- Job Opening ID: 250118
- Job Network : Management and Administration
- Job Family : Audit
- Category and Level : General Service and Related Categories, G-7
- Duty Station : NAIROBI
- Department/Office : Office of Internal Oversight Services
- Date Posted : Jan 6, 2025
- Deadline : Feb 4, 2025
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Org. Setting and Reporting
This position is located in the African Audit Section of the Internal Audit Division in the Office of Internal Oversight Services (IAD/OIOS) in Nairobi. OIOS is the internal oversight body of the United Nations and assists the Secretary-General in fulfilling his oversight responsibilities in respect of the resources and staff of the Organization through the provision of audit, investigation, and inspection and evaluation services. IAD provides internal oversight services to the United Nations Secretariat at Headquarters, Offices Away from Headquarters and Peacekeeping Missions, as well as UNJSPF, UNHCR and several other entities.
Audits/assignments are undertaken in the areas of finance, administration, and operations. Audits/assignments are undertaken in the areas of finance, administration and operations. The incumbent at this level works as a member of an audit team and usually reports to the Chief of Section.
Responsibilities
The Audit Assistant is responsible for the following duties:
- Examines detailed financial and/or processing documents to ensure conformity with established rules and regulations. Computes, calculates, verifies, tabulates and analyses data. • Compiles a variety of pre-audit information for both financial and operational audits of specified operations and/or transactions.
- Undertakes audit interviews with supervisory and line personnel working within various operations in order to establish procedures and practices. Clarifies records and systems and observes work in progress.
- Documents all observations regarding operations and transactions audited, highlighting any weaknesses/discrepancies. Makes recommendations for resolution of identified problems. • Prepares Statement of Objectives and Findings (SOF’s) and submits to Auditor for review and incorporation into audit report.
- Identifies appropriate accounting and control procedures, e.g., development of new/additional ledgers, improvement in control of cash receipt and recording procedures, establishment of controls for imprest account levels, follow-up on overdue accounts, etc.
- Ensures completeness of audit working papers, which document the various phases of each audit assignment segments and supports individual findings and recommendations.
- Participates in the discussions at the Entry and Exit Conferences and documents the minutes as required.
- Performs other duties as may be required such as participating in/or drafting the audit programme, monitoring the coding, implementing audit recommendations and maintaining the client profile database.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
Work implies frequent interaction with the following: Staff at various levels throughout the Organisation.
Results Expected: Provides consistent, accurate and comprehensive audit assistance in order to accomplish current work assignment needs. Independently provides accurate well organised audit findings. Must ensure that the requirements pertaining to the responsibilities of audit assignment segments are complied with, and meet with the approval of the auditor-in-charge or supervisor.
Competencies
Professionalism: Ability to conduct research and retrieve materials from various sources. Ability to maintain accurate records, process a wide variety of data. Ability to identify and resolve data discrepancies; good analytical and problem-solving skills. Knowledge of the United Nations financial rules and regulations, including ability to apply relevant procedures in the audit area. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Able to perform analysis, modeling and interpretation of data in support of decision-making.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
- High school diploma or equivalent.
Work Experience
- A minimum of ten years of experience in audit, accounting, finance, administrative services or related area is required. The minimum years of relevant experience is reduced to 8 for candidates who possess a first-level university degree or higher.
- Experience with specialized audit software is desirable.
- One year or more of experience in data analytics or related area is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.
- Knowledge of another official United Nations language is desirable.
Assessment
- Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.
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