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Laboratory Officer
CHS/HR/ TBReSET /LO/001/2024
Overall Job Function
Reporting to the Senior Technical Officer-Diagnostics of the USAID-TB ReSET project, the incumbent will be responsible for providing technical support in the planning, design, and implementation of TB diagnostic laboratory services with a key focus in 16 deep focus counties. The implementation will be collaboratively conducted with the Ministry of Health, Kenya Division of National Tuberculosis, Leprosy and Lung Disease Program (DNTLD-P), County Health Management Teams, and Implementing Partners.
Key Responsibilities
- Assist in the design, planning, and implementation of laboratory activities for TB diagnostic and monitoring services in 16 deep focus counties for the USAID-TB ReSET activity.
- Provide technical support for the adoption, scale-up, and adaptation of TB diagnostics, including GeneXpert, Truenat, TB LAMP, and LED microscopy.
- Support the optimization of the TB diagnostic network by implementing disease multi-testing and aligning with national recommendations.
- Support the adoption and scale-up of non-sputum-based tests and latent TB testing using IGRA.
- Provide technical assistance in developing and reviewing TB laboratory guidelines, curricula, SOPs, job aids, and other materials.
- Assist in the design and implementation of quality management and quality assurance services and systems, including Microscopy, Truenat, LF LAM, TB LAMP, and GeneXpert.
- Work closely with county lab teams in the forecasting, quantification, and management of TB laboratory supplies at both county and national levels.
- Provide technical assistance in establishing and optimizing TB diagnostic sample transport networks, including the implementation of Culture and DST, and the EID VL courier system for the country.
- To provide technical assistance to facility-level laboratory managers, mWRDs Superusers including: establishing routine workflow; developing/refining SOPs, job aids, log books, and referral forms as needed; planning of lab activities to improve test performance and decrease turnaround time; and developing and implementing an equipment maintenance program.
- Support Implementation and monitoring of efficient documentation of laboratory results at the sites, as well as effective linkages between laboratory and clinical services.
- Support county-level lab managers in establishing routine workflows and developing SOPs, job aids, log books, and referral forms.
- Support implementation of mWRDs service level agreement specifically in collaboration with the DNTLD-P and County health management teams (CHMT)
- Assist in drafting annual reports and other materials such as lessons learned, abstracts, and case studies.
- Participate in program monitoring and evaluation, using data to inform planning and continuous improvement.
- To participate in the committee of experts (CoE) meetings at national and technical working groups at the county levels on TB diagnostics.
- Identify opportunities for organizational growth and sustainability.
- Perform any other duties as assigned by the supervisor.
Professional requirements
- Degree in Clinical Laboratory Services.
- Registration with KMLTTB and an annual practice license.
- Five years’ experience in managing laboratory services in TB and HIV programs.
- Experience with MOH and donor funded programs is an added advantage.
- Experience with design of programs, SOPs, tools and guidelines.
- Experience in capacity building of laboratory personnel.
- Ability to work well with others and to develop and maintain relationships with project staff, donors, sub-contractors and other partners.
- Ability to identify problems, design interventions and oversee their implementation.
- Must demonstrate excellent oral and written communication skills in both English and Kiswahili.
- Outstanding levels of integrity.
Driver
CHS/HR/TBReSET/DRV/005/2024
Overall Job Function
Reporting to the Administration and Logistics Officer, the incumbent shall offer transportation logistics for the smooth and efficient running of the organization to achieve its set goals.
Key Responsibilities
- Ensure documentation of all transport trips done
- Ensure cleanliness, safety and security of the organization vehicle at all times
- Ensure compliance with traffic regulations
- Ensure safe delivery of supplies to various facilities as and when required including loading and unloading delivery of goods
- Ensure proper documentation of all driving records (i.e. mileage and gas receipts)
- Performing simple vehicle maintenance (i.e. cleaning interior and exterior, taking the vehicle for state inspections, filling tires with air, etc.)
- Ensure consistent communication with supervisor on vehicle performance and if there are any vehicle problems
- Ensure up to date insurance of the vehicle is maintained
- Ensure compliance to CHS travel and HR policy in relation to handing off the vehicles
- Any other duty as may be assigned by the supervisor from time to time
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Professional requirements
- KCSE certificate
- Valid Kenyan driving license Class ‘BCE’ free of endorsement
- Certificate in defensive driving
- A certificate of Good Conduct
- At least five years’ driving experience in a busy environment
Functional Skills
- Outstanding levels of integrity
- Good interpersonal and communication skills
- Working knowledge of Kenyan traffic law
Finance Officer
CHS/HR/TBReSET/FO/004/2024
Overall Job Function
Reporting to the Senior Finance Officer, the incumbent will be responsible for accurate and timely preparation of financial transactions, ensuring compliance to CHS and donor policies and procedures.
