Associate Administrative Officer Job at UNEP

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• Job Opening ID: 262924
• Job Network : Management and Administration
• Job Family : Administration
• Category and Level : Professional and Higher Categories, P-2
• Duty Station : PARIS
• Department/Office : United Nations Environment Programme
• Date Posted : Aug 25, 2025
• Deadline : Sep 8, 2025

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Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment. The overall objective of UNEP’s Climate Change Division is to deliver effective strategic guidance and high-impact action in support of the transition towards climate stability. Its work is guided by ambition, innovation, credible science, and alignment to global climate goals and needs of individual countries. The Climate Change Division works with Members States and Partners to accelerate and support a just transition by addressing climate change mitigation and adaptation through enhancing implementation capacity, provision of data information and knowledge, access to finance and technology, and building resilience. It promotes sustainable development and effective policies for climate stability; support action so that countries progress on decarbonization, dematerialization, and resilience pathways in line with their climate commitments, aspirations, and needs; and foster transparency in reporting.

The position is located in UNEP’s Climate Change Division at the Paris duty station. The overall purpose of the position is to provide the Climate Change Division Administrative Officer with data driven insights at the corporate level. The incumbent will act as focal point for all corporate accounts, providing key stakeholders with regular updates. This position will also fulfill the role of certifying officer. Under the direct supervision of the Climate Change Division Administrative Officer and the overall supervision of the Chief, Project Management and Administration Unit, the incumbent will be responsible for the following duties:

Responsibilities

• Assists the Financial Management Officer (FMO) in developing the unit’s work program and budget; analyses input and formulates resource allocations by work program, or business processes.
• Monitors budget/work program on a regular basis and reallocates resources as necessary.
• Supports the implementation of procedures and systems for implementing the appropriate financial database.
• Contributes to the development of budgetary guidelines for own unit.
• Collaborate with key stakeholders to understand requirements and provide data-driven insights for successful reporting.
• Collect, clean, and process data from various sources to ensure accuracy and reliability.
• Perform ad-hoc analysis and generate reports to support management decisions.
• Identify opportunities for process improvement and automation in data collection.
• Supervises support staff as required
• Performs other related administrative duties, as required (e.g., operational travel program, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software, and systems)
• Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.
• Performs other duties as required.

Competencies

PROFESSIONALISM: Knowledge and understanding of project cycle management; designs, solutions and approaches for climate change (non-land use) mitigation projects; and project resource mobilization. projects. Strong analytical skills with the ability to interpret complex data and generate actionable insights. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise, is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments, adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

• An advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting or related field is required. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of two (2) years of progressively responsible experience in administration, corporate finance, accounting and data analytics is required.
• Experience with data visualization tools such as Tableau, Power BI, or similar is required.
• Experience in fund authorization and certification, including verifying and approving the execution of allocated funds and ensuring compliance with established certification standards is required. Work experience in a UN system agency or similar international organization is desirable. One (1) year or more of experience in data analytics or related area is desirable (none if successful YPP or P-1 with a related degree).

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is desirable.
• NOTE: ‘Fluency’ equals a rating of ‘fluent’ in all four areas (speak, read, write and understand) and ‘Knowledge of’ equals a rating of ‘confident’ in two of the four areas.

Assessment

• Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

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