Ongoing Recruitment at United States International University – USIU Africa

Project Management Jobs, Business Development Jobs, Administrative Jobs, Career Opportunities,

Project Finance and Administration Director

Key Responsibilities/Tasks/Duties

• Lead the financial oversight and compliance management of the prospective cooperative agreement. Ensure the project financial activities adhere to the guidelines set by USAID and USIU-Africa.
• Provide comprehensive management of financial information, including the preparation of accurate and timely reports for USAID, such as project expenditure analysis.
• Coordinate the overall administrative operations, including logistics, procurement, budgeting, and information technology, ensuring effective systems for project administration and operations.
• Maintain a project financial dashboard for the Chief of Party, Deputy Chief of Party, and USIU-Africa Deputy Vice Chancellor to view the project financial position at a glance.
• Direct the establishment and maintenance of financial controls, operational systems, and compliance measures for the project and its partners.
• Assume operations, logistics, and supply chain leadership.
• Manage the financial administration of partners and sub-grantees. This includes overseeing the entire financial sub-grant lifecycle, from pre-award to closure, ensuring adherence to USAID and USIU-Africa regulations and procedures.
• Proactively address any arising issues related to financial reporting, compliance, dispute resolution, and audit findings.
• Strengthen the capacity of USIU-Africa, partners, and sub-grantees to manage donor funding efficiently and in line with established procedures and policies.
• Ensure the establishment and compliance of project-specific human resources and performance management systems and procedures within alignment of USIU-Africa policies.
• Lead the development of project budgets for annual work planning and unexpected budget requests.
• Supervise financial and logistics grants staff.
• Implement technology systems and operational facilities to enhance programming support.
• Foster effective working relationships with donors and key government officials in finance and operations.
• Oversee the annual financial portion of the work plan process and participate in strategic planning.
• Build the financial management capacity of USIU-Africa and partner TVETs.
• Conduct continual analysis and planning for operating, staff, and external project expenditures.
• Monitor and pay salaries and benefits on time, ensuring alignment with budget plans.
• Ensure project contractual obligations are sound and appropriate.
• Develop internal control measures for accurate and timely financial reporting.
• Develop finance-related training and orientation materials.
• Coordinate external financial audits.
• Work collaboratively with USIU-Africa Finance Director and the USIU-Africa finance team to provide backstop support to the project.
• Offer specialized financial policy and procedure guidance to project.
• Conduct key financial analyses, review and reconcile invoices, and monitor financial expenses of sub-grantees.
• Ensure compliance with Kenya tax and statutory requirements within USAID and USIU-Africa rules.
• Manage financial transfers and reconciliations in the ERP system.
• Maintain a schedule for routine and ad hoc financial reports.
• Provide input to proposal modification budget development.
• Review award and any modification documentation for financial feasibility.
• Coach, guide, and mentor direct reports.
• Manage team performance and compliance with USIU-Africa human resources policies.
• Recruit for diverse and qualified finance and administration team workforce aligned with project goals.

The position is subject to the availability of funds and approval by USAID. The role would be in-person at project headquarters in Kenya with periodic travel to target Kenya counties up to 30% of the time.

Required Qualifications:

• 10+ years of progressively responsible professional experience in accounting and finance.
• 5+ years experience in USAID-funded projects and overseeing compliance with USAID rules and regulations.
• 3+ years of supervisory experience.
• Extensive knowledge of practical implementation of USAID compliance procedures on projects.
• Experience managing local grantees or subcontractors.
• Experience utilizing an ERP system including general ledger modules is required.
• Knowledge of windows, Word, Excel (PIVOT tables, dashboards, etc.), and PowerPoint.
• Proficiency in English and strong written and oral communication skills.
• Demonstratable budgeting, financial planning, grant and fund management, and financial controlling skills within overall experience.
• Bachelor’s degree in finance, accounting, or a business-related discipline.

Preferred Qualifications but not required:

• A post-graduate degree in accounting, business administration or a related field from an accredited university or training school.
• Certified Public Accountant-Kenya (CPA-K) or equivalent certification preferred.
• Experience in the successful financial and administrative management of international projects of similar scope and size.
• Work specifically on USAID/Kenya & East Africa funded projects.

