Latest Job Vacancies at Catholic Relief

Supply Chain Management jobs, Logistics jobs, Business Administration jobs, Project Management jobs,

Senior Admin Officer – Assets and Inventory Management

Job Summary:

The Senior Admin Officer – Assets and Inventory Management will be responsible for managing and overseeing all aspects of asset management and inventory control in support of the delivery of high-quality programming to the poor and vulnerablewithin CRS Kenya, Somalia, and EARO. This role ensures efficient handling, safekeeping, and accurate tracking of organizational assets and inventory, complying with both CRS’s policies and donor requirements, and international and local supply chain accountability standards and requirements.

Roles and Key Responsibilities: 

• Tag and issue/assign assets to respective users within CRS’s operational locations, including the management of Property Tracking Forms (PTFs).
• Maintain an up-to-date asset register of all assets owned by the Country Program, assignment records to staff and partners, sales, donations, destructions and write-offs approved by the Country Representative. Manage and maintain a comprehensive electronic database of expendable and non-expendable property; enter data on all incoming expendable and non-expendable property, acquisitions, disposals, transfers, deletions and corrections.
• Compile records of assets for insurance, ensuring the relevant classes of insurance are obtained for assets held, including liaising with the insurers on acquisition of new assets valued over $500, refunds on disposals and lodging claims on losses and follow up on reimbursements.
• Coordinate with IT and procurement departments for the repair of faulty assets.
• Consolidate and submit weekly Office Supply Reports (OSRs) for office supplies  issued out and ensure timely reporting to the Warehouse Manager where necessary.
• Plan for and support random periodic physical inventory  of assets to ensure accuracy of serial numbers, stock descriptions, and exact location of property.
• Support the annual physical asset verifications in all field locations during the last quarter of each financial year; consolidate and submit reports to management in compliance with donor requirements and CRS’s policies.
• Submit reports on physical inventories for assets over $5,000 and Fixed Asset Notifications (FANs) to the Finance Manager and Deputy Head of Operations in a timely manner, and reconcile these records with the General Ledger.
• Oversee the coordination of deliveries from local vendors to warehouses and to end users, ensuring timely and accurate receipt of goods.
• Physically inspect delivered goods, arrange them in designated locators, update bin cards, and verify supplier documents against CRS Purchase Order terms.
• Update requestors on the status of deliveries and ensure all details are captured correctly in the Insight system based on the LPO/requisition lines.
• Be the focal person for coordinating with the courier company and oversee the dispatch of items destined for the CRS field offices.
• Manage store issuances, including sorting, packaging, labeling, and dispatching to respective field offices; ensure end users sign off on Bin Cards and OSRs. Share all OSRs with the Warehouse Manager weekly and prepare Request For Goods and Services forms (RFGS) for replenishment of office supplies
• Conduct monthly stock checks, compare balances with Stock on Hand (SOH) from Warehouse Manager, and coordinate activities to maintain warehousing/storage facilities.
• Conduct routine inspections of storage facilities, eliminate damages and deficiencies, ensure cleanliness, and secure necessary equipment and supplies for proper storage.
• Perform monthly cycle counts and support the annual physical inventory counts and share reports with the Warehouse Manager and Deputy Head of Operations.
• Provide coverage for the Facilities Manager (Warehouse Manager persona) when on leave. Any other duties may be assigned by the supervisor to meet the needs of the unit and operations department as and when needed.

Knowledge, Skills and Abilities  

• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and interpersonal skills 
• Ethical conduct and ability to maintain confidentiality 
• Proactive, resourceful, solutions-oriented and results-oriented

Required Languages – Good oral and written communication skills in English 

Travel– Must be willing and able to travel up to 30% to field locations

Supervisory Responsibilities (if none, state none): None

Key Working Relationships:  

• Internal : CRS Staff
• External : CRS Business Partners (vendors and implementing partners)  

QUALIFICATIONS

Required Qualifications:

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or related field.
• At least 5 years of experience in asset and inventory management, preferably within an NGO setting.
• Proficiency in using inventory management software and systems. Experience with Oracle ERP systems is a plus.
• Proficient in MS Office package (Excel, Word, PowerPoint, Access). Experience with database management systems (e.g. MS Access) is a plus.
• Strong organizational skills and attention to detail.
• Excellent communication and coordination skills.

Desired Skills:

• Proven ability to manage and complete tasks according to scheduled deadlines.
• Experience in handling insurance claims and coordinating with insurance providers.
• Strong analytical skills and the ability to work well under pressure.
• Knowledge of donor requirements related to asset management in the NGO sector.

