Latest Careers Opportunites at Habitat for Humanity International

Engineering jobs, Building and Construction jobs, Project Management jobs, Procurement jobs, Supply Chain jobs, Finance jobs, Accounting jobs, Research jobs, Monitoring and Evaluation jobs, Development Studies jobs

Basic Services Manager

JOB PURPOSE

• Reporting to the Programs Director, Basic Services Manager is responsible for leading the design, implementation and monitoring of interventions on WASH, waste management and energy related to household use in Kenya. The purpose of the position is to support the improvement of access to sustainable WASH, waste management and energy services and over all wellbeing of communities. In carrying out the work, this basic services professional interacts with other subject matter specialist at the national office, staff in the field offices and partner organizations

KEY RESPONSIBILITIES

• Line Manage the Basic Services Team and new and better ways to assist and managed all the phases of the Basic Services activities including but not limited to; beneficiary selection, project planning, field assistant, project implementation and evaluation.
• Lead the team in the development of the business on basic services (WASH, waste management and energy).
• Conduct technical assessments and data analysis of WASH services.
• Plan and organize capacity building programs for community water management, water quality surveillance and response planning, sanitation and hygiene promotion.
• Support the design and implementation of basic services (WASH, waste management and energy) infrastructure related activities within Kenya.
• Ensure efficiency and delivery om innovative WASH solutions to accelerate trend of access with analysis of potential and sector environment.
• Develop Bill of Quantities, and tender documents when necessary.
• Prepare and launch tender bidding procedure for contractor(s) when necessary.
• Supervise the engineering works related to WASH projects in the region.
• Inspect and certify all WASH, waste management and energy infrastructure before contractors are paid, when necessary.
• Provide technical expertise related to the planned WASH infrastructure works carried out by projects.
• Ensure that expenditures and budgets are well-monitored and activities are implemented and completed within budget and on schedule.
• Ensure that all basic services infrastructure is within the acceptable sector and country standards.
• Ensure critical gaps in information, knowledge and understanding relating to water supply, water safety, water resource management and sanitation and hygiene promotion are recognized and addressed by stakeholders in the HFHK’s programs.
• Draw a capacity building plan and build capacity of HFHK staff on basic services projects.
• Develop technical resources (e.g. strategic framework, standard operating procedures, manuals) to guide basic services Infrastructure interventions, drawing from international best practices, along with field specific observations.
• Develop clear infrastructure monitoring tools (e.g. checklists).
• Participate and represent HHFK in national cluster meetings related to basic services and work closely with all stakeholders
• Liaise and collaborate with relevant local authorities and other key stakeholders
• Coordinate closely his or her activities with Program Manager to ensure proper planning, organizing, facilitating and monitoring of projects at the field offices
• Support Monitoring, Evaluation, Accountability and Learning (MEAL) team to conduct project monitoring and evaluation of basic services projects.
• Support the resource development team in resource mobilization.
• Document and manage the resources generated from basic services projects monitoring and evaluation for improving future program quality.
• Ensure proper filing of documents; ensure that projects target beneficiaries most in need and explore and asses new and better ways to assist
• Support National offices to write basic services reports and submit to the donors.

KEY PERFORMANCE MEASURES / INDICATORS

• Enhanced funding and portfolio of projects for Basic Services
• Increased target reach of basic services
• Deepened engagement with external stakeholders groups
• High team capacity and performance on basic services
• Compliance and adherence to available SOP’s and Guidelines
• Quality project and technical reports

QUALIFICATIONS

• Bachelor’s degree in civil, Mechanical engineering or Geological Engineering. Master’s Degree preferred. Candidates with a background in business administration with equivalent WASH experience in the field may also apply.
• Clear understanding of WASH-waste management-energy nexus.
• Strong project management background with the ability to implement projects within budget and time frame.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Ability to think strategically to place WASH beyond “business as usual”; resourceful and creative.
• A high level of diplomacy and networking skills; cross-cultural sensitivity.
• Excellent written and verbal communication skills.
• Good organizational skills including accuracy, consistency, and attention to detail.
• Ability to work under minimal or no supervision, while also able to be a team player and ready to work in a team building environment
• Adult training skills, as well as capacity building, facilitation and presentation skills.
• Report and grant writing skills.

