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Accountant 2 (French Speaker)
Overall Responsibility
- The accountant 2 is in charge of preparing, reconciling and analysing the accounting records and financial reports of the delegation/other structure under his/her responsibility.
Tasks and responsibilities
- Recording of cash accounting vouchers in IRIS and follow up of supporting documentation as per the established ICRC financial rules.
- Preparation and processing of invoices received in IRIS in line with the ICRC financial rules and regulations.
- Preparation of fortnightly bank reconciliations, and the final month-end closure reconciliations, plus printing ready for dispatch to ICRC internal auditors.
- Coordinating the management of all bank transactions to ensure that ICRC activities are efficiently carried out and preparing reliable monthly funds forecast and ensuring that the same is disbursed promptly to the various sites.
- Monitoring the bank charges & verifying the same.
- Ensuring that payments are approved per the stipulated rules and procedures in time and that they are well captured and recorded in time.
- Preparation and confirmation of quarterly balance confirmations and ensure that balance sheet accounts are reconciled, and any outstanding issues are addressed as appropriate
- Handling all the bank correspondences and any internal or external banking queries.
- Preparation of payments using online banking system.
- Preparing List of Accounts for Reconciliation and Confirmation [LARC]) to be reconciled on a monthly and quarterly basis.
- Filing of electronic monthly/quarterly accounting documents in Azure online platform.
- Posting of National Societies (NS) returns in the accounting IRIS.
- Preparation of supplier reconciliation statements.
Minimum Requirements and competencies
- University degree in finance/accounting or CPA part II (Certified Public Accountant) or equivalent.
- Fluent in both written and spoken French Language is a Pre-requisite.
- Minimum 3-5 years’ experience in Finance position.
- Experience in an international organization or NGO.
- Attentive to details, rigorous with high sense of confidentiality and integrity.
- Able to write clear and concise reports, procedures and quality documents.
- Target oriented, ability to work independently with minimal supervision, take initiative and make decisions.
- Good team management and tasks planning skills.
- High degree of flexibility and responsiveness.
- Good negotiation and communications skills.
HR Payroll & Data Officer
Overall Responsibility
- The HR Payroll Officer works under the supervision of the Payroll & Data Team leader and is responsible for the payroll of 500-1000 staffs in different countries. The incumbent assumes key functions in the internal control of our payroll and is an expert with regards to tax and statutory. They are also proficient in HR Tools and data management, ensuring payroll operations run smoothly, data is accurately maintained, and compliance is achieved, contributing to the overall efficiency of the HR department.
Tasks and responsibilities
- Accurately process employee payroll on a regular schedule, ensuring timely and correct payments.
- Manage deductions for taxes, benefits, and other withholdings.
- Ensure payroll complies with the specific tax laws and regulations.
- Prepare and submit payroll reports to management and other regulatory bodies.
- Maintain and update accurate employee records, including personal information, employment details, and compensation.
- Manage and update the Human Resources Information System (HRIS) with employee and position data as well as payroll information.
- Prepare and file all required payroll tax documents and ensure compliance with tax and social security regulations.
- Assist with payroll audits by providing necessary documentation and information.
- Stay informed about changes in payroll laws and regulations and implement necessary adjustments.
- Address employee questions and concerns regarding payroll, benefits, and deductions.
- Manage payroll and benefits for departing employees, ensuring final payments and necessary documentation are completed.
- Identify and implement improvements in payroll processing and HR data management.
- Utilize payroll systems to increase efficiency.
- Train HR staff and employees on payroll processes and the use of HRIS.
- Work closely with HR, finance, and other departments to ensure accurate and efficient payroll and data management.
- Assist in the development and implementation of payroll policies and procedures.
Minimum Requirements and competencies
- University degree in Human Resource, Business Administration, Accounting or any other related field.
- HR professional certifications such as CHRP or a Higher Diploma in HR are required if the degree is not in HR or related field.
- At least 2-3 years’ in payroll management and HR information systems.
- Must have advanced skills in MS Excel.
- Experience in an international organization or NGO is an added advantage;
- Good knowledge of labour laws and the employment market;
- Excellent command of written and spoken English (Fluency of French is an added advantage);
Method of Application
Use the link(s) below to apply on company website.