), World Bank, World Health Organization (WHO), Food and Agriculture Organization (FAO), World Meteorological Organization (WMO), United Nations Educational, Scientific Cultural Organization (UNESCO), Governments and Non-Governmental Organizations (NGOs) etc. and relevant national, regional and international organizations and secure agreement on collaborative mechanisms.
  • Develop, direct and coordinate the different projects of the Big Science Branch related to thematic and integrated assessment, and Global Environment Outlook (GEO).
  • Coordinate the development of policy relevant summaries and forecasts based on the findings of the major scientific assessments and the identification of emerging issues of potential international importance and organize their effective and targeted dissemination: including United Nations Environmental Assembly (UNEA), other relevant UN bodies and governments.
  • Develop and direct the implementation of strategies and frameworks for the integration of scientific assessments and reports produced at global and regional levels or in thematic areas and their integration with national and regional activities.
  • Report on programme performance to appropriate authorities in the organization and to UNEA e.g. through the Committee of Permanent Representatives (CPR) and the United Nations Environmental Assembly (UNEA).
  • Undertake regular analysis of the EWAD assessment mandate and activities and propose, as required, policy options and recommendations for modification and change in the overall implementation of the work programmes.

Programme Implementation:

• Direct and coordinate the implementation of activities and projects of the Branch work programme so as to ensure that the approved goals and objectives are met and outputs delivered in a timely fashion;
  • Discuss ongoing and planned assessment and reporting activities of the Branch with other divisions of UNEP and ensure that these are incorporated into an integrated programme of work for the division and for UNEP.
  •  Identify and discuss potential assessment and reporting activities with other divisions of UNEP, negotiate and coordinate the development of joint activities with UNEP divisions and external partners and oversee the implementation of the identified joint activities.
  • Undertake regular monitoring of progress of the Branch programme of work and the individual projects and activities, assess the effectiveness of the results achieved and develop proposals to enhance performance as appropriate.
  • Develop and direct the development of new approaches, procedures, methodologies and tools for UNEP’s assessment and reporting activities.
  • Evaluate procedures, methodologies and approaches used by national and regional institutions and international organizations to assess environment and development interactions and support informed decisions.
  • Analyze alternative approaches and methodologies and their global, regional and thematic relevance in function of targeted user communities or policy and decision-making processes.
  • Coordinate the establishment and implementation of international cooperative agreements and mechanisms to develop appropriate procedures to implement UNEP’s mandated assessment and reporting functions and ensure their international scientific validity and acceptability.
  • Promote the acceptance and use of appropriate assessment and reporting approaches, procedures and methodologies by UNEP and relevant national and international organizations.

Policy Advice and Guidance:

• Act as the principal advisor in the area of integrated scientific assessments and reporting.
  • Conduct high level technical and policy related consultations on matters related to the programme with policy makers and directors of institutes and international assessment programmes.
  • Develop policy initiatives on programme issues for intergovernmental and interagency meetings of minister and other high-level officials.
  • Provide regular updates and briefs to the Director, EWAD, Executive Director and Deputy Executive Director on issues related to policy servicing and planning in the context of programme implementation.
  • Provide technical advice and appropriate support to governments and assist in organizing and convening intergovernmental meetings of policy makers and technical experts to formulate, adopt and implement global, regional and national assessment programmes.
  • Represent EWAD and/or UNEP at external meetings, as requested by the EWAD Director and/or the UNEP Executive Office.
  • Ensure that UNEP’s BSB functions are integrated across UNEP Sub-programmes.
  • Carry out additional tasks from time to time as requested by the Director of EWAD.

Programme Budget and Supervisory Responsibilities:

• Serve as the principal head of the Branch.
  • Provide supervisory leadership to professional and general service staff of the Branch, setting objectives and targets with them, inculcate in them, UN and UNEP ethical values and principles, monitor and appraise their performance, ensuring compliance with performance Appraisal System, identify their training needs and facilitate an environment of teamwork and high productivity.
  • Manage all non-human resources matters of the Branch in the most effective and efficient way.
  • Review human and financial resource requirements for programme implementation and determine priorities for budget allocation.
  • Liaise with the Budget and Fund Management Service and Division of Administration Services of UNON on financial, personnel and administrative matters.
  • Monitor financial performance of the activities and projects to ensure cost effective implementation of the work programme.
• Leads team members efforts to collect and analyze data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensures that everyone can discover, access, integrate and share the data they need.

Education

• An advanced university degree (Master’s or Doctorate degree, or equivalent) in natural and environmental sciences, natural resources management, economics or related fields is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• Minimum 15 years of relevant working experience delivering and managing scientific assessments and network of scientists including at least five (5) years at the national, regional and global levels is required.
• Experience  with the operation and requirements of the UN or similar International organization particularly with regard to developing countries is required.
• Progressive working experience in the management of programmes/projects and supervision of staff in a multicultural setting is desirable.
• A mixture of working experience in developed and developing countries and training in scientific assessment tools, methods and processes is desirable.
• Experience in diverse areas and pertaining to different aspects of environment and development is desirable.
• Experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another official UN language is desirable.

