Current Opportunities at PATH

Data, Business Analysis and AI, Procurement, Store-keeping, Supply Chain, Finance, Accounting, Audit,

Director Finance and Operations

• The Director of Finance and Operations will support the country program with financial planning, management and efficient operations and administrative services. The DFO will ensure compliance with PATH’s policies, implementing efficient financial and operational business processes. Reporting to the Country Director and partnering with other regional and global teams, the DFO will be responsible for Finance and Accounting, facilities, procurement, fleet management, organizational effectiveness and policies review, compliance, risk management, asset management and facilities to ensure all the financial and operations systems meet the demands that a rapidly growing program operations places upon them. 

Key Responsibilities:

Leadership:

• Develop, coordinate, and implement plans for financial management, planning and analysis as well as operations and administration to ensure efficient, effective delivery of services and in support of compliant project activities.
• Lead assigned teams, mentor and develop employees, providing guidance as necessary.
• Ensure proper staffing and recruitment to enable timely delivery of services; facilitate and cascade goal setting and team assignments in support of country program operations and delivery of programmatic services.
• Provide customer service excellence and lead continuous process improvement for efficient and effective service delivery.

Financial Management:

• Accounting: Oversee accounting processes, including expenditures, payroll, tax compliance, travel and disbursements, ensuring timely delivery of service, compliance with PATH’s policies and local procedures.
• Reporting and External Relations: Collaborate with the Country leadership and project teams to develop and compile information for ad hoc and required reports for governments, donor and other stakeholders. Ensure accurate, complete, and timely reporting for financial performance and statutory purpose. Primary point of contact with banks; manage bank relationships to ensure efficient cost-effective delivery of service.
• Internal Controls, Audits & Tax Compliance: Oversee local procedures and internal control operations compliant with PATH policies. Oversee all audits, ensuring timely engagement of audit and tax services in partnership with relevant internal stakeholders.
• Contract and Sub-award Management: Ensure adequate sub-award processes, monitoring and management systems are in place and operating for timely issuance, reporting and oversight of sub-awards.

Financial Planning and Analysis:

• Annual and Project budgeting: Formulate budgets for the country program. Ensure Finance and PADM teams adhere to FP&A budgeting timelines and planning and budgeting for local projects and awards is accurate and complete, and all budgets are properly uploaded to Business World (BW).
• Lead the forecasting process and quarterly business review exercises. Periodically update financial forecasts, highlighting any key challenges or opportunities influencing performance to goals. Lead PADM teams in ensuring the regular update of all forecasts in BW. Obtaining necessary insights and providing narratives to the FP&A team.
• Ensure adequate budgetary controls and adherence to these controls to ensure that all spend/expenses are properly vetted and approved against the right charge codes. Provide monthly financial performance reports, advising and implementing corrective actions to ensure actuals results are in line with set targets.
• Support Finance Decision making: Support the FP&A team with finance decision support in the areas to drive optimization, efficiency and agility in our operations and acting as a strategic, trusted advisor to the Country Director.

Operations and Administration:

• Establish, monitor, and maintain operational activities and functions in accordance with PATH’s policies and compliance with donor requirements.
• Records Management
• Procurement:  Oversee PATH Kenya’s purchasing function, ensuring segregation of duty, adequate competition, and cost-effective vendor selections in support of country operations.
• Office Management: Support the management of PATH’s physical offices, assets, safety, and security at all PATH Kenya locations.
• Safety and Compliance: Implement and maintain processes to ensure a safe, healthy, and compliant working environment for all employees and visitors.
• Legal Affairs: Works closely with Legal Affair (LA) to ensure compliance with registrations, licensing, government statutory requirements. Works with LA to develop and execute agreements requiring LA’s review, such as teaming agreements, MOUs, and collaboration agreements.