EXPERIENCE

• Minimum 6 years’ experience in basic services infrastructure projects (tender procedure, design, planning, implementation, budgeting, reporting, evaluation, and monitoring) and good understanding of current WASH sector trends and indicators.
• Clearly understand development and disaster WASH contexts and must have some years of experience working in both contexts.
• Experience working with multiple donors and understand donor requirements and how to meet them

Social Housing Manager

JOB PURPOSE

• Reporting to the Programs Director, the Social Housing Manager will provide overall leadership and management of HFHK’s Social Housing projects through the implementation and maintenance of best practice methodologies, systems, procedures, and policies thus ensuring the projects are executed within budget, they meet the required quality standards and are also delivered on time. S/he administers complex and technical, financial, statistical, analytical work of housing programs and provides budget preparation, forecasting, funding and direction. The Social Housing Manager also oversees contract compliance, database and file maintenance, repair and maintenance projects at the homes, and other logistics coordination for the Housing Program. The Social Housing Manager will build capacity and best practices across all housing programs. S/he will assist communities and stakeholders on exploration of emerging technological opportunities related to green construction ideals that can be supported by public and/or private sector community leaders as important investments for current and future generations.

KEY RESPONSIBILITIES
LEADERSHIP AND MANAGEMENT

• Provide strategic and operational leadership and management to Social Housing
• Ensure alignment between Social Housing projects and the strategic objectives of HFHK
• Provide overall leadership and management to both internal and external professional technical teams and social facilitators involved in Social Housing related projects / programmes under HFHK
• Enhance and maintain employee motivation and cultivate a culture of performance management
• Ensure the efficient and effective professional functioning of the Social Housing programme division
• Ensure the development, implementation, maintenance and regular updating of all the relevant related tools, systems, processes, procedures and techniques of the construction unit in line with best practice and statutory/regulatory requirements
• Oversee and direct construction, infrastructure, and related projects on Social Housing from conception to completion

SCOPING, PLANNING, DESIGNING, AND CLOSING OF PROJECTS

• Lead and manage the total life cycle of Social Housing projects from conceptualisation to completion/closure – within budget, the requisite quality standards and on time
• Ensure that the entire life cycle of Social Housing Projects are captured using relevant software, systems, and tools in line with best practice
• Ensure effective management and documentation of Social Housing project scope and escalation management
• Lead in managing compliance with company rules and policies in the planning, designing, and execution of Sosial Housing projects
• Identify, monitor, and control scope changes and prepare relevant documentation to support such change
• Manage, measure, and monitor the performance of various external project stakeholders such as professionals, contractors, suppliers, etc in line with the requisite quality and service standards, protocols and service level agreements
• Ensure that the construction standards, regulations, legislative and statutory requirements of Social Housing projects are consistently met throughout the entire life cycle of construction projects
• Ensure project and programme planning and preparation to make projects to be bankable and implementation ready.
• Coordinate short to long term project pipeline planning and updating

BUDGETING AND COSTING, QUALITY ASSURANCE, COMPLIANCE, AND RISK MITIGATION

• Ensure that all Social Housing projects are managed from conception to completion within budget and on time
• Ensure construction within the Social Housing projects are properly costed and budgeted based on project pipeline plan.
• Develop, monitor and ensure strict adherence to project budgets
• Play a leading role in the procurement/adjudication/selection of construction-related service providers, as well as legal contract management
• Ensure that all service providers – contractors, suppliers, etc. submit accurate and correct invoices and ensure that they are accompanied by the relevant evidential documentation such as:
• Engineers inspection certificates
• Material compliance certificates
• Laboratory test results
• Shop drawings, designs, and calculation
• Ensure the development, implementation, management, maintenance, and updating of credible and bankable project pipeline and adherence to quality assurance systems, policies, and standard operating procedures (SOP) in line with relevant statutory, legislative requirements and best practices to ensure that HFHK upholds and maintains the highest levels of quality assurance
• Ensure that all HFHK Social Housing projects are compliant with all the relevant statutory, legislative and best practice requirements
• As part of good project good practice, ensure that other quality assurance measures such as regular project meetings and site technical meetings are regularly convened and documented
• Develop, implement, maintain and update risk management and mitigation strategy and plan to ensure successful implementation of the social housing projects
• Ensure that stakeholders such as suppliers and contractors adhere to contractual obligations
• Oversee all onsite and offsite constructions to monitor compliance with building and safety regulations