Senior Project Officer – Youth (Marsabit)

Job Summary: 

As a member of the Wezesha Project team, and reporting to the Youth Sector Lead, the Senior Project Officer (SPO) – Youth will be responsible for the achievement of Wezesha Vijana project objectives in Marsabit through coordination and technical guidance to project staff and a diverse group of stakeholders. His/her coordination and relationship management skills will ensure that the project applies best practices and constantly works towards improving the impact of its benefits to those we serve. The Senior Project Officer (SPO) – Youth will work closely with County Government of Marsabit, National Government Ministries, TVETA, NITA, KNQA, Technical and Vocational Education and Training (TVET) Skilling Providers, Youths, peer NGOs, private sector and community members to advance the youth skilling and employment agenda. S/he will ensure the project consistently applies youth mainstreaming and integration efforts, emphasizing an inclusive Positive Youth Development Approach.

Roles and Key Responsibilities:

• Oversee and lead the implementation of all assigned project activities in Marsabit County as outlined in the detailed implementation plan in line with CRS program quality principles and standards, donor requirements, and good practices.
• Provide technical leadership helping ensure the development and implementation of innovative youth employment strategies that address skills needs of youths, especially for young women and youths with disability.
• Support the undertaking of labour market assessments to inform the design and roll-out of skills development and employment interventions.
• Link new and emerging youth entrepreneurs and youth workforce entrants with relevant services such as business development support, job search support, financial literacy and entrepreneurship skills, private sector actors for employment linkage, value chain actors for market linkage, financial service providers for youth-friendly financial products and services.
• Map out and foster effective partnership, representation, and outreach with key stakeholders including Government ministries, TVET institutions, employers, finance institutions and NGOs.
• Identify and participate in Youth & Education Technical Working Groups with relevant stakeholders and partners to build strategic relationships and influence relevant policy and regulatory reforms for improved access to TVET and employment opportunities. 
• Ensure learning properly accompanies project activities throughout the project cycle. Support accountability through coordinating project evaluation activities and guiding partners in their efforts to reflect on project experiences. Analyze implementation challenges and report any inconsistencies and/or gaps to inform adjustments to plans and implementation schedules.
• Plan and engage in regular project monitoring of the planned activities involving the relevant stakeholders and track the services are delivered with set project indicators, coverage, quality, and inclusiveness.
• Ensure project documentation for assigned activities is complete with all required documents and is filed per agency and donor requirements. Assist with preparation of trends analysis reports and documentation of case studies and promising practices.
• Participate in CP Youth Programming activities as well as business development initiatives to grow the Youth portfolio.

Knowledge, Skills and Abilities:

• Analysis and problem-solving skills with ability to make sound judgment.
• Good relationship management skills and the ability to work closely with local partners.
• Proactive, results-oriented and service-oriented.
• Attention to details, accuracy and timeliness in executing assigned responsibilities.
• Ability to collaborate and contribute to a close knit, supportive team environment, and work with people and organizations of diverse backgrounds, experiences, and cultures.
• Efficient, high-capacity self-starter who thrives in a fast-paced work environment.
• Outstanding interpersonal skills. Ability to quickly establish trust and rapport with professional and community stakeholders; comfortable addressing politically sensitive and policy questions with tact and poise.
• Demonstrated commitment to respect, equity, diversity, and inclusion including gender equality.

Required Languages – English, Kiswahili

Travel – Must be willing and able to travel up to 50% within target sub-counties in Marsabit County.

Key Working Relationships: 

Supervisory Responsibilities: Project Officer – Marsabit

• Internal: Regional Technical Advisor – Youth & Financial Inclusion, Project Officer – Marsabit, Senior Project Officer – Isiolo, Head of Programming, MEAL Officer, Communications Manager.
• External: Caritas Marsabit Project Officer, Caritas Marsabit Finance Officer, Caritas Marsabit Director and Senior Management, TVET partners, Safaricom Foundation team, Government agencies, Partner INGOs, Local NGOs, Community representatives, Financial institutions, Employers, Local Community and Beneficiaries.

QUALIFICATIONS

Typical Background, Experience & Requirements:

Education and Experience

• Bachelor’s degree required in Social Sciences, Youth Affairs, Social Work, Economics, Community Development or a closely related field.
• Minimum of 5 years of experience in implementing and managing youth employment, technical/vocational education, or youth livelihoods programs. Strong familiarity with positive youth development frameworks/approaches is highly preferred.
• Proven ability to build and manage relationships with government agencies, TVET institutions, employers, donors, peer organizations, and local communities.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and experience with other presentation platforms.
• Experience in developing curricula and delivering training programs for youth audiences.
• Demonstrated analytical abilities to examine data, research, and information to identify cause-effect relationships and use insights to drive problem-solving, decision-making, and prioritization.