Security and travel

• Reviewing and updating of the PATH Security Management Plans for the country regularly in accordance with the PATH schedule and adhered to by all staff.
• Assessing the transport requirements of the country program on a regular basis and ensuring appropriate solutions are implemented.
• Oversee the travel function of PATH Kenya

Required Skills:

• Education: BSC/BA in accounting, finance or relevant field; MSc/MA/MB&A or CPA qualification highly desired.
• Work Experience: 10+ years managing or leading financial and operation teams.
• Leadership: Proven leadership skills with an ability to provide guidance and support.
• Communication and Collaboration: Excellent communication and interpersonal abilities.  Ability to collaborate effectively with various teams and stakeholders.
• Organizational Skills: Excellent organizational and time management skills.
• Financial Acumen: In-depth knowledge of finance and accounting principles, solid knowledge of financial analysis and forecasting. An analytic mind with strategic ability.
• Communication: Excellent oral and written communication skills in Hindi and English.
• Ability to persuade and influence different types of audiences (single contributor, middle management, and executive leadership).
• Software Proficiency: Strong proficiency in MS Outlook, Word, Excel, and advanced ERP accounting systems. Knowledge of Unit4 Business World and Salesforce a plus.
• NGO Experience: Prior experience in an NGO or similar environment is advantageous.
• Donor Knowledge: Familiarity with international donor project management and compliance is a plus.

Leadership competencies

• Decision Quality: Making good and timely decisions.
• Resourcefulness: Securing and deploying resources effectively and efficiently.
• Plans & Aligns (Prioritization): Planning and prioritizing work to meet commitments aligned with organizational needs.
• Drives Results: Consistently achieving results, even under tough circumstances.
• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Situational Adaptability (Agile and flexible): Adapting approach in real-time to match the shifting demands of different situations.
• Courage: Stepping up to address difficult issues, saying what needs to be said even when it is not popular.

IT Officer

• PATH seeks to recruit an IT Officer who will be responsible for providing effective and efficient technical and administrative support to enable the smooth functioning of PATH Western Kenya. The IT Officer will work with the larger International IT team in driving the use of technology in the organization, helping implement IT standards and policies, and providing technical support and solutions to meet the needs of the organization. The role will support the network infrastructure, end user support, management of software applications, hardware equipment among other routine IT tasks. The incumbent will be reporting to the Lead Regional Systems Administrator and to be based in Kisumu, Kenya.

Specific Duties and Responsibilities

Technical Support

• Provide first level support for day-to-day region ICT needs, monitor ICT Systems and troubleshooting and Management of ICT Services.
• Ensure compliance with ICT policy in the Office as well as use of PATH’s Standardized hardware and software.
• Assist in design, administration and support of networking infrastructure, Server administration and endpoint device setup and management in consultation with the Lead Regional System Administrator (RSA).
• Assist in Change management processes.
• Assist in planning and execution of upgrades as well as participate in scheduled off-hours service outages and upgrades.
• Assist in documenting system operations processes and procedures including installation and testing of network upgrades, failover, and configuration.
• Assist in enforcing operational network security guidelines and procedures as well as carrying out periodic IT audits under the advisory of the RSA.
• Perform new user orientation for PATH Systems, Software, hardware, and IT Processes where applicable and refresher training for existing users when necessary.
• Actively provide cybersecurity awareness for the users.

Asset management

• Assist in maintaining ICT inventory log of all hardware and tracking hardware needs projections for planning purposes.
• Ensure users are fully signed out of all equipment received and returned.

Other Duties

• Maintain day to day system operations and other functions as assigned by the Site Administrator.

Required Experience

• Bachelor’s Degree in IT/Computer Science or any related field.
• CompTIA A+, N+, or CCNA certification an added advantage.
• At least 2 years of work experience in Information Systems implementation and network infrastructure support and maintenance.
• End user support experience including hardware and software experience setup, installation, and troubleshooting.
• Demonstrated working knowledge of Microsoft PC operating systems, Office 365, Windows Server Administration, and networking technologies, such as VPN, firewalls, and various LAN technologies.
• Working knowledge of Meraki Cloud required.
• Hardware and Software troubleshooting skills.
• Good communication skills.
• Ability to multi-task.
• Flexibility with working hours.
• Team player.
• Ability to work under minimum supervision.
• Candidates must have legal authorization to work in Kenya.

