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Supply Chain Associate – Commodity Accounting, G6, Mombasa
THE ROLE:
To provide specialized support functions and/or supervise staff performing standard supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities
KEY ACCOUNTABILITIES
Based in the Sub-office in Mombasa, the Supply Chain Associate – Commodity Accounting reports to the Supply Chain Officer (Warehouse Manager). The Supply Chain Associate will provide broad cross-functional support in a specific business stream and encompass both administrative and operational support responsibilities, with a specific focus on data extraction and analysis, and reporting.
- Provide specialized support to supply chain operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
- Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorized partners and destinations.
- Manage supply chain vendors’ contracting activities including performance monitoring and measurement.
- Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
- Oversee commodity accounting and ensure WFP corporate tools and regulation are followed and used as required.
- Monitor and ensure data integrity in (Logistics Execution Support System) LESS and all transactions are recorded in LESS on real time manner and mitigate resolution of any issues affecting this during operation.
- Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
- Consolidate preliminary data analysis, prepare accurate and timely reports to supports supply chain planning to enable informed decision-making and consistency of information presented to stakeholders.
- Ensure accurate and timely monthly physical inventories and handle capture, reconciliation and clearance of the same.
- Coordinate nonfood item activities, tracking through excel and (Relief Item Tracking Application) RITA system and reconciliations.
- Coordinate documentation processing and disposal of non-fit for human commodities
- Capacity building of WFP and third-party staff in LESS system and WFP business process
- Provide first line technical support to WFP and third-party staff before escalation to Country Office (CO) and Head Quarters (HQ).
- Act as the liaison between various units such as transport, shipping, invoicing for coordinated LESS system operations.
- Monitor and ensure all vessels and shipments are fully captured and reconciled.
- Contribute towards the development of supply chain plans and processes ensuring compliance with wider supply chain policies and WFP standards.
- Implement operational warehouse procedures and normative guidance to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
- Support in coordinating warehouse operations and ensure all aligned to standard business process.
- Plan and lead on implementation of innovative supply chain operations, initiatives, and programs to ensure timely, efficient, and cost-effective supply of direct or indirect food assistance.
- Participate in conducting vendor and market assessments and engage with entities to assess and identify potential supply chain service providers.
- Ensure timely and accurate preparation of daily operations reports for invoicing warehouse activities.
- Supervise warehouse vendors activities and participate in performance reviews.
- Coordinate LESS system credential issuance to third party staff undertaking executions.
- Other as required.
DELIVERABLES:
- Timely and accurate reports on stock inventory and movement for the Mombasa corridor
- Ad-hoc reports for specific meetings: WFP Management, Donors, targeted analysis
- Support on physical inventory planning and execution in the system
- Provide trainings for internal and external audiences on data management and reporting
- The incumbent will ensure effective and timely liaison with internal and external counterparts at all stages of the operations
QUALIFICATIONS AND EXPERIENCE:
- Education: Completion of secondary school education. A diploma in Supply Chain, Logistics or related area. A degree in Supply Chain, Logistics or related area is desirable.
- Experience: Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge and Skills:
- Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
- Experience in administering third party service providers’ contracts.
- Experience in compiling contract documentation.
- Experience in contract execution.
- Experience in budget monitoring and reporting.
Language: General Service: Fluency (level C) in English language.
Programme Associate – Relief, Transition and Resilience (G6), Dadaab
THE ROLE
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This position will support the implementation of WFP’s food assistance programmes in Dadaab refugee hosting area while contributing to the refugee-host communities transition agenda. Responsibilities include technical work of the planning, implementation and coordination of project specific activities that require thorough understanding of Programme/project context, issues, and ability to apply a range of guidelines/practices.
This position is based in Dadaab and reports to Head of Programmes.
KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive)
Under the direct supervision of Head of Programmes, and overall supervision of the Head of Area Office East, the Programme Associate is responsible for the following duties:
- Provide technical support and assist in the development and implementation of various food assistance and resilience activities and processes. The food assistance activities will include among others, in-kind food distribution, cash-based transfers, school meals and nutrition interventions while resilience building actions will include, among others, productive livelihood asset creation, harvest and post-harvest handling and management, market access and financial inclusion. Implementation of these activities will support alignment with wider Programme policies and guidelines while ensuring that deadlines and targets are met.
- Provide specialized project management support to food and nutrition assistance and resilience programmes to ensure that the various activities are performed within the established targets following WFP’s policies and procedures.
- Contribute to effective discussions on refugee transition agenda including roll out of differentiated assistance approaches.
- Prepare a range of food assistance and resilience building project reports and data analysis and highlight trends/issues ensuring deliverables adhere to corporate standards and quality control.
- Support the capacity building of WFP staff, cooperating partners and stakeholders on food, nutrition assistance as well resilience programming in the within Dadaab.
- Oversee and/or review the work of camp of settlement-based staff members, providing practical advice and guidance, to contribute to delivering objectives to agreed standards and deadlines.
- Ensure that data and information on food system projects presented to the stakeholders is accurate, consistent, and aligned with WFP’s communication protocol.
- Undertake any other duty as assigned by the Head of Programme or Head of Area Office.
DELIVERABLES
- Effectively follows implementation of the project activities and outputs to ensure that deliverables are met on time.
- Provides technical support to ensure quality work.
- Communicates clearly and effectively with on the ground stakeholders and internal WFP colleagues.
QUALIFICATIONS AND EXPERIENCE
- Education: A university degree in Agriculture Education and Extension, Agriculture Agribusiness, Agronomy, Food Nutrition and Dietetics, Community and Rural development, Sociology, Economics, Food Security, Animal Science/ Animal Production, Range Management, or other field relevant to international development assistance.
- Experience: A minimum of 6 years progressive work experience in food nutrition, food security/ agriculture/ environment and market systems development.
Knowledge and Skills
- Experience in implementing community-based food and nutrition and livelihood projects in both refugees and non-refugees set ups.
- Conversant with participatory community engagement approaches such as participatory rural appraisal, participatory learning and action, community managed disaster risk reduction.
- Deep understanding of project cycle management (PCM) including design, planning, implementation, monitoring and adaptation.
- Has a deep understanding on how to monitor technical activities related to food and nutrition assistance, market system functionality and resilience building initiatives.
- Broader understanding of cross cutting issues in humanitarian and development programming such as conflict sensitive programming, nutrition sensitive programming and gender and youth sensitive programming.
- Experience working with organizations that have medium to large food and nutrition assistance/ security, livelihoods, and agriculture portfolio and longer-term projects.
Language: Fluency in both oral and written communication in English is required.