Programme Management Officer

Responsibilities

• Develops, implements and evaluates assigned programmes/projects, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and initiates corrective actions; liaises with relevant parties; ensures follow-up actions.
• Provides guidance to the Head of the Unit on liaison and networking with relevant stakeholders within and outside UNEP.
• Researches, analyzes and presents information gathered from diverse sources.
• Coordinates policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies,
• Generates survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identify problems/issues and prepares conclusions.
• Organizes and prepares written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.
• Provides substantive backstopping to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
• Initiates and coordinates outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
• Leads and/or participates in large, complex field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
• Coordinates activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Performs other duties as required.

Education

• Advanced university degree (Master’s degree or equivalent) in environmental management, policy, law, economics or a related field. 
• A first-level university degree in combination with two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is .desirable.

Work Experience

• A minimum of seven years of progressively responsible experience in project or programme management in relation to environmental governance, environmental law, or science policy in the context of sustainable development is required.
• Experience in leading and/or supporting activities at global level in one or more of the following areas, environmental law, environmental policy making, governance systems, science policy linkages, policy coherence is required.
• A minimum of two (2) years or more of experience in data analytics or related area is desirable.
• Experience in the UN system or similar international organization is desirable.

Legal Officer

Responsibilities
RESEARCH AND ANALYSIS

•  Handles a range of issues related to environmental (substantive, procedural and comparative) law, including the interpretation and application of MEAs at the national level, in consultation with Senior Legal Officers.
•  Conducts extensive legal research and analysis in the field of  environmental law, and prepares studies, comparative studies, briefs, reports and correspondence.
•  Undertakes basic or extensive review of legal documents, instruments, or other material; identifies important issues, similarities, and inconsistencies.
•  Prepares or assists in the preparation of drafts of background papers, studies, reports, legislative texts and commentaries on those texts, teaching materials in the field of international environmental law.
•  Prepares or assists in the preparation of legal opinions/advice on a wide range of international environmental law issues, including the interpretation and application of MEAs, and the United Nations Environment Assembly resolutions and decisions.

OPERATIONS, TECHNICAL ASSISTANCE, AND CAPACITY BUILDING

•  Prepares or assists in the preparation of agreements and contracts with governments, NGOs and other public and private entities, for the carrying out of activities under the Montevideo Environmental Law Programme.
•  Reviews, advises on and drafts legal opinions and briefs.
•  Assesses information submitted by Member States relating to support on environmental law.
•  Prepares legal summaries and recommendations on technical assistance and capacity building in the area of environmental rule of law.
•  Administers programmes of legal technical assistance, notably under the Law and Environment Assistance Platform (LEAP), and capacity building for different enforcement networks, including judiciary and customs.
•  Prepares or assists with the preparation of international environmental law seminars and symposia, lecture on various legal issues at such events.
•  Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable datadriven planning, decisionmaking, presentation and reporting.
•  Provides guidance to more junior staff.
•  Performs other duties as assigned.

INTERGOVERNMENTAL BODIES

•  Services or assists senior colleagues in servicing diplomatic conferences, commissions, committees, task forces, expert groups and other bodies, including preparation of background materials, summaries of issues and views of delegations, meeting reports.

Education

• Advanced university degree (Master’s degree or equivalent) in international law, preferably in environmental law or international environmental law or a related field is required. A firstlevel university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and nondegree programs in data analytics, business analytics or data science programs is an advantage.

Work Experience

• A minimum of five (5) years of progressively responsible experience in law, including legal analysis, research, and writing is required.
• Two (2) years of experience serving with a legal office of a government department or ministry or of a secretariat of an international organization, is required.
• Experience in professional legal work relating to procedural and institutional issues of intergovernmental bodies is desirable.
• Two (2) years or more of experience in data analytics or related area is desirable.

Finance and Budget Assistant

Responsibilities
Budget: 

