UN Jobs, United Nations Jobs, UNON Jobs,
- Job Opening ID: 247188
- Job Network : Management and Administration
- Job Family : Finance
- Category and Level : Professional and Higher Categories, P-3
- Duty Station : NAIROBI
- Department/Office : United Nations Office at Nairobi
- Date Posted : Nov 21, 2024
- Deadline : Dec 20, 2024
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Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org).
The Finance and Budget Officer position is located in the UNON Gigiri Master Plan project, Division of Administrative Services, UNON. Within delegated authority, the Finance and Budget Officer will be responsible for the following duties:
Responsibilities
1. Workplan and Reporting:
- Supports the preparation of the annual work plan and its revisions, taking into account recommendations and decisions of specialized intergovernmental bodies and programme budgets. • Monitors the implementation of the work programme ensuring that the project’s financial resources are utilized to implement project related activities in accordance with the Programme Budget and allotments issued.
- Provides support in relation to relevant intergovernmental and expert bodies reporting requirements and supports securing approval from the General Assembly.
- Supports reporting requirements to General Assembly and Member States, including but not limited to providing expenditure reports, budget implementation reports and financial statistics.
- Ensures legislative mandates are accurately translated into programme budgets.
- Works with project manager and senior programme management officer in development, monitoring and controlling project budget and cost plans.
2. Budget Preparation:
- Reviews and analyses cost estimates, cost plans and budget proposals, in terms of staff and non-staff requirements including programmatic aspects; ensure compliance with the Workplan and other legislative mandates.
- Reviews and analyses programme budget/financial implications as required.
- Elaborates on resource requirements for budget submissions.
- Provides support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.
- Regularly consults, liaises with UNON Budget and Financial Management Service (BFMS) on all Budget and Finance matters related to the GMP and programme delivery.
3. Budget and Finance Administration:
- Prepares allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
- Acts as Certifying Officer within delegated authority, ensures compliance with regulations and rules of the UN.
- Monitors budget implementation and recommends reallocation of funds as necessary.
- Monitors expenditures to ensure that they remain within authorized levels.
- Reviews requisitions generated by the system for goods and services to ensure (a) correct coding blocks and objects of expenditure have been charged, and (b)availability of funds.
- Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
- Assists in the preparation of budget performance submissions.
- Supports the assets accounting process, including the accurate compilation of UNON expenditure related to constructions, costing of assets under construction (AUC) and the settlement of AUCs into fixed asset accounts, and the closing of completed construction-related accounts
- Customizes Business Intelligence (BI) reports from Umoja to suit intended audience as necessary. Reviews and assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
- Assists in providing budget, finance and other substantive support to intergovernmental and expert bodies.
- Provides budget and finance input and statistical information for purposes of reporting.
4. General:
- Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
- Provides informal Budget and Finance and Umoja training to other staff
- Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
- Performs other related duties as assigned.
Competencies
PROFESSIONALISM: Knowledge of financial principles and practices. Ability to identify and resolve budgetary problems and identify sources for data collection. The ability to analyze and interpret data in support of decision- making and convey resulting information to management. Experience with UN Financial Rules and Regulations is desirable. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
- Advanced University degree (Master’s degree or equivalent) in Finance, Accounting or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree is required.
- Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Work Experience
- A minimum of five (5) years of progressively responsible experience in finance, budget, or related area is required.
- Experience in financial management related to capital planning or the implementation of design and construction projects is desirable.
- Experience in asset accounting is desirable.
- Experience in programme budget is desirable.
- Experience with the intergovernmental and expert bodies reporting requirements is desirable. Two (2) years or more of experience in data analytics or related area is desirable.
- Experience with UN Financial Rules and Regulations is desirable.
- Experience working in International Organizations is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is desirable.
- NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.
Assessment
- Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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