STAKEHOLDER RELATIONSHIP

• Establish and maintain good and amicable relations with all stakeholders at all times
• Ensure that the person(s) responsible for stakeholder relations in the unit develops and maintains stakeholder strategy, plan and mapping which identifies all the relevant stakeholders and their respective “stake” or roles/responsibilities concerning the construction projects
• Ensure that a stakeholder communications strategy and plan is developed and maintained for project (s) by the relevant person(s) in the unit
• Liaise with person(s) responsible for Social Facilitation to ensure that there is an effective social facilitation implementation plan if and when relevant for project(s)
• Ensure projects are implemented as per the agreement with donors/funders, clients and approvals by the board – and also in line with signed agreements/contracts

HOUSING COOPERATIVES

• Align public and private resources to significantly increase the supply of social housing
• Work with developers and other stakeholders to pursue development opportunities and strive to achieve successful developments that meet 21st century standards and the ideals of the community
• Work closely and collaborate with the counties, housing developers, non-profit organizations, and local institutions to implement major portions of the County’s Housing Action Plan
• Organize, convene, and facilitate meetings, trainings, workshops, information sessions, and orientations, both virtually and in-person, as needed.
• Conduct research and gather/analyse data that supports milestones, outcomes and program reporting on social
• Work with Community Based Organizations and the local industry to effectively execute on social housing and community development opportunities
• Build and maintain mutually trusting relationships with and among partners including community organizations, businesses, government officials, anchor institutions, consultants, and contractors.
• Serve as member of external partner working committees across housing development areas from national to county level
• Constantly examine local real estate market conditions. Identify development challenges and responses to overcome challenges
• Promote the use of social housing incentives to overcome development challenges
• Influence prospective developers to invest in social housing and mixed-use development opportunities in Kenya

KEY PERFORMANCE MEASURES / INDICATORS

• Alignment between social housing projects and the strategic objectives of HFHK
• Employees are motivated and cultivate a culture of performance management
• Construction projects are compliant with all the relevant standards, regulations, statutory, legislative and best practice requirements
• Social housing projects are properly costed and implemented as per the agreement with donors

QUALIFICATIONS
Bachelor’s degree in a relevant field from any of the following recognized built environment qualifications:

• Construction Management/Building Science
• Quantity and Land Survey
• Town Planning
• Architectural sciences
• Civil Engineering
• Masters Degree is preferred
• Formal project management qualification and registration with the relevant professional entity, would be a distinct added advantage

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Good communication skills – including written and spoken presentation
• Analytical
• Problem-solving
• Report writing
• Quantitative presentation and reporting
• Co-ordination skills
• Negotiation and conflict management skills.
• Ability to work in a high-pressure environment
• Deadline-driven
• Ability to pay attention to detail
• High levels of emotional intelligence
• Honesty
• High analytical ability
• Team player.

EXPERIENCE

• A minimum of 8 years’ experience in the social housing space
• Relevant and demonstrable project management, managerial and leadership experience in the construction and or property development industry
• Experience in leading and managing social housing projects throughout their entire project life-cycle
• Demonstrable experience in managing and leading a team of technical staff
• Experience in managing multi-year projects
• Implementing and managing quality assurance systems, procedures and policies based on best practice and applicable legislation
• Demonstrable knowledge of the relevant construction/building related legislation
• Understanding of the human settlements/housing challenges, policy, legislation in Kenya
• Computer literacy in Construction Computer Software, Blender (3D Modelling Software), AutoCad

Policy and Advocacy Manager

JOB PURPOSE

• Reporting to the Programs Director, the Policy and Advocacy Manager will support the development and delivery of an ambitious advocacy strategy in line with the vision, mission and objectives of HFHK. The Manager will support the implementation and shaping of advocacy across strategic priorities of the organization. S/he will represent the organisation in national conference as a way to position the organisation work through networking and collaboration. This Job Holder also ensures quality control and compliance with advocacy requirements. This manager is a key contributor to networking, positioning and partnership building for HFHK by attending national events, conferences, and coalitions.
• S/he also contributes to national strategy development and implementation.

