Procurement jobs, Business-related jobs,
Procurement Assistant
PURPOSE:
The bearer of this role shall be responsible for sourcing and purchasing goods, works and services that the organization needs to function effectively in a timely manner.
The individual shall also be expected to participate in preparation of annual procurement plans
PRIMARY RESPONSIBILITIES
- Prepare request for quotations, send them to prequalified suppliers and follow-up for timely submission of the quotations.
- Participate in evaluation of quotations and preparation of quotation analysis.
- Undertake price negotiations for the selected procurements.
- Submit all quotation analysis for approval by the Evaluation Committee.
- Raise and issue purchase orders and ensure approvals are obtained.
- Follow up and expedite on the delivery of good and services.
- Process payments for all goods delivered and services rendered.
- Maintain procurement records for each procurement.
- Ensure safe custody of all procurement documents, files and samples.
- Ensure that all procurement activities strictly adhere to established policy and procedures.
PERSON SPECIFICATION
Academic Qualifications
- Bachelor’s degree in Procurement, or any business-related degree .
Professional Qualifications
- Professional certification: Graduate Diploma Chartered Institute of Purchasing and Supplies(CIPS) or Associate in Procurement and Supply of Kenya (APSK) or progressing towards qualification.
Experience
- Minimum of three (3) years experience in a busy procurement related function.
Skills and Attributes
- Ability to work independently with minimum supervision.
- Strong analytical and critical thinking
- Strong communication and presentation skills
- Leads by example and empowers others by instilling a sense of ownership
- Confident negotiation/ persuasion skills Desirable knowledge/skills and Experience Required:
- Development and maintenance of service level agreements
- Planning and organising
- Cost centre management and budgeting
- Relationship management
- Computer literate in MS Office and other office applications
- Understanding of the working environment /competitors
- Technical competence
IMPORTANT: Write a Perfect Cover Letter in minutes and start getting interviews! Get expert advice as you write.) Use These Examples Proven to Work.