Secretarial jobs, Driving jobs, Janitorial Services jobs,
Office Administrator- 2 Posts
JOB VACANCY No.: NaMATA/HR/24/2023
NaMATA JOB GRADE 7
Job Specification
- The Office Administrator, will report to the Senior (Human Resource Officer). He / She will be responsible for ensuring appropriate reception of visitors and facilitating communication into and out of the Authority, amongst other routine administrative office duties, as will be guided.
Duties and responsibilities
Specifically, duties and responsibilities at this level will entail:
- Co-ordinating the general administration of the Directors’ offices;
- Managing the Directors’ diaries;
- Coordinating appointments and travel itineraries for the Directors;
- Attending to visitors/clients;
- Handling telephone calls;
- Coordinating schedules of meetings;
- Ensuring security of office records, equipment and documents including classified materials;
- Maintaining an up-to-date filing system in the office;
- Establishing and monitoring procedures for record keeping of correspondence and file movements;
- Preparing responses to simple routine correspondence;
- Managing office protocol and etiquette;
- Supervising office cleanliness;
- Ensuring security, integrity and confidentiality of data; and
- Undertaking any other office administrative services duties that may be assigned
Requirements for Appointment
For appointment to this grade, a candidate must have:
- At least four (4) years relevant experience:
- Diploma in Secretarial Studies from Kenya National Examinations Council;
OR
- Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
- Shorthand III (minimum 110 wpm)
- Typewriting III (50 Wpm)/computerized Document processing III;
- Business English III/Communication II
- Commerce II;
- Office practice II
- Office Management III/Office Administration and Management III
- Secretarial Duties II;
- Certificate in Computer Application from a recognized institution; and
- Shown merit and ability as reflected in work performance and results.
Key competencies and Skills
- Communication skills
- Interpersonal skills
- Planning and organization skills
Driver (1 position)
JOB GRADE JOB VACANCY No.: NaMATA/HR/25/2023
NaMATA JOB GRADE 9
Duties and Responsibilities
Specifically, duties and responsibilities entail:
- Maintaining cleanliness of the vehicle;
- Keeping up to date wo1rk tickets for vehicles;
- Cleaning of the assigned motor vehicle;
- Submitting regular reports on motor vehicle assigned;
- Reporting any mechanical/accident problems; and
- Proper mechanical working condition of the vehicle.
Requirements for Appointment
For appointment to this grade, a candidate must have: –
- At least served in the grade of Driver for at least four (4) years;
- At least a mean grade D+ (plus) in the Kenya Certificate of Secondary Education (KCSE) or its equivalent from a recognized institution;
- The Occupational Trade Test II Certificate;
- Valid Driving License free from any current endorsement(s) for classes of the vehicles the driver is required to drive;
- Certificate of Good Conduct (renewable after two (2) years));
- First Aid Certificate Course lasting not less than one (1) week from St. John’s Ambulance or any other recognized institution;
- An accident-free driving period of three (3) years;
- Proficiency in computer skills; and
- Fulfil the requirements of Chapter Six (6) of the Constitution.
Key competencies and Skills
- Communication skills
- Interpersonal skills
- Planning and organization skill
Office Assistant
JOB VACANCY No.: NaMATA/HR/26/2023
NaMATA JOB GRADE 10
Job Specifications
This is the entry position for Office Assistants. An Officer at this level will work under supervision of a Senior Officer. The Office Assistant, will report to the Senior (Human Resource Officer). He / She will be responsible for attending to general routine office services, which include providing cleaning services, messengerial duties and preparing tea.
Duties and Responsibilities
Specifically, duties and responsibilities entail:
- Assisting in cleaning offices, machines / equipment / apparatus;
- Collecting and disposing waste;
- Dusting offices and ensuring habitable office conditions;
- Moving or carrying office equipment, furniture and ensuring orderly arrangement; and dispatching letters.
- Arranging for meeting venues professionally and timely;
- Keeping inventory of kitchen equipment;
- Preparing and serving office tea; and
- Performing office and messengerial duties.
Requirements for Appointment
For appointment to this grade, a candidate must have: –
- At least a mean grade D in the Kenya Certificate of Secondary Education (KCSE) or its equivalent from a recognized institution;
- Proficiency in English and Kiswahili languages;
- Good inter-personal skills; and
- Fulfil the requirements of Chapter Six (6) of the Constitution.
Key competencies and Skills
- Communication skills
- Interpersonal skills
- Planning and organization skills
Method of Application
Interested and qualified persons are invited to make their applications by submitting their applications for their positions of interest.
The applicants should attach COPIES of the following documents to their applications:
- Cover Letter for the position of interest clearly indicating the Job Vacancy No.:
- Detailed Curriculum Vitae;
- National Identity Card;
- Academic and Professional Certificates;
Candidates who meet the requirements stipulated should submit their applications so as to reach the address shown below on Tuesday, 12th September, 2023 at 12:00 noon. Applications should include CVs with details of day time contacts, current and expected salary, notice period required to take up appointment, names and contacts of three (3) referees. Applicants must also attach copies of all Certificates/Testimonials, and copy of National ID / Passport. All applications MUST have the Job Vacancy No., clearly indicated on the envelope.
The Director General,
Nairobi Metropolitan Area Transport Authority (NaMATA),
P. O. Box 30117 – 00100,
NAIROBI
Or emailed to: recruitment@namata.go.ke or hand delivered and inserted in the Recruitment Box placed on the 6th Floor.
Successful applicants are expected to fulfill the requirements of Chapter Six (6) of the Constitution of Kenya, and MUST obtain and submit VALID clearance certificates from the following organizations upon offer of appointment:
- Individual Tax Compliance Certificate from the Kenya Revenue Authority (KRA);
- Higher Education Loans Board (HELB);
- Directorate of Criminal Investigation (Certificate of Good); and
- An Approved Credit Reference Bureau.
NaMATA is an Equal Opportunity Employer committed to diversity and gender equality.
Persons living with disability (PWDs), women and those from marginalized areas are encouraged to apply.
Applications without the relevant qualifications, copies of documentation / details as sought for will not be considered.
Any form of canvassing shall lead to automatic disqualification