Senior Project Officer – Financial Inclusion (Isiolo)

Job Summary: 

The Senior Project Officer – Financial Inclusion will be responsible for day-to-day planning, implementation, efficient and effective roll-out, including integration within the graduation approach, and reporting of CRS Savings and Internal Lending Communities (SILC) component in Isiolo County. S/he will serve as the Master Trainer for SILC and the Private Service Provider (PSP) approach, assuring that Local Implementing partners (LIP) staff have the knowledge and skills to successfully deliver at scale. S/he will provide ongoing technical support to field and LIP staff to assure that PSPs are adequately supervised and supported to integrate SILC components within the graduation approach and to reach sustainability targets. The incumbent will also work with the livelihoods team to link SILC groups with financial education (FE), marketing training, private sector financing, entrepreneurship, and franchising opportunities.

Specific Responsibilities: 

• Provide technical oversight, organize, and lead the implementation of financial inclusion related project activities as outlined in the detailed implementation plan in line with CRS program quality principles and standards, donor requirements, and good practices.
• Ensure learning properly accompanies project activities throughout the project cycle. Support accountability through coordinating project evaluation activities on financial inclusion and guiding partners in their efforts to reflect on project experiences. Analyze implementation challenges and report any inconsistencies and/or gaps to inform adjustments to plans and implementation schedules. 
• In coordination with the M&E team, guide and support partners in their efforts to collect and analyse data monthly. Analyze MIS data and translate it into programmatic recommendations. Ensure project documentation for assigned activities is complete with all required documents and is filed per agency and donor requirements. Assist with preparation of trends analysis reports and documentation of case studies and promising practices.
• Working in collaboration with livelihood specialist, link SILC groups with appropriate financial education (FE), marketing training, private sector financing, entrepreneurship, and franchising opportunities.
• Working in collaboration with staff implementing the graduation approach and nutrition, ensure integration of SILC to deliver both economic empowerment training and nutritional training.
• Assess the capacity and training needs of CRS and partner staff on financial inclusion. Support and design training modules and implementation models for CRS staff, LIP staff, supervisors and field agents and build local capacity networks to deliver high quality trainings and technical assistance. Design and deliver training interventions (trainer-of trainers, face-to-face learning, on-line learning, mentoring, and coaching) for project and partner staff. 

Personal Skills 

• Strong relationship management abilities. Ability to relate to people at all levels internally and externally. Strategic in how you approach each relationship.
• Excellent negotiation skills.
• Strong communications and presentation skills.
• Proactive, resourceful, solutions-oriented, and results-oriented.
• Capable of working in a dynamic, results oriented environment; ability to multi-task across various work streams/priorities.
• Team player with a positive attitude who can work independently while also being highly collaborative and open. Capable of building relationships and influencing the opinions of others.
• Demonstrated commitment to respect, equity, diversity, and inclusion including gender equality.

Personal Skills 

• Strong relationship management abilities. Ability to relate to people at all levels internally and externally. Strategic in how you approach each relationship.
• Excellent negotiation skills.
• Strong communications and presentation skills.
• Proactive, resourceful, solutions-oriented, and results-oriented.
• Capable of working in a dynamic, results oriented environment; ability to multi-task across various work streams/priorities.
• Team player with a positive attitude who can work independently while also being highly collaborative and open. Capable of building relationships and influencing the opinions of others.
• Demonstrated commitment to respect, equity, diversity, and inclusion including gender equality.

Required/Desired Foreign Language: English and Swahili

Travel Required 50% of the time within sub counties in Isiolo County.

Key Working Relationships: 

Supervisory: None

Internal: Nawiri Chief of Party, DCOP Programming, Nawiri Program team, all Country Program staff, Regional and Headquarters technical staff

External: Localimplementing partners, government departments at different levels

QUALIFICATIONS

Typical Background, Experience & Requirements:

Education and Experience

• Bachelor’s degree in business administration, Economics social sciences, development, or related field.  Master’s degree in similar fields a plus
• At least 4 years’ work experience in international development working with community savings groups. 
• Practical experience in curriculum design and training of adults, certified master trainer experience preferred.
• Prior experience using the community-led savings group MIS (Excel-based or online database) knowledge of the SAVIX MIS will be an added advantage. 
• Experience with financial product development and/or mobile money products desired
• Demonstrated ability to work successfully in diverse geographic and cultural settings.
• Understanding and appreciation of CRS’ commitment to work with and build partner capacity.

Method of Application

Use the link(s) below to apply on company website.

• Senior Admin Officer – Assets and Inventory Management
• Senior Project Officer – Youth (Marsabit)
• Senior Project Officer – Financial Inclusion (Isiolo)