Current Openings at Kenya Climate Innovation Center 

Entry Level Jobs, Administration, Secretarial, Agriculture, Agro-Allied, Internships, Volunteering, Finance, Accounting, Audit,

Front Office and Administrative Assistant- