New careers at Kenya Institute of Management (KIM)

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Human Resource Officer

• The position will be responsible for coordinating overall administration of the department which a conducive working environment, data management, leave management and general cleanliness of the office.

KEY RESPONSIBILITIES OF THE JOB

• Data management and profiling by entering and updating employment and status-change data including appointments, probation, promotions, transfers, separations, confirmation dates, end of contracts and staffing changes for all the months and preparation of related periodic reports.
• Preparation of monthly payroll and ensure that all statutory deductions reports are forwarded to finance department for payment by the 5 th of every month.
• Manage all types of leave i.e. study, annual, paternity, and compassionate for the entire institution including the branches, leave schedules and leave administration for all staff.
• Provide general clerical and administrative support to the Human Resources Division; compose and type letters, memoranda, and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to human resource management program.
• Assist in ensuring that all staff have up to date Job Descriptions and their files are neat and tidy, up to date and properly kept in safe custody.
• Perform a variety of general office support duties; make copies; maintain calendar of activities, meetings, and various events for assigned staff; process mail including receiving, sorting, time-stamping, logging, and distributing incoming and outgoing correspondence and packages and order office supplies.
• Assist in analyzing staff needs and performance reports include appraisal, training needs analysis and general performance of employee including PIP.
• Follow up with medical providers for KIM employees ensure they are covered and issue them with medical cards.
• Process staff badges for all employees including new employees.
• Assist in the development, communication and enforcement of the Institute’s policies, procedures and code of ethics to govern staff and stakeholders on ethical practices of the Institute.

KEY SKILLS AND COMPETENCIES

• Accuracy of HR records
• Effective administration of HR Registry -database/HRIS
• Compliance with HR Policies
• Skills Audit
• Payroll
• Records Management
• Knowledge of Enterprise Resource Planning
• Computer literacy

KNOWLEDGE AND EXPERIENCE REQUIRED

• Two (2) years’ of relevant experience
• Bachelor’s degree in Human Resource from a recognised institution
• Member of IHRM.

ICT Interns

ICT INTERNS

• The job holders will be responsible for system administration, network administration, infrastructure management, web development and maintenance, technical and user support and troubleshooting and securing the ICT network, ensuring it is fast, reliable, and stable to support all processes of the Institute.

KEY RESPONSIBILITIES-INTERN 1

• Network management and administration.
• Enterprise network security.
• System’s performance optimization.
• ICT infrastructure and asset management.
• Servers and network resources administration and monitoring.
• Network and remote access management.
• Vendor and supplier management.

KEY RESPONSIBILITIES-INTERN 2

• Systems administration.
• Software development with a bias on Microsoft Dynamics Navision
• System analysis and design.
• Cross functional collaboration.
• User requirements elicitation.
• User capacity building and system use optimization.
• Technical and user support.
• Applications customization and process/system integration.
• Process automation and adoption of new ICT technologies.
• Database management.
• Project management.

KEY RESPONSIBILITIES-INTERN 3

• Coordinate and prioritize advanced ICT support service.
• General support for systems, network, and other ICT tools.
• Web applications development and management.
• Learning Management System configuration and support with a bias in moodle.
• Offer technical and user support across all branches.
• Coordinate branch network risk management and business continuity plans.
• Ensure continuous user training on available ICT tools and emerging trends.
• Perform maintenance of ICT equipment and servers to minimise breakdowns and service interruptions.

KNOWLEDGE AND EXPEREINCE REQUIRED

• Bachelor’s Degree in IT, BBIT, Computer Science or equivalent from a recognised institution
• Industry certifications will be an added advantage.
• Six (6) months’ experience or Diploma with at least 1-year hands-on experience

Human Resource Intern

• The position will be responsible for coordinating administration of the department, data management, and general cleanliness of the office.

KEY RESPONSIBILITIES OF THE JOB

• Assist in data management and profiling by entering and updating employmentand status-change data 
• Assist in ensuring that all staff have up to date Job Descriptions and their files are neat and tidy, up to date and properly kept in safe custody.
• Perform a variety of general office support duties; make copies; maintain calendar of activities, meetings, and various events for assigned staff; process mail including receiving, sorting, timestamping, logging, and distributing incoming and outgoing correspondence and packages and order office supplies. 
• Assist in processing staff badges for all employees including new employees.

KEY SKILLS AND COMPETENCIES

• Accuracy of HR records
• Effective administration of HR Registry -database/HRIS
• Compliance with HR Policies
• Skills Audit
• Payroll
• Records Management
• Knowledge of Enterprise Resource Planning
• Computer literacy

KNOWLEDGE AND EXPERIENCE REQUIRED

• Diploma in Human Resource from a recognised institution.
• Member of IHRM.

Method of Application

Use the link(s) below to apply on company website.

• Human Resource Officer
• ICT Interns
• Human Resource Intern