KEY RESPONSIBILITIES
POLICY ANALYSIS

• Analyse policies, strategies, regulations and institutions on adequate and affordable housing and recommend actions to promote adequate and affordable housing
• Analyse key international political and policy trends in areas related to HFHK’s work, with a specific focus on access to adequate and affordable housing
• Support with policy analysis at country level. Offer guidance; help locate expert advice (internal or external); assist in the collection of best practices and the promotion of successes.
• Leads the planning of research activities, based policy needs and executes research tasks as determined in collaboration with other subject matter experts
• Ensure policy compliance of national advocacy programs, ensure quality management of national advocacy programs, and validate GMT reports.
• Liaise and coordinate with other subject matter experts in the organization and within the Habitat network to ensure policy and advocacy are mainstreamed across Habitat programs.
• Supports subject matters experts and project leads in power and access mapping (general housing and campaign-specific planning), mobilizes own network for getting opportunities for introductions with decision makers and provides input for preparation of meetings, participates as necessary
• Monitors trends and changes in housing policy and proposals of different stakeholders to ensure appropriate and timely reactions; contributes to creation of policy on HHFK’s reactive advocacy engagement as well as corpus of basic statements and opinions on key issues

ADVOCACY ACTIONS

• Deliver clear advocacy strategies to influence decision-makers, the media, wider civil society and policy makers
• Work with HFHK’s advocacy Teams to identify key advocacy opportunities, co-ordinate activities and to maximise positive impact.
• Provide overall leadership, vision, strategic direction and management of advocacy and ensure that advocacy is an integral part of HFHK’s Theory of Change and Business Plan
• Contributes to development of proactive advocacy campaigns (research and knowledge generation and dissemination; development of advocacy proposal; networking and lobbying plan); explores funding options and contributes to creation of grant proposals as necessary
• Develop and update HFHK’s advocacy strategy, budget and implementation plan
• Contribute to HFHKs advocacy initiatives and campaigns outside in Kenya.
• Lead efforts related to capacity building of field advocacy staff and local partners as well as increased awareness and knowledge of other staff on advocacy issues
• Review and contribute to major grant proposals to ensure funding for advocacy initiatives
• Provide strategic guidance and advice to the advocacy team, by conceptualising new campaigns initiatives
• Ensure advocacy coherence with global the level and reinforce strong and effective synergies between programmes and advocacy to maximise HFHK’s impact, especially ensuring evidence and best practice inform advocacy
• Lead on the development of relevant and realistic advocacy and related communications plans and coordinate their effective implementation

COLLABORATIONS

• Convene and facilitate stakeholder meetings and support key events, with a particular focus on engaging and collaborating with local partners
• Support strategic relationships among relevant networks, decision makers, experts, allies, partners, and other stakeholders
• Lead in the development of relationships and partnerships and represent the organization in key networks, ensuring that participation reflects the perspective of our field experience and key policy priorities
• Engage at high levels of government (national, county and local) and with other sector stakeholders on HFHK advocacy issues
• Make presentations and advocate for HFHK in parliamentary committees and other public platforms
• Build strong relationships with different organizations and civil society organisations on specific policy and advocacy initiatives
• Contribute to further developing the organisation’s stakeholder engagement approach, including curation of management tools
• Position HFHK as the leading organisation on social housing, aiming to achieve Sustainable
• Development Goals at the core of the advocacy work
• Develop and sustain strategic advocacy partnerships at the national level and maintain a database of advocacy experts contacts and possible alliances.
• Represent the HFHK at national level conferences and workshops as a speaker and expert.
• Contribute to design, planning and partnership coordination of Habitat-led events, workshops, and conferences.
• Contribute to advocacy and fund-raising efforts towards the Kenya
• Contribute to organizational communications regarding advocacy on a regular basis

PUBLICATIONS

• Work with other subject matter experts to coordinate external messaging on policy and advocacy to ensure consistency in HFHK’s communications and to maximise reach and impact
• Work with communications team to develop and contribute to press releases, media statements and reactive quotes, signing off content as appropriate
• Prepare information resources and briefing material on key policy issues e.g., reports and briefings for decision-makers, material for World Vision Ireland’s website, briefing documents for SMT
• Identify, develop and oversee operational and analytical research
• Work collaboratively with different team to prepare HFHK’s knowledge products on advocacy and present, circulate or disseminate the same across various networks and channels
• Coordinate the publication and dissemination of results and ensure that research informs advocacy
• Write and publish opinion pieces on HFHK Advocacy position and develop knowledge materials for influencing.
• Coordinate the production of high-quality policy briefing papers, statements, external communications products and case studies to influence target audiences
• Develop briefing notes and position papers as requested for both internal and external use on key policy issues, and coordinate research initiatives as required
• Ensures HFHK generated knowledge is appropriately packaged, disseminated and covered in communication activities
• Work with the communication team to develop evidence-based documents for media work
• Drives knowledge and regularly updates on advocacy issues through consulting relevant literature and networks

