Human Resources Assistant at UNON – Multiple Positions – UN Jobs

United Nations Office at Nairobi Jobs, UN Jobs, UNON Jobs,

• Job Opening ID: 273342
• Job Network : Management and Administration
• Job Family : Human Resources
• Category and Level : General Service and Related Categories, G-6
• Duty Station : NAIROBI
• Department/Office : United Nations Office at Nairobi
• Date Posted : May 18, 2026
• Deadline : Jun 16, 2026

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Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa, and the representative office of the Secretary-General. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordinator System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org).

The advertised positions are located in the Human Resources Management Service (HRMS) within the Division of Administrative Services of the United Nations Office at Nairobi. Within delegated authority, the incumbent(s) will report to the Team Lead or Section Chief in the Staff Benefits and Entitlements Section (SBE). The Human Resources Assistant(s) will perform the following duties:

Responsibilities

ADMINISTRATION OF CONTRACTS AND STAFF MOVEMENTS:

• Carry out on-boarding processes of selected candidates, process personnel actions (PAs), issue Letter of Appointment, monitor contract expiration dates and process contract extension requests.
• Process temporary and permanent staff movements and related administrative actions, including those related to inter-agency agreements.
• Process off-boarding actions for separating staff and related separation personnel actions.
• Assist staff with documentation related to benefits and entitlements by providing guidance on requirements, sharing standard forms, reviewing submissions for accuracy and completeness, and following up on missing or inaccurate information prior to processing actions in relevant systems.

ADMINISTRATION OF BENEFITS AND ENTITLEMENTS:

• Maintain the personal status of staff members and administer/monitor entitlements related to dependents.
• Respond to a range of queries on staff benefits and entitlements, providing guidance based on established policies.
• Review supporting documentation and process entitlement-related actions in the ERP system. Process travel requests (home leave, family visit, education grant travel) in accordance with policies and procedures.
• Review and approve time and attendance requests, including parental leave, sick leave, special leave, Rest and Recuperation (R&R), etc., ensuring accuracy and completeness. Identify inconsistencies and escalate issues to the supervisor or Operational Support Desk (OSD) when required.
• Monitor submission of required annual declarations and follow up as needed; review and prepare submission of documentation related to health/life insurance and Joint Staff Pension fund.

OTHER RELATED DUTIES:

• Monitor implementation of staff benefits and entitlements in compliance with existing rules and regulations through review of personnel actions.
• Assist with the collection and analysis of data, as well as its presentation for knowledge sharing and decision making, by extracting and reconciling data from Umoja and related systems, ensuring data integrity, and identifying discrepancies and areas requiring management attention.
• Maintain tracking tools and ensure HR records are up to date.
• Assist with visualizations and updating information material such as web pages or brochures.
• Participate in special human resources projects and ad hoc clean-up exercises, as needed, by independently reviewing and reconciling HR records, resolving inconsistencies, updating data in relevant systems, coordinating inputs with stakeholders, and delivering timely, accurate contributions to project outputs.
• Guide and supervise junior staff in the section.
• Perform other relevant duties as required.

Competencies

PROFESSIONALISM: Ability to apply knowledge of various United Nations administrative and human resources rules and regulations in work situations. Ability to perform a broad range of administrative/personnel actions, entitlements and benefits. Ability to identify issues, apply good judgment and formulate opinions/recommendations and conclusions. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. The ability to perform analysis, modeling and interpretation of data in support of decision-making Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match audience. Demonstrates openness in sharing information and keeping people informed.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

• Completion of a high school diploma or equivalent is required.
• Training in human resources or administration is desirable.
• Good knowledge of UN HR rules and procedures and HR systems (e.g. Umoja) is desirable.

Work Experience

• A minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates with a first-level University degree.
• At least five (5) years of experience in administering staff benefits and entitlements for internationally recruited staff in the UN Common System or similar international organization is required.
• At least two (2) or more year of experience working with an Enterprise Resources Planning (ERP) system, such as Umoja or SAP is desirable.
• Work experience of one (1) year or more in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For this job opening, English is required.
• The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages

Language	Reading	Writing	Listening	Speaking
English	UN Level III	UN Level III	UN Level III	UN Level III

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

A Human Resources Assistant at the United Nations Office at Nairobi (UNON) typically earns a base salary ranging from $1,690 to $2,110 USD per month. Depending on your exact grade (usually G-5 or G-6) and post adjustment allowances, this equates to roughly KSh 220,000 to KSh 280,000 per month

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