Monitoring, Evaluation, Accountability and Learning (MEAL) Officer at NCBA CLUSA

Jobs in Kenya, M&E Jobs, MEAL jobs,

Reports to: Chief Project Manager – FIYMA
Post: Nairobi, Kenya

Scope and purpose:

The Monitoring, Evaluation, and Learning (MEL) Officer is responsible for supporting the
effective implementation of the project’s MEL system by ensuring high-quality data collection,
verification, management, and reporting. The MEL Officer works closely with program staff,
implementing partners, and beneficiaries to ensure that project activities, outputs, and outcomes
are accurately tracked and documented in line with donor requirements and organizational
standards. The MEL Officer supports evidence-based decision-making, learning, and adaptive
management to improve project performance and results.

Essential areas of responsibility
Monitoring and Data Collection

• Implement routine monitoring activities in line with the approved MEL Plan andindicator definitions.
• Collect quantitative and qualitative data from field staff, partners, and beneficiaries using approved data collection tools (paper-based and/or digital).
• Support monitoring of trainings, meetings, mentorship sessions, service delivery activities, and other project interventions.
• Ensure accurate completion of attendance registers, activity reports, and beneficiary records.
• Conduct regular field visits to verify reported data and observe activity implementation.

Data Quality Assurance and Data Management

• Verify, clean, and validate collected data to ensure accuracy, completeness, consistency, and timeliness.
• Enter data into project databases or MEL information systems in a timely manner.
• Maintain secure and organized filing systems for all original data collection tools and supporting documentation.
• Support routine data quality assessments (DQAs) and spot checks in collaboration with the MEL Manager or Specialist.
• Ensure confidentiality and ethical handling of all beneficiary and project data.

Reporting and Analysis Support

• Prepare routine monitoring summaries and basic data analyses to support internalmanagement and reporting.
• Provide accurate data and narrative inputs to monthly, quarterly, and annual donor and internal reports.
• Support the preparation of dashboards, presentations, and feedback materials for program staff and partners.
• Track progress against targets and flag data gaps, risks, or implementation challenges.

Learning and Adaptive Management

• Support learning and reflection activities, including data review meetings and after-action reviews.
• Document lessons learned, best practices, and success stories from project implementation.
• Support the use of MEL data for adaptive management and continuous program improvement.

Surveys, Assessments, and Evaluations

• Support the implementation of baseline, midline, endline, and special studies or assessments.
• Assist with enumerator training, supervision, and field logistics during surveys.
• Support data collection, cleaning, and preliminary analysis for evaluations and assessments.

Capacity Building and Coordination

• Train and mentor field staff, partners, and community structures on data collection tools, reporting requirements, and data quality standards.
•  Perform any other MEL-related duties as assigned by the supervisor.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
abilities required.

Education and experience

• Bachelor’s degree in Monitoring and Evaluation, Statistics, Economics, Social Sciences,Development Studies, or a related field.
• Minimum of five (5) years of progressively responsible experience in monitoring, evaluation, data collection, data management, or data analysis for development or donor funded projects.
• Demonstrated experience supporting routine monitoring systems, including indicator tracking, data verification, data cleaning, and reporting.
• Experience with field-based data collection and working with community groups, implementing partners, and project beneficiaries.
• Experience using digital data collection platforms (such as Kobo, ODK, CommCare, SurveyCTO, or similar) and proficiency in Microsoft Excel or other data analysis tools.
• Prior experience working on donor-funded projects (e.g., USAID, Mastercard Foundation, EU, FCDO, DFAT) is preferred.
• Experience supporting project surveys, assessments, or evaluations (baseline, midline, endline) is an advantage.
• Experience in writing internal and donor reports

Skills and abilities

• High attention to detail with a demonstrated commitment to data accuracy, integrity, and confidentiality.
• Ability to collect, verify, clean, and manage quantitative and qualitative data in a timely manner.
• Experience using digital data collection tools and databases, and strong proficiency in Microsoft Excel and other standard data management software.
• Ability to analyze routine monitoring data and present findings clearly for non-technical audiences.
• Strong organizational skills with the ability to manage multiple tasks, prioritize workloads, and meet deadlines.
• Excellent written and verbal communication skills, including the ability to prepare clear reports and communicate effectively with field teams and partners.
• Ability to work independently with minimal supervision as well as collaboratively within multidisciplinary teams.
• Strong interpersonal and cross-cultural skills, with the ability to work effectively with community members, partners, and stakeholders.
• Willingness and ability to travel frequently to field locations, including rural or remote areas.

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit, use hands to write
or type, use arms to reach for items and turn head to speak and/or hear others. The employee will
frequently walk, reach, stoop, push and pull up to 20 lbs and lift up to 10 lbs. Specific vision
abilities required by this job include close vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:
The noise level in the work environment is usually moderate and should remain low to moderate
during normal business hours. The work environment characteristics described herein are representative job within an office setting. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions of the position.
This job description should not be interpreted as all-inclusive. It is intended to identify the major
responsibilities of this job. The incumbent may be required to perform job-related responsibilities and
tasks other than those stated in this description, commensurate with the needs of the organization. As a
minimum, the job description will be reviewed and revised as necessary in conjunction with the incumbent’s annual performance review

How to Apply
Interested candidates are encouraged to submit their CV and cover letter by emailing them
to jobapplicationsFIYMA@ncbaclusa.net with CC to procurementFIYMA@ncbaclusa.net
not later than close of business (5:00 PM EAT) on Friday, January 16, 2026 with the
subject being – the title of the job