KEY PERFORMANCE MEASURES / INDICATORS

• Clear policy roadmap and advocacy strategies
• Evidence and best practice informing advocacy
• HFHK’s impact maximised through influence
• String relationships with stakeholders
• HFHK positioned as the leading organisation on social housing

QUALIFICATIONS

• Minimum of Bachelors Degree in Public Policy, law, international development, communications or other related courses
• Masters degree is highly preferred
• Additional education or certifications related to Policy and Advocacy

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Knowledge of Kenya’s policy-making and decision-making processes
• Skilled and strategic advocate and a confident communicator who can engage persuasively with a variety of audiences
• A strong networker and collaborator, ideally with a personal profile in the area
• Good understanding of campaigning, use of narratives and communications
• Ability to get guidance and work with others and deliver results through teams
• Working knowledge of national and international government structures and multi-lateral institutions.
• Strategic, analytical and creative thinking skills
• Excellent interpersonal skills, ability to working in remote teams and networking skills
• Ability to speak clearly, concisely and cogently

EXPERIENCE

• 8 years of related experience working in policy, advocacy and/or research in a multicultural environment; previous experience in policy analysis and development is essential.
• Experience in advocacy development programs with non-profit organizations in Kenya
• Excellent political insight and judgement with good understanding of the Kenya parliamentary
• processes and the opportunities these present for influencing
• Experience of design and execution of advocacy strategies and projects at National and County Levels

Senior Procurement Officer

JOB PURPOSE

• Under the direct supervision of the Head of Finance and Operations, the Senior Procurement Officer shall oversee the procurement process of services and materials essential for the organization to achieve its goals. The primary role for this position it to provide efficient and effective procurement of various goods and services for Habitat for Humanity Kenya. This position requires a strategic and detail-oriented individual who can effectively manage supplier relationships, ensure cost-effective purchasing, and uphold ethical procurement practices.
• He/she will advise the Head of Finance & Operations and SMT on procurement aspects of HFHK. The Senior Procurement Officer reports to the Head of Finance & Operations and has full responsibility to lead and guide, coach, motivate and mentor the procurement team under him/her.

DUTIES

• Procurement Strategy Development: Develop and implement a procurement strategy aligned with the organization’s goals and objectives. Conduct market research to identify potential suppliers and new procurement opportunities. Collaborate with relevant stakeholders to understand project requirements and procurement needs.
• Procurement systems and processes: Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring compliance with HFH Kenya procurement policies and procedures, standards, donor regulations, and local statutory requirements.
• Procurement Plan & tracker: Coordinate with various departments to develop and maintain an up-todate procurement plan with all quantities, quality and delivery requirements for goods and services.
• Provide pricing information to assist budget holders with budget preparation. Maintain an up-to-date procurement tracker to be shared with different departments and SMT on a monthly basis.
• Procurement Process Management: Oversee the end-to-end procurement process, including requisition, sourcing, evaluation, and purchase order/Contract issuance. Ensure adherence to procurement policies, procedures, and regulatory requirements. Review and approve purchase requisitions and orders to ensure accuracy and compliance.
• Cost Control and Budget Management: Coordinate the sourcing process and perform various activities to assist with ensuring the best value for money: market research, cost estimates, solicitation documents, bidding process facilitation, supplier identification and research, quality and availability of goods assessment, negotiation, contract/purchase order and other documents preparation. Analyze pricing trends and market conditions to optimize procurement decisions and achieve cost savings.
• Develop and manage procurement budgets, tracking expenses and identifying areas for cost reduction. Conduct regular cost-benefit analyses to assess the financial impact of procurement decisions.
• Vendor Management: Maintain correspondence and constant contact with suppliers to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications. Identify, evaluate, and select reliable suppliers based on quality, cost, reliability, and delivery speed. Negotiate contracts and agreements with suppliers to secure favorable terms and conditions.
• Risk Management and Compliance: Identify and mitigate procurement risks, such as supply chain disruptions, price fluctuations, and compliance issues. Monitor and enforce compliance with relevant laws, regulations, and ethical standards. Implement internal controls and procedures to safeguard the integrity of the procurement process.
• Transparency and Accountability in procurement: Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement, and inventory database to assist with control and accountability. Prepare reports and facilitate document retrieval.
• Collaboration with other functions and departments: Communicate with other procurement staff, finance and operations team and other departments to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Coordinate with the requisitioning department to confirm that goods/services delivered are what have been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.
• Personnel Management: Assist Head of finance and operations in recruiting, developing, train, supervise and appraise supply chain staff under him/her to achieve the function’s overall responsibilities as well as to support the achievement of the organization’s strategic and operational objectives.
• Support in proposal development: Provide timely and relevant costing information for proposal development and other solicitations by the country office.
• Inventory management: Develop and maintain a robust inventory management system to ensure all materials and supplies procured are well recorded and safeguarded in accordance with the organization policies and procedures and industry best practices.

