Current Opportunities at U.S. Embassy to Kenya

Communication Jobs, Office Management Jobs, Jobs in Kenya, Embassy Jobs,

Newsletter Editor (CLO Communications Assistant) (USEFMs Only)

Duties

Basic Function of Position

• Works under the supervision and direction of the Community Liaison Office (CLO) Coordinator; the CLO Communications Assistant has no supervisory responsibilities. The CLO Communications Assistant is responsible for producing a weekly newsletter “The Roar” and managing website and social media content to promote Mission events and community wellbeing. Develops editorial calendar, organizes online content, and improves communication by maintaining mission-wide events calendar. Provides community members most current information available regarding life, activities, and events in Nairobi. Assists the CLO in the development, execution, and management of post programs to foster and maintain high morale of community members. Requires Public Trust Clearance.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Minimum of 2 years of work experience in education, administration, public relations, media/communication, marketing or public/community outreach is required.

JOB KNOWLEDGE: 

Pre-hire (Operational):

• Must understand and know how to design and update online media platforms including Face Book and web pages. Must be familiar with the general culture of the country, have information on interesting places in order to plan trips for the American community at the Mission. Have knowledge of civic and educational activities available.

Post-hire (Organizational):

• Ability to identify, assess and conceptualize how best to use the full range of information the Embassy Community needs or wants to move morale and the community in positive way. Must have good knowledge of Department of State and Mission Nairobi activities and electronic communication delivery systems.

Education Requirements:

• Completion of Secondary School is required.

Evaluations:

• LANGUAGE:  Level IV (Fluent) speaking /writing/reading in English is required.

PRE-HIRE SKILLS AND ABILITIES:

• Ability to write clearly and effectively engaging, factual and informative articles.
• Ability to identify, assess and conceptualize how best to use the full range of information the Embassy Community needs or wants to move morale and the community in positive way.
• Must have excellent customer relations, interpersonal and cross-cultural communication skills. Must have excellent written editorial and oral communication; ability to be resourceful and creative with digital marketing and engage in online forums. Keyboard skills with accuracy required.
• Must be able to self-manage schedule. On the job training to gain familiarity with Sales Force, Adobe InDesign, Canva, Foreign Affairs Network (FAN) and other relevant online courses.
• Knowledge of desktop publishing, Microsoft suite, databases, digital editing and social media platforms are required.

Post-hire Skills and Abilities

• On the job training to gain familiarity with the full range of Department of State and Mission Nairobi activities and electronic communication delivery systems.

Qualifications:

• All applicants under consideration will be required to pass security certifications.

Equal Employment Opportunity (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Deadline:07/01/2024

Office Management Assistant (Current Employees of the Mission-All Agencies)

Duties

• The incumbent performs clerical and administrative duties as the Office Management Assistant (OMA) for the Regional Security Office (RSO) pertaining to a multitude of RSO administrative items, both classified and unclassified. The incumbent will need to work independently and possess strong communication skills as the incumbent will be in contact with many diverse individuals on a daily basis. Incumbent will require unescorted access to the Control Access Area (CAA) and a Secret security clearance for most posts, although a Top Secret clearance may be required in certain instances where Post requires it. Position is Part time, 20 hours per week.

Qualifications and Evaluations

Requirements:

Experience: 

• Two years of administrative experience which would include some of the following types of administrative duties:  filing, scanning, scheduling appointments/meetings, maintaining calendars, ordering office supplies, making travel arrangements and receiving telephone calls.

Education Requirements:

• Completion of high school is required.

Evaluations:

LANGUAGE PROFICIENCY: 

• English (Fluent) Reading/Writing/Speaking is required. (This may be tested). 
• EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass security certifications.

Benefits:

Agency Benefits:

• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights *

CANDIDATES WITH VETERAN PREFERENCE WHO WISH TO INVOKE PREFERENCE MUST INFORM HR OF THIS INTENTION IN WRITING

• IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 
• This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

FURTHER, THE FOLLOWING APPLY TO EFMs, USEFMs, and AEFMs ONLY:

• Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible to apply.
• Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.
• The following may also be considered when determining successful candidacy: nepotism, conflicts of interest, budget, etc.

Deadline:06/30/2024

Supervisory Administrative Assistant (CDC) – In-house Applicants Only

Duties

• The job holder supervises a team of Administrative Assistants and is responsible for the daily management, administrative tasks, and coordination of programs to support a diverse range of agency-funded activities executed by programs within CDC Kenya. The incumbent leads a team of administrative professionals to complete this work. The role encompasses duties related to travel, administrative personnel duties, oversight of all TDYs, and logistics processes. Additionally, the job holder actively contributes to the planning and coordination of operational activities that underpin the CDC Kenya cost share budget. Serving as a vital link, the incumbent acts as a liaison between the Country Director, Deputy Country Director, and other Program Directors at CDC, facilitating seamless coordination of agency activities including engagements with the Ministry of Health, County Governments, and multi-lateral partners. The position will report to the CDC Kenya Deputy Country Director – GS 15 USDH 96-CD1183.

Qualifications and Evaluations

Requirements:

EXPERIENCE: 

• Five years of progressively responsible administrative management experience in a public health or international development program that includes administrative management of acquisitions, grants, contracts or cooperative agreement documentation and reporting, files management and exposure to external clients is required.
• One year of supervisory experience of administrative staff is required.

JOB KNOWLEDGE:  

• A detailed knowledge of overall management principles, guidelines and procedures related to public health and administrative operations, is required. The job holder must also have a detailed knowledge of the host country operational environment, including a good understanding of host government laws and regulations regarding public health-related implementing agreements. Advanced knowledge of other administrative procedures, regulations, and requirements is required.

Education Requirements:

• Bachelor’s degree or host country equivalent in public administration, business administration, finance, public health or international development is required.

Evaluations:

LANGUAGE:  

• English: Level 4 – Fluent; speaking/reading/writing, may include the ability to translate
• Kiswahili: Level 3 – Good working knowledge; speaking, reading & writing

SKILLS AND ABILITIES: 

• Expert oral and written communication skills are required to develop and maintain effective, sustainable working relationships with national and international working partners. Strong leadership skills are required to lead results-driven project teams and workgroups. The ability to think critically, analyze, understand, and discuss new program design, management, and implementation approaches is required. This includes the development of evaluation designs, use of reliable and valid instruments, and methods for data collection, analysis and reports. Intermediate user level of Microsoft Office applications including Microsoft Word, Excel, PowerPoint, Outlook, OneDrive, Teams. Keyboarding skills that include accuracy.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.