Latest Job Opening at CIC Insurance

Procurement jobs, Business-related jobs,

Procurement Assistant 

PURPOSE:

The bearer of this role shall be responsible for sourcing and purchasing goods, works and services that the organization needs to function effectively in a timely manner.

The individual shall also be expected to participate in preparation of annual procurement plans

PRIMARY RESPONSIBILITIES

  • Prepare request for quotations, send them to prequalified suppliers and follow-up for timely submission of the quotations.
  • Participate in evaluation of quotations and preparation of quotation analysis.
  • Undertake price negotiations for the selected procurements.
  • Submit all quotation analysis for approval by the Evaluation Committee.
  • Raise and issue purchase orders and ensure approvals are obtained.
  • Follow up and expedite on the delivery of good and services.
  • Process payments for all goods delivered and services rendered.
  • Maintain procurement records for each procurement.
  • Ensure safe custody of all procurement documents, files and samples.
  • Ensure that all procurement activities strictly adhere to established policy and procedures.

PERSON SPECIFICATION

Academic Qualifications

  • Bachelor’s degree in Procurement, or any business-related degree .

Professional Qualifications

  • Professional certification: Graduate Diploma Chartered Institute of Purchasing and Supplies(CIPS) or Associate in Procurement and Supply of Kenya (APSK) or progressing towards qualification.

Experience

  • Minimum of three (3) years experience in a busy procurement related function.

Skills and Attributes

  • Ability to work independently with minimum supervision.
  • Strong analytical and critical thinking
  • Strong communication and presentation skills
  • Leads by example and empowers others by instilling a sense of ownership
  • Confident negotiation/ persuasion skills Desirable knowledge/skills and Experience Required:
  • Development and maintenance of service level agreements
  • Planning and organising
  • Cost centre management and budgeting
  • Relationship management
  • Computer literate in MS Office and other office applications
  • Understanding of the working environment /competitors
  • Technical competence
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