Project Monitoring, Evaluation, and Learning Director

Key Responsibilities/Tasks/Duties

• Guide the technical execution of the program, ensuring effective monitoring, evaluation, learning, and research efforts align with project goals.
• Develop and oversee monitoring, evaluation, and reporting systems, setting up indicators, baselines, targets, and evaluation plans.
• Report directly to the Chief of Party, ensuring strategic alignment and coherence in project activities.
• Work closely with the Chief of Party, Deputy Chief of Party, and USIU-Africa Deputy Vice Chancellor to manage MEL components, using project and relevant to youth and employment data for strategic planning.
• Implement quality assurance and auditing of data as part of leading all MEL activities, including project evaluations.
• Create opportunities for continuous learning and adapting among project staff, partners, donors, and government counterparts.
• Manage a team of MEL professionals, maintaining clear communication and defined responsibilities.
• Incorporate findings and lessons learned into project implementation to enhance intervention quality.
• Conduct research, contributing to the project’s knowledge base and strategic direction.
• Provide technical support in MEL systems and approaches to build USIU-Africa and TVET partners’ capacity.
• Lead the project’s learning questions and agendas in collaboration with affiliated researchers.
• Assist in planning and implementing MEL Plans for project programming.
• Utilize practical indicators for development outcomes, reflecting a synthesis of USAID and partner priorities.
• Integrate learning methodologies to enhance the effectiveness and sustainability of project.
• Facilitate consensus among diverse activity stakeholders, ensuring aligned decision-making.
• Capture and share learning to develop and disseminate learning products for wider stakeholder uptake.
• Monitor recipient progress in achieving objectives, communicating regularly with the Chief of Party about implementation strengths and challenges.
• Handle data management tasks, including database maintenance, dashboard development, and liaising with USAID specialized departments and partners around the world.
• Keep abreast of new developments in locally led development, actively participating in relevant events, and sharing insights.
• Operate in compliance with USAID rules and regulations and USIU-Africa policies.

The position is subject to the availability of funds and approval by USAID. The role would be in-person at project headquarters in Kenya with periodic travel to target Kenya counties up to 30% of the time.

Required Qualifications:

• 10+ years of progressively responsible professional experience in monitoring, evaluation, and learning.
• 5+ years experience in USAID-funded projects in MEL functions.
• 3+ years of supervisory experience.
• Minimum of 5 years of experience in collecting, analyzing, and managing donor funded project data.
• Demonstrated experience managing monitoring and evaluation systems, consistent with USAID protocols for data collection and reporting.
• Experience with the United States Government (USG) CLA approach, including developing and integrating the CLA approach within project frameworks and leading CLA approaches across partners and technical focuses.
• Familiarity with USG administrative, management and reporting procedures and systems.
• Bachelor’s degree in international development, political economy, economics, business, quantitative methods and research, or a related field required.

Preferred Qualifications but not required:

• An advanced degree that incorporated research methods, statistics, quantitative/qualitative data analysis in the social or behavioral sciences.
• Experience in the successful MEL management of international projects of similar scope and size.
• Work specifically on USAID/Kenya & East Africa funded projects.

Business Development Manager – Center for Executive Education

Key Responsibilities/Tasks

Market Research and Analysis:

• Conduct market research to identify trends, competitor offerings, and potential areas for growth in the non-credit courses market.
• Analyze customer needs and preferences to tailor short course offerings accordingly.
• Prepare materials for marketing and presenting executive courses to clients.

Strategic Planning:

• Develop and implement a comprehensive business development strategy for executive courses.
• Set clear objectives and key performance indicators (KPIs) to measure the success of the strategy.

Client Acquisition:

• Identify and pursue new business opportunities through lead generation, networking, and relationship building.
• Build and maintain relationships with corporate clients, educational institutions, and individual learners.

Marketing and Promotion:

• Develop and oversee marketing campaigns to promote executive courses.
• Utilize digital marketing, social media, and other channels to reach target audiences.

