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Monitoring and Evaluation Officer

Key Responsibilities:

Technical Support in Program Planning

• Participate in the designing and implementation of a monitoring framework to track delivery against program objectives.
• Together with the Program team and partners, organize and facilitate Strategic/multi-year Plans/designs and budgets for the overall program.
• Support review and update log frames, M&E Plans, pprogram indicators and periodic targets and detailed implementation plan.
• Support the development of clear and implementable work break down structure for respective MEL activities as needed.
• Support the finance team to ensure realistic scheduling of MEL activities and budgets.
• Identify and document the program geographical coverage and produce a RS/GIS activity /Program map.
• Participating in the designing/preparation of tools and guidelines for data collection, analysis and reporting, with a focus on establishing output and outcome tracking, systemically checking data for quality, accuracy, and consistency, and providing feedback as necessary.
• Provide support and participate in Kenya Big Dream related program design (assessments, research) and in the production of well-designed proposal that are LEAP aligned and reflective of community needs, contexts and donor/SO expectations.

Technical Support Program Implementation & Quality Assurance

• Participate and coordinate the successful roll out and implementation of all MEAL related initiatives in the program sites of Baringo, West Pokot and Samburu Counties Migori county will also be added at a later time.
• Disseminate clear business processes for respective MEAL components to ensure consistent application and adherence to standards.
• Develop and support implementation of programs in the MEAL annual calendars.
• Participate in undertaking orientations for assessment consultants and conduct MEL-related capacity building for project staff.
• Ensure that respective staff and WVK implementing partners are provided with requisite MEAL technical support to perform.
• Coordinate effective implementation of MEL activities in collaboration with key partners within the County.
• Support and facilitate timely review and sharing of all program documents; plans/designs and reports.

Monitoring, Reporting & Accountability

• Support in the establishing and operationalization of a digital data collection and beneficiary tracking system and database.
• Coordinate routine monitoring for Kenya Big Dream Phase III and its implementing partners.
• Coordinate, participate and report on technical field monitoring visits.
• Ensure mechanisms for collating, & analysing data, synthesizing information, updating the monitoring matrix and other monitoring systems are in place.
• Ensure timely dissemination of monitoring data to key stakeholders for management decision making.
• Ensure the appropriate use of information management systems in compliance with WV Kenya, GOK, and donor and in line with partnership agreements.
• Coordinate the compilation and submission of program management reports as per WV standards and donor requirements.
• Support establishment of accountability mechanisms for the program to enhance information sharing, complaints management and timely feedback flow.
• Timely and quality review and submission of all mandatory monitoring reports.
• Always ensure to store collected data securely as per policies relating to data protection for the program.
• Ensure Program alignment to the national, donor and support office evaluation protocols.
• Prepare for and answer detailed data-related questions in calls/presentations with support office staff and project donors.
• Lead KBD project compliance with all support office data entry requirements including learning appropriate MIS systems and building capacity of project staff for necessary data collection and entry.  
• Ensure effective community complaints response mechanisms in collaboration with communities are developed and functional.

Research, Learning & Knowledge Management

• Support periodic reviews/evaluations of the program interventions using appropriate methodologies to determine achievements.
• Support program knowledge management mechanisms including documentation and sharing of innovative/promising/best practices or lessons learned and impacts.
• Support the ongoing and collaborative learning partnership with the University of Nairobi and other partners based on key data from the performance management system.
• Support in developing ToRs, solicitation, selection, and execution of in-country assessment contractors including baseline, midline, and endline, and other research as identified.
• Support in the coordination of the learning agenda in collaboration with support office.
• Support in conducting of M&E, research, and planning related to social norms, barrier analysis, and sensitive topics.  
• Prepare for and speak to data related questions in regular project calls with support office.

Networking & Collaboration

• Network and collaborate with relevant partners, and represent World Vision in Technical Working Group Meetings relating to KBD program.
• Comply with and promote WV policies such as Child and Adult Safeguarding policy, Whistle blower policy and anti – fraud policy (preventing and reporting any incidences of Fraud).
• Build capacity of project MEL staff in each region pertaining to: program planning, monitoring, reporting, research, and quality assurance

Any other duties as may be assigned.

Knowledge/Qualifications for the Role

• The holder of this position must have a Bachelor’s Degree in Social Sciences, Sociology, Economics/statistics, Monitoring and Evaluation or Project management, Statistics or related discipline from a recognized University.
• Certification in M&E and in conducting assessments or equivalent.
• Practical experience in M&E system coordination/ implementation in a large international non-governmental organization or other international relief/development body.
• Experience in working on donor funded programs and another multilateral donor funded project.
• Demonstrate understanding of latest developments, research and trends in the relevant aspects of the field of child protection.
• At least 5 years experience in program design, implementation, monitoring and evaluation and reporting.
• Excellent communication, Networking skills Ability to work effectively in a multi-cultural environment.
• Demonstrate ability to manage resources efficiently and effectively.
• Must be a committed Christian who is able to stand above denominational and cultural diversity challenges.
• Must be able to provide spiritual leadership within but not limited to daily devotions.
• Experience in Data collection on the Open data kit plat form and other mobile based applications, data analysis and interpretation.
• Computer literacy in MS office Word, Excel, and PowerPoint;
• Experience in data/statistical programmes e.g. SPSS or Stata etc.
• Excellent team player with ability to work under minimum supervision.
• Well-developed research, analytical (qualitative and quantitative), documentation, report-writing and strategic planning skills, with particular competency in participatory research methods;
• Proven ability in designing, implementing, monitoring and evaluating child protection programmes will be an added advantage.
• Experience in social norms and/or social behaviour change research will be an added advantage.      
• Mobile-data collection and management software skills (e.g. ODK, Kobo etc.) is desirable.
• Ability to document good practice and lessons learned.
• Excellent communication skills (both written & verbal).
• Ability to write effective funding proposals.

