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Administrative Assistant CIMMYT
Overview
The Administrative Assistant will facilitate the efficient operation of the Dryland Crops Program by providing comprehensive administrative, logistical, and clerical support.
Duties and responsibilities
- Administrative Support: Assist in daily operations and project management.
- Meeting Coordination: Organize and schedule meetings, including reminders and technical support for both virtual and in-person formats.
- Document Management: Handle drafting, formatting, and proofreading of documents and correspondence.
- Logistics Support: Manage travel and accommodation arrangements for staff and visitors, including processing advances and claims.
- Procurement Assistance: Prepare purchase requests and liaise with procurement for timely delivery.
- Financial Record Keeping: Support budget preparation, track expenditures, and assist in financial reporting.
- Event Management: Coordinate logistics for workshops, seminars, and other events.
- Compliance and Protocol: Ensure adherence to organizational policies and local regulations. Support for Audits: Prepare materials for internal and external audits.
- Knowledge Management: Maintain and organize information within network folders.
- Program Manager Support: Assist with administrative tasks and review sub-awardee reports for compliance.
- Subgrant Management: Handle subgrant contract preparations and coordination.
- Reporting: Produce status reports and update project dashboards to identify and address bottlenecks.
- Upload project details on platforms such as Teamwork and selected project management platforms.
- Assist scientists with uploading content on various platforms.
- Conduct IT tool training sessions for staff.
Requirements
- Degree in IT, Business Administration, Communications, or a related field.
- At least 3 years of experience in an administrative role, preferably in an international or non-profit setting.
Research Assistant: Land Restoration and Agroforestry Scaling
Overview
The position aims to enable effective implementation of integrated restoration livelihood and carbon projects in Kenya. The job holder will support in undertaking action research, setting up demonstration, managing rural resource centers; training lead farmers on agroforestry and land management related topics; and supporting monitoring and evaluation activities in the area of operation (County in Kenya).
Duties and responsibilities
Extension Support:
- Provide technical trainings, field demonstrations/trials and other support to IPs and lead farmers on agroforestry and other land management practices
- Set up and or manage rural resource centers for supply of quality seedlings, demonstrations and information
- Provide technical trainings and other support to IPs and lead farmers on soil & water conservation and climate smart production practices and techniques.
Research support:
- Facilitate and support action research and co-learning activities (with IPs, lead farmers and other stakeholders)
- Collect, analyse and summarize research data, and assist / prepare, manuals, guidelines, training and workshop reports
- Contribute to writing of technical reports, scientific articles and case studies.
Monitoring, evaluation and learning:
- Support PMEL processes working, build the capacity of the implementing partners and lead farmers in tree tracking
- Support implementation of baseline, uptake surveys and impact assessment data collection and complementary qualitative follow-up assessments.
Programme management.
- Support production of project implementation plans and progress reports
- Support organization of workshops and field visits.
Requirements
- Diploma/BSc in Agriculture, Forestry, or any Natural Resources Management related discipline
- Three (3) years in similar position
- Ability to use computerized data collection tools
- Basic knowledge of MS Office: Excel, Word, PPT
- Good writing skills
- Experience in agricultural research and development is an advantage
- Driving license (motorbike).