KEY PERFORMANCE INDICATORS

• Weekly production and maintenance of the procurement and suppliers’ payment tracker and other status reports on procurement activities and work in progress.
• Monthly procurement reports e.g Procurement plan tracker.
• Strict implementation of the organization procurement policies and procedures.
• Timely and quality procurements.
• People management skills

QUALIFICATIONS

• Bachelor’s Degree in Procurement and Logistics Management, Business Administration, or other relevant degree required. Full professional certification such as CIPS is mandatory.
• Good knowledge of various donor procurement regulations (e.g. BMZ, KOICA, ADH, EU, UN, USAID etc)
• Staff management experience and abilities that are conducive to a learning environment.
• Knowledge of international and national procurement regulations and local market conditions.
• Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Demonstrated experience in practical application of enterprise-wide computerized procurement system/software (e.g SAP, Agresso, Navision).
• Good planning and coordination skills and ability to prioritize competing priorities effectively.
• Good analytical skills with ability to make independent judgments and decisions.
• Proactive, results-oriented, and service-oriented with focus on meeting customer needs.
• Ethical conduct in accordance with recognized professional and organizational codes of ethics.
• Good negotiation, communication, and relationship management skills.
• Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) highly desirable..

EXPERIENCE

• Minimum of 5 years work experience in procurement/purchasing management, logistics, administration, preferably with an international non-Governmental organization

Senior Finance Officer

JOB PURPOSE

• Under the direct supervision of the Head of Finance and Operations, the Senior Finance Officer (SFO) will oversee sound financial management and accounting of Habitat for Humanity Kenya’s (HFHK’s). The Senior Finance Officer will be responsible for overall monitoring of project expenditures; financial reporting and auditing; forecasting expenditures; financial analysis; and maintaining and supervising project accounts, books of accounts, banking, and financial operations, assist Head of Finance and Operations in doing Board reports (Finance and Operations report).
• He/she ensures that all approved policies and procedures are always adhered to and capacity build both finance and non-finance staff on existing policies and procedures that ensures effective and efficient use of financial and administrative resources. He/she will advise the HOD Finance & Operations and management team on all financial aspects of HFHK. The Senior Finance Officer reports to the Head of Finance & Operations and has full responsibility to lead and guide, coach, motivate and mentor the Finance team under him/her.

DUTIES

• Manage the accounting functions: Assist Head of finance and operations in directly managing the development, documentation, implementation, and monitoring of HFHK’s financial transactions to ensure they are recorded (Posted to Sun System) and coded in line with fund accounting policies and donor reporting framework (i.e DBL & Project codes), on an accurate and timely basis and financial reports are provided to the different stakeholders by the prescribed deadlines.
• Maintain a strong internal control environment: Promote a shared culture and ownership of maintaining strong internal controls throughout the organization. Help in the development, documentation, and monitoring of internal control processes that are in line with existing HFHI and HFHK finance policies and prevent loss of and misuse of organization’s assets. Promote a culture of strong internal controls throughout the organization.
• Financial Reporting: Assist Head of finance and operations in production and analysis of timely and accurate “Actual vs. Budget” financial statements direct from the National Office’s financial database and monthly/Quarterly management accounts and monitoring for performance and efficiency. Ensure delivery of full balance sheet reconciliation on monthly basis.
• Cash Flow Management: Ensure that HFHK is well resourced by preparing the organizational monthly and quarterly forecast, supervision and review of the office petty cash and suppliers’ payment in compliance with finance policies. Oversight on bank management.
• Advances: Oversight over travel and program advances ensuring that all advances are accounted for on a timely manner and adheres to staff business and travel advance policy.
• Fundraising and Grants Management: Track expenditure of all grants and projects and prepare timely monthly, quarterly, annual or on-demand financial reports for management and donors, in agreed formats as well as ensuring compliance with donor rules and regulations including full cost recovery of overhead expenditure.
• Personnel Management: Assist Head of finance and Operations in recruiting, developing, train, supervise and appraise finance staff under him/her to achieve the department’s overall responsibilities as well as to support the achievement of the organization’s strategic and operational objectives.
• Tax and compliance management: Assist Head of finance and Operations in ensuring that the organization always remains compliant with all relevant laws and regulations by constantly monitoring of HFHKenya iTax system, the legal and regulatory environment and ensuring adherence to the same.
• Payroll Administration: Assist Head of Finance and Operations in ensuring timely and accurate preparation of payroll data and reconciliations are reviewed and signed off as per the HR manual.
• Ensure that statutory deductions are remitted to the relevant authorities in a timely and consistent manner, and personnel costs are correctly posted.
• Internal and External Audits: Assist Head of Finance and Operations in coordinating and supervising the internal audits, annual and project audits and ensuring that the audits are carried out within the stipulated time. The position holder will also support the Head of finance and operations in implementation of the audit and risk assurance committee resolutions and recommendations.