Key Responsibilities
- File all Financial documents handled in EDMS timely with correct references for easy retrieval.
- Review all field requests for completeness, accuracy and consistency and adhere to laid down processes
- Prepare review remarks for each claim to inform the beneficiary any reasons for amount reduction in a clear and concise manner.
- Strictly adhere to existing SLAs for payments
- Prepare Advance vouchers using the Business Central
- Upload Mpesa payments upon approval of payment schedules
- Prepare and post Liquidation upon full approval within the periods payments are done.
- Prepare Mpesa/Bank reconciliation statements on monthly basis
- Prepare and review budget monitoring reports with program staff monthly
- Support budgeting process
- Support audit process
- Any other roles assigned
Professional Requirements
- Bachelor’s degree in Finance/Business or its equivalent
- CPA (K) finalist
- Working knowledge of USG rules and regulations
- Proficiency in MS Office tools and office automation solutions
- At least five years’ progressive experience in finance roles
- NGO experience is desirable
- Working knowledge of ERP systems
- USG Rules and regulations
Functional Skills
- Strong written and verbal communication skills
- Good organization skills
- Good interpersonal skills
- Problem solving skills
- Outstanding levels of integrity
Regional Program Officer
CHS/HR/TBReSET/RO/003/2024
Overall Job Function
Reporting to the Senior Technical Officer-Strategic Initiatives of the USAID-TB ReSET project, the incumbent will provide technical assistance to the deep focus Counties and select tier 1 Maintenance Counties, working closely with the CTLCs and implementing partners within the region, to ensure health system strengthening for TB control activities, smooth flow of service delivery, quality of care for TB patients as well as to provide technical and logistical support for various TB activities. H/She will provide leadership in various technical working groups, task forces and County and Sub-County PMDT clinical reviews meetings in close coordination with the STO DSTB, DRTB and childhood TB. H/She will also support the implementation of TB control activities in close coordination with the STO DSTB, DRTB and childhood TB.
Key Responsibilities
Coordination:
- Providing high quality technical and logistical support to the CTLCs within the deep focus Counties and in the prioritized tier 1 maintenance Counties to strengthen the coordination of TB services including work-planning, and periodic review of program data to identify priority areas.
- To provide technical and logistical support Counties to implement and monitor quarterly and annual TB work-plans
- Providing technical support to Sub-County TB coordinators in the absence of the CTLCs in the deep focus Counties and in the prioritized tier 1 maintenance Counties as applicable.
- Supporting the roll-out of new interventions by the County, National and TB ReSET technical team in the deep focus Counties.
- Provide technical support to various technical committees and working groups in the deep focus Counties
- To support implementing partner coordination in the deep focus Counties, including Global Fund Implementers and USG/ Pepfar Implementers.
- To support the coordination of community stakeholders in collaboration with County and Sub County Level-1 strategy focal persons
- To coordinate linkages in TB diagnostic services in the deep focus Counties, including the interfacing of digital chest x-ray screening, and laboratory diagnosis.
Capacity building
- Support supervision to health facilities within the Counties of deep focus in collaboration with TB coordinators, health management teams, County health leadership and Implementing partners at the National and County level
- Technical and logistical support towards sensitization of community health workers, facility health workers, County and Sub-County HMT
- Facilitate CMEs at health facility and sub-county levels
Advocacy
- Strengthening and sustaining a multi-sectoral approach and engagements at all levels
- Supporting the CTLC and SCTLCs to strengthen the implementation of the school health program
Data for decision making and action
- Support data review meetings at County level
- Strengthen T-BU lite uptake at County level
- Support distribution of M&E tools
Health systems strengthening
- Supporting linkage to TIBULIMS and strengthening the TB diagnostic-clinical interface
- Supportive supervision for community TB CHEWs and CHVs alongside TB coordinators
- Partner coordination through quarterly partners meetings in county HQs
- Scale up TB contact investigation
- Support IPC at facility level including facility risk assessments
Professional requirements
- A registered Medical Doctor or Clinical Officer; MPH will be an added advantage.
- At least four (4) years progressive TB-related clinical experience
- At least three (3) years’ experience working in an NGO setting or engagement with private health providers
- A good understanding of County health system structures and roles
- Working knowledge in project management, capacity building, networking, operational research, monitoring and evaluation, financial management and people management
- Experience in TB, HIV/AIDS, and implementation of the community health strategy
- Excellent interpersonal and communication skills
- Proven ability to work with minimal supervision
- Experience working with US Government donor agencies and familiarity with United States Government rules and regulations is desired
- Demonstrate ability to write best practices or publications.
