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Administration jobs, Secretarial jobs, Procurement jobs, Supply Chain jobs

Administrative Assistant

Main Purpose of the Job- (Job Summary)
To assist the organization with clerical work and smooth running of day to day operations in order to achieve business objectives. 
Main Responsibilities 

  • Receiving Franking and dispatch of documents and and generating weekly progress reports on franking status.
  • Facilitating and coordinating documents submission to Ministry of Lands 
  • Facilitation of all kind of dispatch EMS Courier and postage 
  • Facilitating dispatch of  Internal and External Memo and Mail to intended designation
  • Facilitate renewal of license annually and statutory 
  • Maintain a proper record of franked documents and any other information related to the same
  • Assist in any other office support duties assigned by the senior authority
  • Identifying, implementing and benchmarking best practices.
  • Ensuring customer service to both internal and external client by ensuring proper allocation of resources and maintained of facilities.
  • Managing and Implementing change initiatives to achieve desired business plans and culture.

2   or 3 Key Deliverables (specific to this position)

  •     Related Local authorities
  • Service providers
  • CRITICAL SUCCESS FACTORS FOR THE JOB

Job Specifications    

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Key Drivers    Relevant Experience

Academic Qualifications

  • Bachelor’s degree in business related areas or equivalent.
  • Professional Qualifications
  • Diploma in Business Administration
  • At least 3 years of relevant experience

Key Job Skills (specific to the job)

  • Strategy implementation
  • Process management
  • Project management 

Insurance Skills (special Category)

  • Basic insurance

General Skills (Generic)

  • High level of integrit
  • Communication Skills
  • Interpersonal Skills
  • Customer Service
  • IT skill (fluency)

KCA Competencies/Behaviours

  • Integrity
  • Reliability
  • Transparency
  • Professionalism
  • Teamwork
  • Quality     
     

Purchasing and Supplies Officer

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Main Purpose of the Job- (Job Summary)

  • Ensuring all facilities of the company are functional by facilitating timely acquisition of Goods and Services within set standards and renewal of statutory permits to achieve business objectives. 

Main Responsibilities 

  • Sourcing quotations from service providers for Goods/Services and preparing analysis for onward transmission for decision making. 
  • Ensuring goods and services are ordered in time as per the TAT, received and dispatched to respective user Departments and Branches.
  • Ensuring smooth operations of all departments and branches in regards to Maintenance of office equipment’s and Machine. 
  • Managing, monitoring and reporting of SLAs to ensure performance and service delivery.
  • Preparing and managing the section budget including optimizing budget.
  • Maintaining records of all payments.
  • Coordinate application and obtaining fire permits and ensuring all compliance with local authorities.
  • Timely generation and processing of payments of all utilities and keeping clear records of the same.
  • Overseeing franking of documents and generating weekly progress reports on franking status.
  • Preparing and maintaining suppliers evaluation schedules and generating any other reports as required in the department.
  • Identifying, implementing and benchmarking best practices.
  • Ensuring customer service to both internal and external client by ensuring proper allocation of resources and maintained of facilities.
  • Managing and Implementing change initiatives to achieve desired business plans and culture.

CRITICAL SUCCESS FACTORS FOR THE JOB

Job Specifications    

​​​​​​​Academic Qualifications

  • Bachelor’s degree in business related areas or equivalent.
  • At least 3 years of relevant experience

Professional Qualifications

  • Diploma in Supply Chain Management

   Key Job Skills (specific to the job)

  • Strategy implementation
  • Procurement process management
  • Negotiation skills
  • Project management 

Insurance Skills (special Category)

  • Basic insurance

General Skills (Generic)

  • Communication Skills
  • Interpersonal Skills
  • Customer Service
  • IT skill (fluency)

KCA Competencies/Behaviours

  • Integrity
  • Reliability
  • Transparency
  • Professionalism
  • Teamwork
  • Quality    

Method of Application

Interested and qualified? Go to Kenindia Assurance Company Limited on www.kenindia.com to apply

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