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HR Assistant
We are seeking a detail-oriented and proactive HR Assistant to support our Human Resources department. The HR Assistant will be responsible for handling administrative tasks, assisting in recruitment processes, maintaining employee records, and ensuring compliance with company policies and legal regulations. This role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.
Key Responsibilities:
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Recruitment and Onboarding:
- Assist in end-to-end recruitment processes, including job postings, candidate screening, interview scheduling, and follow-ups.
- Coordinate with hiring managers to understand job requirements and expectations.
- Facilitate background checks and reference verifications.
- Assist in the onboarding process for new hires, including document collection, orientation, and system setup.
Employee Records Management:
- Maintain and update employee records, including personal information, contracts, benefits, and attendance.
- Ensure proper filing and organization of HR documents, both physically and digitally.
- Handle employee requests related to HR documentation, including letters, certificates, and contracts.
HR Administration & Compliance:
- Assist in drafting and updating HR policies and procedures to ensure compliance with labor laws and company standards.
- Monitor and track employee leave requests and absenteeism.
- Support the implementation of HR initiatives such as performance management and training programs.
- Assist in handling employee grievances and escalate issues to HR management when necessary.
Payroll and Benefits Administration:
- Collect and verify employee time records for payroll processing.
- Support the administration of employee benefits, including health insurance, pension schemes, and wellness programs.
- Address employee queries regarding payroll and benefits in a timely manner.
Employee Engagement & Development:
- Assist in organizing employee engagement activities and team-building events.
- Support HR-led training and development programs.
- Conduct surveys and gather feedback to improve HR practices and workplace satisfaction.
General HR Support:
- Provide administrative support to the HR team in daily operations.
- Prepare reports and presentations related to HR activities.
- Stay updated on HR best practices and labor laws to provide informed support.
Qualifications & Requirements:
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 1-3 years of experience in an HR generalist
- Strong understanding of HR functions, labor laws, and recruitment processes.
- Proficiency in HRIS and MS Office Suite (Excel, Word, PowerPoint).
- Excellent communication and interpersonal skills.
- High level of confidentiality and professionalism.
- Ability to multitask and manage time effectively
- Male candidates are encourage to appy
Personal Assistant
We are seeking a highly organized and proactive individual tjoin our team for a 3-month Fix-Term role as an Executive assistant tthe Managing Director, Office Manager, and Travel Coordinator. This is a key position offering an opportunity twork in a fast-paced and diverse corporate environment where you will be responsible for supporting senior leadership and ensuring efficient office operations. Please note that this is a fix-term role with nextensions.
Key Responsibilities:
Executive Support:
- Provide comprehensive administrative support tthe Managing Director, including managing complex calendars, organizing meetings, and preparing presentations. Act as the primary liaison between the Managing Director and internal/external stakeholders, ensuring effective communication and decision-making.
Travel and Claims Coordination:
- Manage both international and domestic travel arrangements for the leadership team. Optimize travel plans for efficiency and cost-effectiveness while handling visa processing, hotel bookings, and transportation logistics. Ensure accurate and timely travel reconciliations, compiling and processing payment claims for all staff travel.
Office Management:
- Oversee day-to-day front office operations, ensuring an organized and productive work environment. Manage office supplies, equipment, and administrative functions, ensuring all office processes are efficient and aligned with company standards. Maintain smooth workflow operations tsupport overall office productivity.
Event Coordination:
- Plan and execute corporate events, conferences, and team-building activities. Oversee all event logistics, including venue selection, guest management, and event execution, ensuring seamless delivery in line with company objectives.
Minutes Writing & Reporting:
- Accurately record minutes during board meetings and other key meetings, ensuring detailed and timely reports are prepared. Follow up on action items tensure the effective execution of decisions. Maintain an organized repository of meeting minutes for future reference.
Invoice and Delivery Management (IBP):
- Ensure invoices and deliveries are processed according tPurchase Orders (PO), completing Goods Receipt (GR) entries via SAP. Oversee the accurate and timely processing of invoices tensure alignment with financial documentation and reporting standards.
Key Qualifications:
Education:
- A Bachelor’s degree in business Administration Management, or a related field.
Experience:
- A minimum of 3-5 years of experience in an executive assistant, office management, or similar role, with a proven track record of supporting senior leadership, managing office operations, and handling financial documents in a fast-paced environment.
Skills:
- Strong organizational and multitasking abilities, with attention tdetails.
- Excellent communication skills, both written and verbal.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with office management tools.
- Experience in managing complex travel logistics, event coordination, and invoice processing.
- Strong minute-taking and report-writing capabilities.
- Proficiency in SAP or similar ERP systems for managing invoice and delivery processing.
- Ability thandle confidential information with the highest level of discretion.
- Strong leadership and team coordination skills.
- Proactive, with the ability twork independently and manage competing priorities.
- High level of integrity, trustworthiness, and professionalism.
- Ability twork effectively under pressure in a dynamic, fast-paced environment.
- Strong interpersonal skills with a collaborative approach tteam interaction
Method of Application
Use the link(s) below to apply on company website.
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