Virtual Administrative Assistant – Office Management – $45,000 – $60,000/yr

Admin jobs, Remote jobs, Virtual Assistant Jobs,

About the role

Personify Health is seeking a Virtual Administrative Assistant – Office Management to support our growing remote operations. In this role, you will serve as the organizational backbone of our office management function, coordinating day-to-day administrative workflows, managing vendor relationships, and ensuring our virtual office runs efficiently. This is a fully remote position offering significant growth opportunity within a mission-driven health technology company.

What you’ll do

• Oversee day-to-day office management functions in a fully virtual environment, including supply procurement, vendor coordination, and facilities-related communications.
• Manage and maintain executive and departmental calendars, scheduling meetings, travel, and events across multiple time zones.
• Draft, proofread, and distribute internal and external communications, memos, and reports.
• Maintain organized digital filing systems, document repositories, and internal knowledge bases.
• Process and reconcile expense reports, invoices, and purchase orders in a timely manner.
• Coordinate onboarding logistics for new remote employees, including equipment requests and system access.
• Act as a point of contact for office management vendors, service providers, and facility-related inquiries.
• Support leadership with special projects, research tasks, and presentation preparation.
• Identify opportunities to improve administrative processes and implement solutions proactively.

What you’ll bring

• 3+ years of administrative assistant or office management experience, preferably in a remote or hybrid environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with project management and collaboration tools such as Asana, Trello, Slack, or similar platforms.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills with a professional and polished presence.
• Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality.
• Experience coordinating with vendors, managing purchase orders, or overseeing facilities logistics is a plus.
• Associate’s or bachelor’s degree in Business Administration, Office Management, or a related field preferred.

Pay & benefits

Annual salary: $45,000 – $60,000 depending on experience and qualifications. Benefits include fully remote work, flexible scheduling, comprehensive health and dental insurance, generous paid time off, 401(k) with company match, mental health support, and professional development opportunities from day one.

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