KEY PERFORMANCE INDICATORS

• Sound Financial Management for HFHK.
• Strict implementation of the organisation policies.
• Timely and quality Internal & external Reporting.
• People management skills.

QUALIFICATIONS

• Bachelor’s degree in accounting, Finance, Commerce, Business Administration, Economics, or related fields.
• Diploma in management
• Professional Qualification CPA/ACCA/CIM
• Must be a registered member of ICPAK with good standing

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Demonstrated financial management, analytical and computer skills, with emphasis on Finance management, budgeting, accounting, and financial analysis.
• Demonstrated experience in practical application of enterprise-wide computerized Financial Accounting systems (e.g. Sun Systems, SAP, Agresso, Navision). Sun Systems v6 experience preferable.
• Experience and high level of proficiency in Microsoft Excel
• Experience in capacity building and working with the public and private sectors, especially with county government and other governments agencies such as IRA, RBA, NGO Board, KRA etc.
• Demonstrated experience leading teams to achieve successful project implementation, financial management, and reporting.
• Critical thinking and creativity.
• Experience of Board report presentation
• Good written and verbal communication skills
• Strong interpersonal and conflict resolution skills.

EXPERIENCE

• 5 – 7 years’ work experience in a busy organization, private business or Non-Governmental
• Organization, out of which 3 years should have been in management level with responsibilities for overseeing the Finance function of an organization.
• At least 2 years’ experience in grant management.

MEAL Manager

Job Purpose

• Reporting to the Programs Director, the MEAL Manager will ensure the quality and accountability of our work, bringing immediate and lasting changes in the lives of vulnerable people. This position will support the improvement of program and project efficiency and effectiveness, decision making and learning through MEAL. The MEAL Manager is responsible for supporting the program teams by developing and implementing Monitoring, Evaluation, Accountability and Learning Systems, ensuring compliance with the HFHK’s Programs and MEAL Standards. S/He will provide technical support for all assessments, surveys and routine monitoring exercises and also oversee the organization’s accountability and feedback mechanisms, ensuring sensitization of HFHK staff and communities on the organization’s MEAL systems as well as timely follow-up on all feedback. The MEAL Manager will bring significant experience and fresh ideas to lead on MEAL system, implementation, review and evaluations, MEAL budgeting, recruitment, as well as log frame development.

KEY RESPONSIBILITIES
STRATEGY, PLANNING AND REPORTING

• Develop and implement strategies that measure program and project impact, identify areas of strength and opportunities for growth and promote best practices in MEAL.
• Adapt MEAL methodology, approaches and tools and provide support and guidance to area office and national organization staff to ensure their proper use.
• Collaborate with other departments and national organizations to ensure that MEAL is properly integrated into program and project design, implementation, reporting and learning.
• Participate in program/project design and proposal writing in the areas of theory of change and log frame design, MEAL plan and budget development.
• In collaboration with program/project teams ensure that MEAL is properly integrated into project management, reporting and learning.
• Provide overall technical support to project teams to set up MEAL processes. Lead MEAL roll out plan in assigned projects/programs.
• Track project data reporting; record, manage and preserve monitoring and evaluation data in a safe and accessible way.
• Develop data base for storage and tracking of all historical and current projects of HFHK
• Compile and provide required data for reporting to donors.
• Support HFHK in the use of Global Metrics Tools (GMT) and data reporting, review project data collection and reporting for data quality and make recommendations for improvement.
• Conduct regular project data aggregation and analysis, discuss findings and recommend improvements.
• Provide support to management for evidence-based programmatic decision making
• Ensure all projects reports meet MEAL standards and good practices of the organization and donors