•  Acts as a Certifying Officer for the Corporate Services Division and Executive Office. 
•  Provides support to managers with respect to the elaboration of resource requirements and assists in the preparation and submission of budget proposals and allocations for the Regular Budget, Environment Fund, and Programme Support Cost (PSC).
•  Provide support in the preparation and monitoring of the UN Environment Assembly (UNEA) budget and funding status.
•  Assists in the preparation of budget performance submissions as well as periodic and ad hoc reports, including monthly budget dashboard reports to senior management, Programme Performance Reports (PPR) to UN Environment Senior Management, as well as to the Committee of Permanent Representatives (CPR).
•  Provides support with respect to the review, analysis, and preparation of the Programme of Work and its revisions. 
•  Prepares supporting documents (narrative and supporting tables) with respect to the finalization of cost estimates and budget proposals in terms of staff and non-staff requirements.
•  Assists managers in the elaboration of resource requirements for budget submissions. 
•  Undertakes research and provides support to higher-level finance and budget officers with respect to budget reviews of relevant intergovernmental and expert bodies. 
•  Monitors expenditures and compares with approved budget; prepares adjustments as necessary. 
•  Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds. 
•  Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing 
• variances between approved budgets and actual expenditures. 
•  Monitors the integrity of various financial databases. 
•  Verifies the accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. 
•  Coordinates with other finance and budget staff on related issues during the preparation of budget reports. 
•  Periodic reconciliation of accounts Prepare request to Controller’s Office on redeployment of funds and to Finance 
• section on the movement of funds. 
•  Record in the ERP system inputs on direct disbursement and miscellaneous documents.
•  Process fund distribution received from HQ and input allotment advice in UMOJA.

Treasury: 

•  Identifies and annotates bank account movements.
•  Files and archives as required.

General: 

•  Keeps up-to-date on documents, reports, and guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental.
•  Develop and maintain budget-related Business Intelligence (BI) Web Reports to be shared and utilized by all Programme and Fund Management Officers across the UN Environment.
•  Manage approved staffing tables for the Corporate Services Division, Executive Office, and Evaluation Office.
•  Prepare monthly post-incumbency reports and update the positions’ cost distribution in Umoja Organization Management to ensure correct coding blocks are charged recommendations and decisions as well as United Nations policies and procedures. 
•  Drafts or prepares correspondence to respond to enquiries in respect to relevant financial 
• and budget matters.
•  Maintain and keep up-to-date files.
•  May be responsible for providing guidance, training and daily supervision to other general service staff in the area of 
• responsibility. 
•  Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
•  Assists with visualizations and updating information material such as web pages or brochures.
•  Performs other related duties as assigned.

Education

• Completion of High school diploma or equivalent.

Work Experience

• A minimum of Seven (7) years of experience in finance, budget, accounting, administrative services or related area is required.
• Experience with Enterprise Resource Planning (ERP) such as Umoja systems in finance and budget modules is required.
• Experience working in ERP Business Intelligence (BI) reporting tool is required.
• Experience working in Excel is desirable.
• A minimum of One (1) year or more of experience in data analytics or a related area is desirable.

Programme Management Assistant

Responsibilities
Programme and Project Development

•  Provides assistance in support of planning and implementation activities and processes for, typically, a large and highly complex component of the unit program or project initiatives.
•  Researches, compiles, analyzes, summarizes, and presents basic information and data on specific programs, projects, and related topics.
•  Assists in the coordination of program/project planning and preparation; monitors the status of program/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
•  Assists in the preparation and analysis of program and project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of program proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; proposes adjustments as necessary; prepares reports; and ensures that outputs and services are properly categorized.

Program and Project Implementation

•  Assists in the monitoring and evaluation of programs and projects; categorizes, updates, tracks, and analyzes data related to programs and projects, e.g., accounting records, outputs, resources utilized, deviations and revisions, etc.; carries out periodic status reviews; identifies issues and initiates requisite followup actions.
•  Prepares revised budget estimates; reports on budget revisions, expenditures, and obligations; verifies the availability of funds; ensures necessary approval and entry in the computerized budget system; initiates financial authorizations for expenditures.
•  Collaborates with program and project managers on performance reporting; liaises with relevant parties on the interpretation of the activities and services scheduled and various planning instruments, such as work plans; provides assistance on reporting requirements, guidelines, rules, and procedures; and ensures the completeness and accuracy of the data submitted.
•  Drafts program/project summaries, coordinates review and clearance processes, and coordinates with editors, translation services, etc. on the finalization and publication of reports in multiple languages.

Program and Project Administration

•  Serves as the focal point for coordination, monitoring, and expedition of program and project implementation activities involving extensive liaison with diverse organizational units to initiate requests and prepare standard terms of reference against program or project objectives, obtain necessary clearances, process and followup on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training and study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
•  Prepares, maintains, and updates files (electronic and paper) and internal databases, including supporting the programme team in the UMOJA Integrated Planning, Monitoring, and Reporting (IPMR) project management module; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials and notes to facilitate inspection and other reviews.
•  Drafts correspondence and communications related to all aspects of program and project administration, including work plans and budgets, revisions, and other related issues, as well as prepare unit contributions for a variety of periodic reports.
•  Provides guidance and training to new or junior staff, consultants, and UN volunteers.
•  Assists with the collection and analysis of data as well as the preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decisionmaking.
•  Assists with visualizations and updating information material such as web pages or brochures.
•  Performs other duties as assigned.

Education

• A High School Diploma or equivalent is required.

Work Experience

• A minimum of 7 years experience in programme or project administration, technical cooperation or related area is required.
• Experience working with national governments in project implementation is required.
• Experience working on Global Environment Facility (GEF) projects is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

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