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Audit Analysts II
Job Summary:
- Supports overall financial compliance and risk management. Position provides oversight of audits initiated by funders and ensures sampled documents and other information provided is accurate and appropriate. Provides quality assurance review of management responses. Supports statutory audits in host countries. Ensures all subrecipients that qualify for audits undergo such and reports are shared with project staff. Regularly interact with representatives of funders, governmental agencies, and external auditors. Recommends actions to limit risks.
Accountabilities:
- Has or obtain a thorough knowledge of external regulations, applicable financial and accounting statutes as well as internal corporate policies and procedures.
- Has adequate knowledge of Generally Accepted Accounting Principles (GAAP).
- Interprets and applies principles, contractual and regulatory requirements, and evaluates the impact on policies, procedures and practices.
- Work includes accumulating data, summarizing information into presentable reports/forms, and discerning valid from invalid data comparisons.
- Use systems to produce reports, financial models and databases.
- Develops and maintains effective working relationships with regulated industries, consultants, management and staff.
- Identify and obtain explanation for discrepancies and variations in data.
- Ability to communicate clearly in both oral and written form.
- Performs other duties as assigned.
Applied Knowledge & Skills:
- Evaluate audit findings recommendation for adequacy and appropriateness.
- When reading audit findings, consider the system of controls and recommend appropriate actions.
- Analyze and compile moderately complex data.
- Apply thorough knowledge of financial management, risk analysis, legal and regulatory compliance pertaining to the respective industry.
- Deliver formal presentations suited to the characteristics and needs of the audience; educates relevant parties regarding financial and compliance policies, procedures, statutes, and funder requirements.
- Interacts with industry representatives, co-workers and officials to analyze or resolve issues.
- Maintains a variety of professional working relationships.
- Documents complex issues and effectively articulates written conclusions.
- Reviews and edits work of others.
- Presents oral and written testimony on moderately complex issues.
- Apply thorough knowledge of applicable information technology to perform the required duties.
Problem Solving & Impact:
- Analyzes moderately complex business operations and financial statements.
- Reviews and determines compliance with laws and regulations; draws conclusions; makes recommendations for approval.
- Serves as a resource to others in resolving moderately complex problems; identifies substantive issues that are thoroughly and accurately researched and analyzed.
- May review and analyze recommendations from peers.
- Contributes to the completion of organizational projects and goals.
- Errors in judgment or failure to achieve results would normally require a moderate expenditure of resources to rectify.
- Supports internal and external audit requests.
- Explains variances in a concise manner.
Supervision Given/Received:
- Works under very general supervision.
- Work is reviewed for soundness of judgment and overall adequacy and accuracy.
Education:
- Bachelor’s Degree in Accounting, Economics or Finance; or its International Equivalent.
Experience:
- 5 – 8 Years of progressively responsible financial experience.
- Proficiency in spreadsheet software required.
- Must demonstrate excellent analytical and organizational skills.
- Non-governmental organization (NGO) experience preferred.
- Some experience in providing written responses and action plans to financial audit findings.
- Experience communicating with internal/external auditors.
- Experience reading Single Audit (2 CFR 200, Subpart F) or other financial audit reports desired, not required.
- CPA (K) desired, not required.
Travel Requirements:
- Less than 10%
Contracts Specialist II
Job Summary:
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The Contract Specialist will work in partnership with FHI 360 HQ Contracting Officers and other staff to efficiently operate and maintain an effective contracts portfolio management system. Principal duties will include contract administration and professional / managerial support to ensure full compliance with donor rules and regulations. The Contract Specialist will perform specialized tasks from pre-award to close-out as assigned by the supervisory Contracting Officer located at the FHI 360 Headquarters in the US. These tasks may include a wide variety of discrete transactions occurring at various stages of the award and sub award processes.
Typical tasks include but are not limited to:
- Supplementing the technical assistance provided by the Contracting Officer to proposal development and operations staff to produce competitive and responsive proposals.
- Provide informed interpretation of fundamental regulations and standard contract requirements. Conduct select negotiations with the guidance of the Contracting Officer.
- Provide technical assistance to operations staff and other enterprise services staff on matters of contract interpretation and compliance.
- Prepare and submit requests for donor approval as delegated by the Contracting Officer.
- Prepare, review, and approve sub awards and procurement actions up to authorized thresholds. Conduct contract close-out.
- Assist the Contracting Officer in preparing management reports.
Accountabilities:
Pre-award:
- Provides supplemental interpretation of fundamental regulations and standard contract requirements to help produce competitive and responsive proposals.
Post-award (Prime):
- Assists in the review of prime award documents prior to signature.
- Receive and process signed contracts from clients. Assure completeness and accuracy of contracts.
- Data set-up in contract management/financial management system.
- Serves as first responder to operations staff and enterprise services staff on routine business transactions of a contractual nature.
- Prepares and submit routine business transactions such as requests for donor approval as delegated by the Contracting Officer.
- Prepares periodic management reports.
- Other duties as assigned by the supervisory Contracting Officer.
Post-award (Lower-tier):
- Prepares, reviews, and approves sub awards and select procurement actions following established FHI 360 procedures and thresholds.
- Process sub award data in sub award database and in an automated system – DPA, a system powered by Kissflow.
- Prepares, reviews and modifications to sub awards.
- Works in partnership with Project operations staff to monitor sub award compliance with flow-down provisions.
Records management:
- Work in partnership with records management staff to maintain the accuracy and integrity of the unit filing system.
Applied Knowledge & Skills:
- Increasingly advancing knowledge of donor (USG and non-USG) rules and regulations, common mechanisms of funding, types of acquisition and assistance awards, contracting concepts and principles from the solicitation phase to post-award administration.
- Critical thinking and stronger analytical skills applied to successful completion of tasks.
- Increasingly effective/persuasive oral communication and business/technical writing skills.
- Demonstrable growth in technical expertise on regulatory matters, contract management systems, processes and computer software.
Problem Solving & Impact:
- Works on increasingly complex and problems of diverse scope requiring critical analysis and comprehensive evaluation of critical factors.
- Increasingly exercising independent judgment in developing methods and techniques to obtain solutions (and process improvements).
- Increasing independence in determining specific tasks to accomplish in order to meet certain goals and objectives.
Supervision Given/Received:
- Increasing self-reliance in performing tasks.
- Needing lesser regular supervision.
- Higher proficiency and confidence in operating within established operating procedures.
Education:
- Bachelor’s Degree or its International Equivalent in Business Administration, Legal Studies or Related Field.
Experience:
- Requires 4 years’ professional work experience with at least 2 years in a contracting position either in the Federal Government or a Non-governmental Organization (NGO).
- Current or prior work experience with FHI 360 is a plus.
- Advanced (above intermediate) knowledge of donor (USG and non-USG) rules and regulations applicable to sponsored projects.
- Advanced understanding of contracting concepts and principles.
- Strong organizational skills and project management skills.
- Manage a variety of activities and pay close attention to detail.
- Proficiency in word processing, spreadsheets, and Internet capabilities.
- Effective oral and written communication skills with the ability to read, write, and speak English-fluently. Fluency in a foreign language is desired with French or Portuguese preferred.
- Ability to work independently and prioritize tasks.
- Ability to interact professionally in culturally diverse settings.
- Ability to research and interpret information to respond to inquiries.
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
- DPA, a system powered by Kissflow