Policy Associate at International Organization for Migration (IOM)

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Responsibilities

• Assist in the implementation of project site work plans and planned activities for the MPA Programme by supporting the organization of meetings with project stakeholders. 
• Support the coordination with IOM Somalia Office in Nairobi and follow up with the procurement and financial processes of the project in accordance with IOM rules and regulations. Maintain records and track financial, logistical and procurement aspects of the project implementation. 
• Undertake field visits to support the monitoring of project implementation on a regular basis. Bring urgent issues to the attention of PM, National Officer and Head of Sub-Office for guidance on corrective measures, while documenting good practices for future reference. 
• Support the coordination with Labour Migration and Human Development (LMHD) and Immigration and Border Governance (IBG) Units, and follow up on assignments related to policy development, NCM, and activities supporting migration governance of the Federal Government of Somalia (FGS) and relevant partners. 
• Assist in organizing weekly and monthly reviews of project implementation with the MPA Somalia coordination Office by compiling updates on project progress, implementation challenges, and follow-up actions for the supervisor’s review. 
• Assist in drafting periodic reports by compiling information on progress against project indicators and providing inputs for internal and external reporting requirements, including project documentation as required.
• Maintain regular communication with project counterparts to follow up on planned activities, identify implementation issues, and bring them to the attention of the supervisor for guidance.
• Perform any other duties as may be assigned. 

Qualifications

Required Qualifications and Experience

Education

• High school diploma with five years of relevant professional experience; or,
• Bachelor’s degree in social sciences, Natural Sciences, Engineering, Business Administration or relevant field from an accredited academic institution with three years of relevant professional experience.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience supporting project implementation in immigration and border governance programmes.
• Experience in communication and liaison with government and project counterparts. 
• Experience in organizing and facilitating workshops and training sessions. 
• Experience in drafting reports in English. 
• Experience in supporting procurement and finance processes. 
• Experience using computer applications, including Outlook, Microsoft Office (Word, Excel and PowerPoint) and internet applications. 

Skills

• Knowledge of project implementation, monitoring and reporting approaches.
• Familiarity with Migrant Protection and Assistance programmes.  

Languages

• All IOM staff members in all categories are required to be fluent in one of the IOM’s official languages (English, French, Spanish).
• For this position, Fluency in English and Swahili is required (oral and written).
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

• IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
• Values – all IOM staff members must abide by and demonstrate these five values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

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