- Job Opening ID: 218740
- Job Network : Management and Administration
- Job Family : Ressources humaines
- Category and Level : Catégorie des services généraux et catégories apparentées, G-6
Duty Station : NAIROBI - Department/Office : United Nations Office at Nairobi
- Date Posted : Oct 31, 2023
- Deadline : Nov 29, 2023
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Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP), the Resident Coordinator System (RCS) and the United Nations Human Settlements Programme (UN-Habitat) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org).
These positions are located in the United Nations Office at Nairobi (UNON), Human Resources Management Service (HRMS), Staff Pay and Benefits Section (SPnB). Within delegated authority, the incumbents will report to a Cluster Lead or Unit Chief and will perform the following duties:
Responsibilities
- Carries out on-boarding processes of selected candidates, processes personnel action (PA), issues Letter of Appointment, and conducts orientation training; monitors contract expiration dates and processes requests and actions contract extension; conducts eligibility review of staff for contract conversation.
- Processes temporary and permanent staff movements and related administrative actions including those related to inter-agency agreements. • Processes staff benefits and entitlements.
- Processes off boarding and related separation personnel actions.
- Reviews and prepares submission of documentation to the Pension fund relating to enrollment, award for disability benefit. • Advises staff on entitlements and benefits, processes them in the system.
- Maintains family status of staff members and administers respective dependency entitlements.
- Reviews and approves time and attendance requests (maternity leave, paternity leave, certifies sick leave, special leave without pay (SLWOP); Rest and Recuperation (R&R) etc.
- Monitors implementation and compliance with existing regulations through review of personnel actions processed in Enterprise Resource Planning (ERP), monitors Enterprise Core Component (ECC) reports and staffing tables for a variety of human resources activities.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Ensures that requirements and background information used for data analysis are documented.
- Performs other relevant duties as required.
Competencies
PROFESSIONALISM: Ability to apply knowledge of various United Nations administrative and human resources rules and regulations in work situations. Ability to perform a broad range of administrative/personnel actions, entitlements and benefits. Ability to identify issues, apply good judgement and formulate opinions/recommendation and conclusion. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps.The ability to perform analysis, modeling and interpretation of data in support of decision-making Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match audience. Demonstrates openness in sharing information and keeping people informed.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
- Completion of high school diploma or equivalent is required. Supplemental training and certification as Enterprise Resource Planning (ERP) Human Resources Partner is desirable.
Work Experience
- A minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required.
- The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree. Experience in the application of Human Resources rules and regulations in an international organization operational environment is required.
- Experience in administering a broad range of personnel actions, entitlements and benefits using Enterprise Resource Planning (ERP) systems is desirable.
- Experience of serving clients in the area of staff administration of entitlements and benefits in the UN Common system or similar organization is desirable.
- Work experience of one (1) year or more in data analytics or related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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