Vacancies at Kenya Institute of Supplies Management

Executive Positions, Procurement, Supplies, KISM Jobs,

Director Capacity Development and Accreditation

Job Summary:

The Director, Capacity Development and Accreditation will be responsible for capacity development including continuous professional development, internship and industrial relations, and accreditation.

KEY DUTIES AND RESPONSIBILITIES
Accreditation of Institutions,

• Assessing qualifications of foreign persons;
• Developing evaluation tools for local and foreign supplies management programmes;
• Developing accreditation tools for supplies management programmes;
• Compiling all supplies management disciplines and their requirements;
• Developing the monitoring and evaluation framework for accreditation;
• Developing accreditation standards and manuals; and
• Developing policy guidelines for accreditation.

Continuous Professional Development (CPD)

• Developing continuing professional development programmes;
• Handling basic issues of CPD;
• Developing an annual calendar of activities for the CPD programme.
• Planning, arranging and coordinating all activities for continuing professional and training development.

Internship & Industrial Placement,

• Developing the curriculum for registration of supplies practitioners.
• Overseeing the development of tools necessary for conducting professional examinations for the purposes of registration;
• Overseeing development of the requirements for establishing the school of supplies management and the opportunities for learning, professional exposure and skills acquisition; and
• Developing tools for facilitating the internship programme.

PERSONS SPECIFICATIONS
For appointment to this grade, an officer must have: –

• Bachelor’s degree in any of the following disciplines: – Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Management, Procurement, Commerce (Supplies Management Option) Business Administration (Supplies Management option), Administration, Finance, Human Resource, Law or Social sciences or an equivalent qualification from a recognized institution.
• Master’s degree in any of the following disciplines: – Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Management, Procurement, Commerce (Supplies Management Option) Business Administration (Supplies Management option), Administration, Finance, Human Resource, Law or Social sciences or an equivalent qualification from a recognized institution.
• At least twelve (12) years relevant working experience, five (5) years of which must have been in a senior management role.
• Attended a leadership course lasting not less than four (4) weeks from a recognized institution.
• Registered by a relevant professional body/society.
• Proficiency in computer applications.
• In addition to the professional qualifications, successful candidate will be required to meet the expectations of Chapter 6 on Leadership and Integrity

SKILLS AND COMPETENCIES

• Leadership, integrity and people management skills
• Communication Skills
• Customer service focus
• Strategic level thinking
• Change and transformation capabilities
• Management skills
• Analytical and decision making
• Adaptability and flexibility
• Innovative and creative thinking 

Director, Standards, and Compliance

Job Summary:

The Director, Standards and Compliance will be responsible for standards and compliance in the Procurement Profession.

KEY DUTIES AND RESPONSIBILITIES

• Establishing and maintaining uniform norms and standards on the learning of supplies practitioners in Kenya;
• Developing core curricula for supplies practitioners;
• Developing guidelines for accreditation of institutions teaching or persons seeking registration;
• Determining and setting a framework for the professional practice of supplies practitioners;
• Developing the code of conduct for supplies practitioners in line with regional and international standards;
• Establishing and disseminating policies for professional conduct and ethics;
• Establishing policies and procedures to enlist cooperation and support for the prevention or alleviation of circumstances which may lead to impairment in students and practitioners;
• Establishing the minimum standards for Continuous Professional Development (CPD) Training;
• Reviewing policies and guidelines for the scope of practice, professional ethics and fitness to practice;
• Conduct research and benchmarks with relevant institutions regionally and internationally on what is prevailing in the market;
• Participate in drafting of legislation and policies affecting Supply Chain in the country;
• Ensure the implementation and adherence of practice guidelines;
• Participate in the development and review of the singular and joint inspection checklists for training institutions;
• Participate in the development of minimum requirements on infrastructure and personnel for training institutions;
• Prepare and submit reports to the relevant Council Committees;
• Take disciplinary action for any form of misconduct by supplies practitioners and accredited training institution;
• Regulate the conduct of supplies practitioners and accredited training institutions and take such disciplinary measures for any form of professional misconduct;
• Receipt and processing of complaints of professional misconduct, malpractice or breach of standards;
• Conduct investigations into complaints submitted;
• Forward files to Disciplinary Committee members and consultants for analysis, review and preparations of the report;
• Conduct hearings of complaints;
• Draft decisions of complaints and forwarding the same to the parties;
• Follow up on the Disciplinary Committee on recommendations to ensure full compliance;
• Receiving and processing appeals;
• Dissemination of information to relevant institutions, practitioners and the public;
• Conduct benchmarks with relevant institutions regionally and internationally on what is prevailing in the market;
• Investigate allegations of contravention of the Supplies Practitioners Management Act, 2007;
• Investigate allegations of contravention of the Code of Conduct & Ethics;
• Undertake investigations on complaints and suspicion of noncompliance;
• Liaise with the County Government and other relevant agencies with respect to compliance and enforcement;
• Initiate the development of guidelines and procedures for compliance; and
• Conduct inquiry on complaints with regard to any professional misconduct.

