Open Positions at Youth Agenda (YAA)

Administration jobs, Secretarial jobs, Finance jobs, Accounting jobs, Internships, M&E jobs, Research jobs, Statistics jobs,

Finance and Administration Intern

Opportunity Summary

Youth Agenda is looking for a Finance and Admin Intern who is expected to provide finance and administrative support to the Organisation. The intern will have the following main duties:

• Assisting the Finance and Admin Assistant in running the Procurement office and handling all procurement tasks as assigned.
• Assisting the Finance and Admin Assistant to fully maintain stock control records by organizing and maintaining documents of supplies received against requisitions from user departments.
• Assisting the Finance and Admin Assistant to manage the quotation process and expediting the delivery of goods and services.
• Assisting in supplier pre-qualification and analysis of bids on both open and tendered procurement procedures.
• Assist in periodic physical inventory counts of YAA property.
• Assist in the preparation of purchase requisitions for office supplies for approval by the Finance and Admin Assistant.
• Receive, sign, and record all YAA-delivered documents from courier service providers, vendors, partners, etc. for onward transmission to the right recipients.
• Monitoring the admin mailbox (info@youthagenda.org) and replying to standard administration queries.
• Providing administrative support to the organization of conferences, workshops, seminars, and other events; and preparing materials for meetings such as agendas, hand-outs, signing sheets, binders, etc.
• Assisting the Finance and Admin Assistant in making suitable and efficient travel arrangements for field staff and undertaking all associated administration & management of local travel schedules as assigned.

Personal Specification

• Candidates must have a degree or diploma in any of the following disciplines: Accounting, Public Administration, Business Administration, Economics, Management, Finance, or a related field.
• Fluent written and spoken English is required.
• Personal initiative: ability to work both independently and in a team.
• Commitment, determination, reliability, and a high degree of personal integrity &discretion
• Candidates must have excellent command and use of computer software.
• Ability to convey information clearly and concisely to others.

Monitoring and Evaluation Intern

Youth Agenda is looking for a Monitoring and Evaluation Intern who is expected to provide  M&E support to the Organisation. The intern will have the following main duties:

• Support the design and implementation of monitoring and evaluation frameworks for  YAA programs and projects. 
• Support data collection, analysis, and reporting activities, including surveys, interviews,  and focus group discussions. 
• Support the development of data collection tools, including questionnaires, interview  guides, and data entry templates. 
• Support the management of databases and data repositories, ensuring data integrity and  security. 
• Collaborate with program teams to track project progress, identify challenges, and develop  recommendations for program improvement. 
• Assist in the preparation of monitoring and evaluation reports, summaries, and  presentations for internal and external stakeholders. 
• Participate in monitoring and evaluation capacity-building activities for YAA staff and  partners. 
• Contribute to knowledge management and learning initiatives within the organization,  including the documentation of best practices and lessons learned. 

Personal Specification 

• Bachelor’s degree/Diploma in M&E, Research, Statistics, Social sciences, or a related  field.
• Strong analytical and quantitative skills, with proficiency in statistical analysis software 
• Excellent written and verbal communication skills, with the ability to convey complex  information clearly and concisely. 
• Strong attention to detail and accuracy in data collection, analysis, and reporting.
• Ability to work effectively in a team-oriented environment, with a demonstrated  commitment to collaboration and mutual support. 
• Demonstrated interest in youth development, governance, and social justice issues.
• Prior experience in monitoring and evaluation, research, or data management is desirable  but not required. 
• Familiarity with monitoring and evaluation frameworks, methodologies, and tools is an  asset. 
• Proficiency in Microsoft Office Suite and data visualization tools is preferred.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced  environment

Method of Application

• Interested candidates will send a cover letter expressing their interest and expectations from this opportunity and a curriculum vitae with contact details to recruitment@youthagenda.org by 20th May 2024. The email’s subject should read as follows: Application for Finance and Admin Intern Position.
• Interested candidates will send a cover letter expressing their interest and expectations from this  opportunity and a curriculum vitae with contact details to recruitment@youthagenda.org by  20th May 2024. The email’s subject should read as follows: Application for M&E Intern  Position.