Project Coordinator – Nutrition Overseeing implementation in Marsabit County

Key Responsibilities:

Programmatic and technical support for nutrition projects

• Ensure all grant nutrition interventions are implemented within schedule, plans and budgets and regularly review project status.
• Ensure that nutrition interventions are integrated and inclusive of gender, child protection, disability, Christian commitment and advocacy.
• Ensure identification of local needs and resources and take appropriate programming measures.
• Ensure development of quality project Annual work plans, budgets and Detailed Implementation Plan, 4D matrix and use.
• Manage and coordinate the FONSAREP field staff ensuring competent and motivated staff as well as manage performance of staff and encourage on-the-job coaching, identify and address learning and training needs and opportunities.
• Provide effective, innovative and strategic coordinating role in the FONSAREP implementation.
• Ensure that all FONSAREP initiatives within the project’s area of influence meet or exceed planned outcomes and are implemented timely.
• Implement interventions in accordance with established norms, policies aligned to acceptable financial & operational audit results.
• In coordination with FONSAREP and Project Accountant, manage and report on project budget and funds utilization.

Quality assurance for programmatic Designs, Assessments, Monitoring and Evaluation processes

• Ensure timely mobilization and effective communication with communities and stakeholders during baselines and evaluations.
• Ensure monthly monitoring of project indicators and facilitate regular reflections on monitoring practice to make improvements with community and partners.
• Ensure collection and collation of nutrition information on online platforms among them District Health Information System, WV CMAM database and share with relevant stakeholders among them MoH and WV Support Offices.
• In liaison with M&E officer coordinate project evaluations and assessment.
• Ensure timely submission of quality reports (Annual, Semi-annul and Monthly Management Reports) in line with WV/grant reporting guidelines.
• Identify, document and disseminate promising practices on nutrition within the grant.
• Participate and/convene County forums for sharing and learning while involving project stakeholders.
• Coordinate with the M&E and Capacity Building coordinator to ensure that appropriate controls, monitoring and evaluation tools are in place and being utilized in a timely manner.
• Ensure the project achieves Child Well-Being Outcomes in line with the organization’s Ministry Framework and Development Approach, and WVK’s strategic priorities and the project designs.
• Ensure that accurate and quality project implementation plan (PIP), Annual work plans (AWP) and 4D matrix are developed and utilized.
• Monitor monthly project expenditure.

Advocacy, Engagement, Coordination, Networking & Partnerships.

• Effective representation of WVK in key stakeholder forums relevant to the project.
• Map resource mobilization opportunities at local level and develop concepts and proposals in collaboration with regional and national office teams.
• Ensure close working collaboration with key Government line ministries and other likeminded partners.
• Collaborate with line ministries and departments in providing technical support and assistance to the project.
• Support implementing staff to successfully engage with key internal and external stakeholders, including other WVK entities, Community, church and other civil society representatives in order to maximize the impact of interventions.
• In collaboration with Area Programs team members and National Office (NO) participate in appropriate donor engagement activities.
• Support timely development of funding proposals in line with donor requirements and WVK standards in collaboration grants acquisition department.
• Build and maintain effective communications and pro-active relationships with partners at the counties, including visits by donors.

Enhanced Empowerment & Capacity building.

• In laison with nutrition advisor, identify capacity building gaps among nutrition project staff and put in place a capacity building plan.
• Lead the capacity building initiatives for project staff, communities and partners to enable them effectively advocate for and implement project interventions.
• Ensure ongoing coaching and mentoring of project staff to be able perform achieve results.

Resource Acquisition

• Identify funding gaps related to health and nutrition and develop concepts for fundraising solicitation.
• Provide data and nutrition information that will aid in fundraising for available funding opportunities.

Others

• Carry out any other duties as may be assigned by the Cluster Manager.

Knowledge/Qualifications for the Role:

• A minimum of 5 years’ experience in nutrition programming at community level, two of which must be in a supervisory level.
• Additional training in Community health nutrition and or food security will be an added advantage.
• Good understanding of Ministry of health/Agriculture systems, Nutrition programming models, standards and guidelines , Ministries of Health/Agriculture structures (Value Chains Development and livelihoods projects) at county and national levels and networking with other partners.
• Familiarity of national Nutrition policy and advocacy instruments and structures.
• First-hand experience in Nutrition community resilience programming.
• Significant experience working with an NGO environment, community and people’s groups, state institutions etc.
• Experience in project management and staff supervision.
• Minimum of Bachelor degree in Nutrition, or their equivalent related field
• MUST be registered with relevant health associations such e.g., Kenya Nutritionists and Dieticians Institute. Effective in written and verbal communication in English
• Experience in conducting health and nutrition surveys using SQUEAC, Lot Quality Assurance Survey (LQAS), Open Data Kit or ENA-SMART methodologies is an added advantage.
• Demonstrated experience of working with Ministries of Health, Ministry of Labour, Ministry of Agriculture and other structures at county and national levels and networking with other partners.

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