Partnership Development:

• Identify and establish partnerships with relevant organizations, industry associations, and influencers to enhance the visibility of executive courses.

Customer Feedback and Improvement:

• Gather customer feedback to continuously improve the quality and relevance of executive courses.
• Monitor customer satisfaction and address any concerns or issues promptly.

Budget Management:

• Develop and manage the budget for business development activities of the Center for Executive Education.
• Ensure cost-effective strategies and optimal resource allocations.

Reporting and Analysis:

• Prepare regular reports on business development activities and key metrics.
• Analyze data to identify areas for improvement and optimization.

Qualifications:

• Master’s Degree in Business, Communication or Related.
• Undergraduate degree in social sciences.
• Minimum 3 years (recent) working in a corporate or not-for-profit organization implementing Business Development Initiatives.
• Proficiency in computer applications.
• Demonstrate leadership skills.

Personal Attributes & Competencies:

• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner.
• Must possess strong interpersonal skills.
• Must be able to communicate clearly, both written and verbally.
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
• Must be able to prioritize and plan work activities so as to use time efficiently.
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Must be dependable, and able to follow instructions.
• Must exhibit high ethical standards.
• Must be able to improve performance through management feedback.

Office Administrator – Center for Executive Education

Key Responsibilities/Tasks

Communication:

• Respond to communication from students, faculty, staff and external clients via phone, email, and in person.
• Draft and internal and external communications for approval by the Center Manager or Business Development Manager as required.
• Schedule and coordinate meetings, appointments, and events.

Record Keeping:

• Maintain accurate and up-to-date records of student registrations, attendance, and certification.
• Assist in the preparation and distribution of training materials.

Student Support:

• Aid trainees regarding course information, schedules, and registration processes.
• Collaborate with other departments to address student inquiries and concerns.

Data Entry:

• Input and update student information in the database system.
• Compile and organize data for reporting purposes.

Administrative Support:

• Assist in the preparation of documents, presentations, and reports.
• Coordinate logistics for workshops, seminars, and other events.
• Create awareness of programs on offer to potential students and faculty.

Financial Administration:

• Process invoices, receipts, and expense reports.
• Assist in budget tracking and financial record-keeping.

Collaboration:

• Collaborate with other administrative staff to streamline processes and improve efficiency.
• Work closely with faculty and other departments to ensure cohesive operations.

Admissions Assistance:

• Support the admissions process by processing applications and maintaining admissions records.

Technology Proficiency:

• Utilize office software, email, and other technology tools effectively.
• Provide basic technical support to faculty and students as needed.

Office Management:

• Maintain a well-organized and tidy office space.
• Manage office supplies and place orders as needed.
• Ensure office equipment is in working order and coordinate repairs.

Qualifications:

• Bachelor’s degree from a recognized institution.
• Proficiency in computer applications.
• Demonstrate leadership skills.
• 3 years of relevant administrative work.

Personal Attributes & Competencies:

• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner.
• Must possess strong interpersonal skills.
• Must be able to communicate clearly, both written and verbally.
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
• Must be able to prioritize and plan work activities so as to use time efficiently.
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Must be dependable, and able to follow instructions.
• Must exhibit high ethical standards.
• Must be able to improve performance through management feedback.

Method of Application

Use the emails(s) below to apply

• Project Finance and Administration Director – Apply Here
• Project Monitoring, Evaluation, and Learning Director – Apply Here
• Business Development Manager – Center for Executive Education – Apply Here
• Office Administrator – Center for Executive Education – Apply Here

If you have the requisite qualifications and experience and desire to work as a team member in a modern, progressive, international, and multicultural institution where you can make a difference, please apply indicating in the subject line: “Project Finance and Administration Director”. Interested applicants must provide a cover letter and a current CV, certified copies of educational certificates and transcripts, names and addresses of three referees, current salary and benefits, telephone and e-mail contacts by 5.00pm, Friday, December 1, 2023 to:

Director Administration,
United States International University – Africa,
P. O. Box 14634-00800, Nairobi, Kenya