MONITORING

• Advise and support program/project teams on quality information gathering and analysis to facilitate informed program and project design.
• Develop and oversee the implementation of data collection and monitoring tools, and supporting documentation.
• Monitor data collection to ensure data quality
• Provide support and undertake field visits to monitor project progress and delivery of results as per MEAL plans.
• Reinforce systems and tools for MEAL, developing new tools as necessary; ensure appropriate process, output, and outcome level monitoring is carried out across all program sectors using effective qualitative and quantitative methods

RESEARCH AND EVALUATION

• Provide research, analysis, planning and evaluation guidance and tools for the implementation of new and pilot shelter delivery programs;
• Support program teams and partners, in conducting feasibility studies, baseline data collection and research for new program development
• Lead or participate in program and project evaluations and impact studies and assist in the development of tools and methods for such evaluations and studies, in collaboration with other staff and stakeholders.
• Prepare terms of reference for all evaluators and coordinate with other key staff
• Supervise the development of data collection tools proposed for evaluations activities.
• Perform data analyses, using appropriate software as necessary, for project research and evaluations.
• Conduct pre and post-tests for all training activities and ascertain change in knowledge acquired
• Conduct end of training/workshop assessments to ensure areas of improvement are considered for future trainings/workshop

ACCOUNTABILITY

• Manage and scale-up the Community Based Complaints and Feedback Mechanism (CBFM)
• Support program/project teams to set up accountability mechanisms to beneficiaries and community members
• Monitor the responsive use of accountability mechanisms, data and responses

LEARNING AND CAPACITY BUILDING

• Facilitate documentation of project activities with clear articulation of lessons learned, good practices and case studies for each project for internal and external sharing
• Organize learning events and workshops for program teams to document lessons learned, good practices and areas of improvement
• Ensure that learnings and recommendations from all projects and evaluations are well documented and made available to relevant stakeholders within the organization
• Plan, and produce case stories in various forms for documenting best practices in all projects
• Identify capacity gaps and build the capacity of the program staff in the areas of MEAL

KEY PERFORMANCE MEASURES / INDICATORS

• MEAL Capacity Assessment gaps are addressed
• Data being produced as per the MEAL Plan
• Efficient Community Based Complaints and Feedback Mechanism
• Lessons are tracked to inform program planning
• Quarterly and Annual Reports are produced on time

QUALIFICATIONS

• Minimum of a Master’s degree in Monitoring and Evaluation, Project Quality Management, Development Studies or a related field.
• Strong data analysis training including the ability to use computer statistical packages and relevant MEAL Software.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Knowledge of participatory research methods, participation action and learning
• In-depth knowledge and experience in different evaluation types, approaches and methodologies, standards and practices (preferably in relation to Human / Social Development or Housing and human settlement)
• Strong technical research competence and experience in quantitative and qualitative data collection methods, data analysis, synthesis and reporting.
• Understanding of contemporary trends and innovations in MEAL
• Proven ability to advise and lead the development and implementation of MEAL strategies, plans, and systems in complex development programs
• High degree of computer literacy, proficient user of MS office, familiarity with statistical packages and IT applications to support MEAL and information management
• Adult training and facilitation skills preferred
• Ability to work effectively within a multi-cultural team
• Strong analytical and critical thinking skills

EXPERIENCE

• At least 8 years of experience in a similar position, preferable with a development organization
• Experience in developing and implementing successful MEAL systems
• Demonstrated experience in applying qualitative/participatory research methods; linking planning to M&E, results-based approaches.
• Familiarity with cutting-edge M&E methods, designing results frameworks and evaluating development results, including experience in practical implementation of impact evaluations, experimental and quasi-experimental evaluations, particularly in adequate and affordable housing

Method of Application

If your background, experience and competence match the job specifications, please submit your CV & motivation letter as a single file to hr@hfhkenya.org by Thursday 18 July 2024 with the position applied for in the subject line.