PERSONS SPECIFICATIONS
For appointment to this grade, an officer must have: –

• Bachelor’s degree in any of the following disciplines: – Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Management, Procurement, Commerce (Supplies Management Option) Business Administration (Supplies Management option), Administration, Finance, Human Resource, Law or Social sciences or an equivalent qualification from a recognized institution.
• Master’s degree in any of the following disciplines: – Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Management, Procurement, Commerce (Supplies Management Option) Business Administration (Supplies Management option), Administration, Finance, Human Resource, Law or Social sciences or an equivalent qualification from a recognized institution.
• At least twelve (12) years relevant working experience, five (5) years of which must have been in a senior management role.
• Attended a leadership course lasting not less than four (4) weeks from a recognized institution.
• Registered by a relevant professional body/society.
• Proficiency in computer applications.
• In addition to the professional qualifications, successful candidate will be required to meet the expectations of Chapter 6 on Leadership and Integrity

SKILLS AND COMPETENCIES

• Leadership, integrity and people management skills
• Communication Skills
• Customer service focus
• Strategic level thinking
• Change and transformation capabilities
• Management skills
• Analytical and decision making
• Adaptability and flexibility
• Innovative and creative thinking 

Deputy Director Supply Chain Management

Job Summary:

The Director, Supply Chain Management plans, coordinates, organizes, and oversees all activities involved in the identification, acquisition, production and distribution of the KISM’s goods and services.

KEY DUTIES AND RESPONSIBILITIES

• Overseeing the development, implementation and review of supply chain management policies, strategies and programmes;
• Overseeing the procurement of goods, services and works;
• Managing distribution of general supplies;
• Ensuring implementation of the Public Procurement and Asset Disposal act 2015 and government regulations relating to supply chain management activities;
• Facilitating the disposal of obsolete stores and equipment;
• Overseeing market surveys and research; and
• Ensuring submission of quarterly reports to the National Treasury and Public Procurement Regulatory Authority (PPRA).

PERSONS SPECIFICATIONS
For appointment to this grade, an officer must have: –

• Bachelor’s degree in any of the following disciplines: – Procurement and Supply Chain Management, Purchasing and Supplies Management, Supply Chain Management, Procurement and Contract Management, Logistics and Supply Chain Management, Procurement and Logistics Management or equivalent qualification from a recognized institution;
• Master’s degree in any of the following disciplines: – Logistics and Supply Chain Management, Business Administration (Purchasing and Supplies) or equivalent qualification from a recognized institution;
• CPSP-K or equivalent qualification from a recognized institution;
• Valid KISM Membership with a current practicing license;
• Proficiency in computer applications;
• Minimum of ten (10) years relevant work experience, five (4) of which should be at management level in a comparable organization;
• Management course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated professional competence and administrative capability as reflected in work performance and results; and
• In addition to the professional qualifications, successful candidate will be required to meet the expectations of Chapter 6 on Leadership and Integrity

SKILLS AND COMPETENCIES

• Leadership, integrity and people management skills
• Communication Skills
• Customer service focus
• Strategic level thinking
• Change and transformation capabilities
• Management skills
• Analytical and decision making
• Adaptability and flexibility
• Innovative and creative thinking 

Principal ICT Officer

Job Summary:

The Senior, Information Communication Technology Officer will be responsible for the management of information and telecommunications systems through development and maintenance of ICT systems to ensure that the Institute leverages in technology for efficient and effective delivery of services.

KEY DUTIES AND RESPONSIBILITIES

Duties and responsibilities at this level will entail: –

• Creating and updating procedures, methods and operations of computer‐ based information systems;
• Designing, implementing and maintaining institutional website and databases and recommend expansion of LAN/WAN information systems to improve the efficiency of the Institute’s operations;
• Conducting analysis related to the modification of existing computer‐ based information systems;
• Reviewing performance of existing systems and network infrastructure and advice management on capacity planning;
• Monitoring backup logs and resolve any failures associated with them to ensure that any new enhancement/changes to existing systems are fully tested before deployment;
• Providing guidance on acquisition of computer equipment and consumables;
• Undertaking periodic review of information technology security requirements including encrypting digital signatures, access controls, data integrity, authentication exchange, traffic padding, routing control and notarization; and
• Developing training materials, support guides, operating and user manuals.

Person Specifications

For appointment to this grade, an officer must have: –

• Bachelor degree in any of the following disciplines: – Computer Science, Information Science, Information Communication Technology, Business Management and Information Technology or equivalent qualification from a recognized institution;
• Master degree in any of the following disciplines: – Computer Science, Information Technology, Business Information Technology, Cyber Security or equivalent qualification from a recognized institution;
• Professional certificates in any of the following areas: – Microsoft Certified Systems Engineer (MCSE), Microsoft Certified IT Professional (MCITP) or Certified Network Associate/Network+ (CCNA/N+CISCO) or Certified Information Systems Auditor (CISA) or Certified Information Systems Manager (CISM);
• Minimum eight (8) years relevant work experience, three (3) of which should be at supervisory level in a comparable organization;
• Membership to a relevant professional body where applicable and in good standing;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Met the requirements of Chapter Six (6) of the Constitution; and
• Demonstrated merit and ability as reflected in work performance and results.

Qualified and interested persons may apply online indicating the job title and the reference number, addressing their application letter to:
The Chief Executive Officer
Kenya Institute of Supplies Management,
KISM Tower 12th Floor, Ngong Road
P. O Box 30400-00100, Nairobi
vacancies@kism.or.ke
Applicants MUST ATTACH SCANNED COPIES OF COVER LETTER, DETAILED CV, ACADEMIC CERTIFICATES, PROFESSION CERTIFICATES AND ANY OTHER RELEVANT DOCUMENTS/TESTIMONIALS. Applications MUST be submitted ONLINE via email to: vacancies@kism.or.ke so as to reach the Institute on or before 5PM on TUESDAY 14th NOVEMBER, 2023. All applicants MUST submit a filled KISM job application form. The form can be accessed through the link: https://forms.gle/mVqtvyeRoyMAkFhw6