- Outstanding levels of integrity
Technical Officer Community Linkages
CHS/HR/ TBReSET/TOCL/002/2024
Overall Job Function
Reporting to the Health System Strengthening Advisor, the Technical Officer-Community Linkages will be engaged in strengthening TB activities in the primary health care settings. H/She will be responsible for effective the development of community linkages through the engagement of CBOs, CSOs within 16 deep-focus counties. H/She will work together with the project staff to ensure coaching and mentorship to support the teams to examine and use TB data for plan-do-study-act cycles: The staff will compile accurate timely reports of the implementation. The staff will be key in the documentation and reporting of the progress report of the TBReSET project.
Key Responsibilities
- Support Community engagement for TB within the TBReSET 16 deep-focus counties.
- In collaboration with CHMTs, develop and execute annual, biannual, and monthly work plans to ensure that TB activities at the community level are captured, project targets are met, and standards met.
- Identify and develop innovative strategies for the optimal, effective, and efficient implementation of TB program linkages related to CHP work implemented by CHS.
- Identify and develop ways of leveraging the important role of community-based TB services to strengthen links between primary care facilities and the community
- Lead the co-creation of culturally appropriate TB patient information packages for community-based education on TB.
- Organize the mapping of all community actors to facilitate a structured technical assistance approach for capacity building of community actors.
- Build the capacity of the CHPs through community meetings, education, awareness, and other events to identify suspected TB cases and refer them to health facilities for further assessment.
- Responsible for developing project tools, training packages, and materials for Quality Improvement (QI) in CHP programs.
- Participate in delivering training and continuous mentorship for community health focal persons, CHAs, and CHPs in the 16 deep focus counties.
- Work with the Ministry of Health (MoH) to improve the competency and capability of CHPs. This includes strengthening quality training programs and advocating for quality TB services at the community level.
- Support the training of CHPs in the 16 deep-focus counties in the basic and technical modules, especially the TB module.
- Coordinate the engagement of TB Champions alongside CHPs. This involves linking those initiated on treatment to community-based directly observed treatment (DOTS) support, patient support groups, home-based drug delivery for stable patients, and community follow-up for those likely to interrupt treatment.
- Utilize existing community-led monitoring tools, such as I-Monitor and One-Impact, to understand barriers and enablers to TB services. This includes addressing human rights, gender, stigma, and access to social protection.
- Establish the linking of Community Health Assistants (CHAs) to county-level Technical Working Groups (TWGs). This ensures meaningful engagement of community actors in various TB activities at the sub-national level.
- Ensure CHPs have access to and are trained in using data collection tools at the community level, such as e-CHIS, I-Monitor, TBU lite, and One-Impact
- Support the establishment of primary care networks in all the sub-counties in the 16 deep focus counties and the inclusion of TB data in eCHIS.
- Support the sensitization and enrollment of TB patients on the Social Health Insurance Fund (SHIF) in the 16 deep-focus counties
- Carry out supervision and follow-up of implementation sites to ensure that all project activities are conducted as planned and that project priorities are on track. This includes overseeing service delivery through eCHIS and TiBU-lite, as well as ensuring that community data quality is achieved.
- Establish mechanisms for identifying and communicating emerging issues and opportunities from field visits to project staff, county and national governments.
- Participate in research design, data collection, analysis, and report writing as required by the TBReSET project and the organization. This is done to strengthen CHP’s involvement in TB services.
- Work with relevant stakeholders to establish a performance monitoring system for tracking priority QI indicators. This system should demonstrate process and outcome improvements.
- Prepare and submit the monthly work plan and budget plan to the Health Systems Strengthening (HSS) Advisor for conducting program activities.
Professional requirements
- Minimum of a Bachelor’s degree in Public Health, Community Health, Sociology or any other relevant field. Master’s degree is an added advantage.
- Minimum of 10 years’ working experience, designing, managing, implementing, and overseeing community health systems strengthening initiatives with at least five (5) years at senior supervisory level with Ministry of Health and donor-funded programs including the US government PEPFAR programs
- Solid understanding Kenya’s devolved health systems both national and county systems
- Good understanding of Kenya’s community health and primary health care (PHC) agenda and the role of PHC in achieving universal health coverage
- Demonstrated analytical and problem-solving skills, capacity building skills, communication and interpersonal skills, and providing technical assistance
- Ability to cultivate, develop, and maintain good relationships with the county government and staff, colleagues and partners
- Experience in knowledge management, specifically in the area of public health/ healthcare.
- Good facilitation and writing skills
- Outstanding levels of integrity
Method of Application
Interested and qualified applicants are invited to email their application letter and detailed CV as one document with contact details to vacancies@chskenya.org clearly quoting the position you are applying, and reference number as Technical Officer Community Linkages: CHS/HR/TBReSET/TOCL/002/2024 by June 26, 2024.