Francophone Control Tower Analyst – VAN

• PATH, on behalf of the Coalition Secretariat, is seeking a Francophone Control Tower Analyst to support the Global Family Planning Visibility & Analytics Network (VAN). The VAN is governed by a Steering Committee of supply chain professionals. The VAN supports cost-effective delivery of family planning products to developing countries by allowing supply chain professionals to make coordinated supply and planning decisions based on shared visibility into a common set of data. The Analyst will work with other VAN Control Tower Members to ensure that all required inventory and supply plan data is uploaded on-time, is complete, and meets defined quality standards, so as to be reliable for decision-making.
• As a key person analyzing country stock level and shipment data, this position is a critical member of the team that drives the development and roll-out of the VAN. This position will get to see first-hand how an active supply chain Control Tower works across organizations to balance supply and demand for family planning products and to facilitate more timely supply chain responses. It is an exciting role for someone looking to work directly with key supply chain actors and who is interested in providing technical assistance and training in health system strengthening to countries. The Analyst will also develop a strong professional network of key partners in the reproductive health field. The Analyst will be assigned a portfolio of VAN member countries to support
• This position may engage in regional and international travel, including to developing countries, estimated at 15%. Given the current coronavirus global pandemic, the timing and percentage of travel may vary.

Responsibilities

Support country health system strengthening through training, and the review, validation, and management of data

• Execute training of assigned country users and other country stakeholders on supply chain data management principles related to VAN processes and the VAN platform.
• Act as main point of contact between VAN and country data providers for the collection, review, and validation of national inventory and supply plan data for a portfolio of countries.
• Work with country data providers to ensure that inventory and supply plan data is submitted on time and is complete.
• Ensure that supply plans, inventory, and order/shipment data as presented in the VAN are in alignment with one another for a portfolio of countries.
• Create data validation tickets and work to resolve data validation issues for a portfolio of countries using the VAN ticketing system when possible, or directly with country data providers.

Resolve family planning supply imbalances in collaboration with country stakeholders and the global RH community

• Collaborate with assigned in-country data providers to review supply exceptions flagged by the system and to determine the appropriate action to request of donors/procurers to avoid stockouts, shortages, and overstocks for at least the next 12 months.
• Work with the Control Tower Planning Manager to execute more in-depth analysis of country data for the Consensus Planning Group (CPG). The CPG is a cross-organizational group of donors, procurers, and technical assistance partners working together to avoid/mitigate family planning stock imbalances.
• Present country-specific issues to donors/procurer members of the CPG and make clear recommendations for action.

Contribute to process improvement efforts of the VAN

• Support continuous process improvement efforts through active participation in VAN taskforces and workstreams.   
• Provide input to the development of analytics dashboards to be leveraged by the Control Tower Planning Manager, other Control Tower Members, as well as by international, multi-donor working groups. 
• Support ad hoc translation to help bridge understanding between the Francophone and Anglophone communities.

Required Skills and Experience

• Bachelor’s degree required, preferably in public health, statistics, or related area.
• At least one year of experience in data analysis, forecasting and/or supply planning for pharmaceuticals, preferably family planning.
• Minimum of two years in pharmaceutical supply chain management
• Strong interpersonal skills and proven experience managing relationships with global and country-level stakeholders including demonstrated ability to collaborate and partner with ministry of health and other key government stakeholders
• Experience working in a cross-cultural environment
• Advanced analytical skills and ability to present data and analysis in easily understood infographics and data visualizations
• Strong MS Office skills
• Experience working with global donors/procurers and demonstrated understanding of their procurement practices, specifically UNFPA and USAID
• Experience working with and knowledge of family planning products or acceptable equivalent
• Excellent oral and written communication ability; able to communicate and document complex processes in a clear and concise manner
• Demonstrated ability to work effectively as part of a team, preferably with remote team members
• Proven ability to operate in ambiguous environments and work through complex problems
• Fluency in French and English, with a willingness to support ad hoc translation needs

Preferred Skills

• Experience working with countries in Africa and Asia
• Experience in software training and/or digital change management is an asset

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