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Senior Finance and Budget Assistant

Responsibilities

• Budget: Acts as Certifying Officers under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.
• Undertakes reviews, analyses and preparation of the medium-term plan and its revisions.
• Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with Global Environment Facility (GEF) and UNEP’s regulations, rules and policies.
• Assists managers in the elaboration of resource requirements for project documents.
• Undertakes research and provides support to higher level Finance & Budget Officers with respect to project portfolio management, evaluation, audit and other reviews.
• Monitor receipt of contributions for relevant projects to ensure timely application of funds.
• Prepares allotments, including redeployment of funds when necessary, ensuring appropriate expenditures and availability of cash.
• Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds and cash.
• Reviews donor and implementing agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Reviews periodically open items (including outstanding obligations and receivable documents) and recommends actions for liquidation and clearance.
• Assists in the preparation of budget performance submissions.
• Assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
• Monitors integrity of various financial databases.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued
• Undertakes research and analysis of budgetary policies and procedures and makes recommendations for changes and/or modifications.
• Payments and accounting: Reviews, analyses and processes expenditure reports from partners, vendor invoices and other related documents and initiates payments (including cash advances) to third-parties, commercial entities, and individuals.
• Prepares financial statements for projects to donors when requested.
• Assists in the year-end closing activities.
• General: Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts or prepares correspondence to respond to inquiries in respect to relevant financial and budget matters.
• Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
• Drafts reports for intergovernmental bodies and for management on budgetary issues, and correspondence.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related duties, as assigned.

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of ten (10) years of progressively responsible work experience in finance, budget, accounting, administrative services or related area is required.
• The minimum years of relevant experience is reduced to eight (8) for candidates who possess a first-level university degree or higher.
• Working experience with an Enterprise Resource Planning (ERP) system such as Oracle or SAP is required.
• Experience with data analysis, reconciliations and reporting is desirable.
• Experience in an international organization such as the United Nations is desirable.
• Experience with GEF financial management is desirable.
• One (1) year experience in data analytics or related area is desirable.

Midterm Review Consultant 10523 FSP

The findings of the Review will be based on the following: 

• A desk review of following relevant project documentation and determine key data to collect from stakeholders and prepare key instruments (questionnaires, logic models) to collect these data through interviews and/or surveys:
• Project Document and Appendices; 
• Project design documents (including minutes of the project design review meeting at approval); Annual Work Plans and Budgets or equivalent, revisions to the project (Project Document Supplement), the logical framework and its budget; 
• Project reports such as quarterly progress and financial reports, progress reports from collaborating partners, meeting minutes, relevant correspondence and including the Project Implementation Reviews and Tracking Tool, etc.;
• Evaluations/Reviews of similar projects.
• Conduct online interviews (individual or in group) with:  a) UNEP Task Manager and team members; Representatives of Implementing Agency (UNEP) and respective executive agencies (BSCRC-SEA, NRDC, ILO, UNEP-RMB); c) UNEP Fund Management Officer (FMO).
• Draft and finalise the MTR report as per UNEP evaluation office requirements following due procedure of stakeholder consultation.
• Revise the draft MTR report based on comments from UNEP Task Manager and any relevant stakeholder and edit the language and form of the final version.
• Submit the final MTR report and a brief presentation to the Task Manager.
• Liaise with the UNEP GEF CW Unit teams in Nairobi and Geneva to provide regular updates on progress on each of the above work streams. The consultant will also arrange the interpretation/translation services, as needed during the process of conducting MTR.

Qualifications/special skills

• A bachelor’s degree in environmental sciences/engineering, social sciences, international development or other relevant area is required.
• An advanced degree in the same areas is desirable.
• A minimum of 7 years of technical/evaluation experience in projects and programmatic approaches is required.
• Experience evaluating UNEP and/or GEF projects is desirable. Good/broad understanding of POPs, textiles sector pollutants management is desirable. Working knowledge of the UN system and specifically the work of UNEP is desirable.

Method of Application

Use the link(s) below to apply on company website.

• Senior Finance and Budget Assistant
• Midterm Review Consultant 10523 FSP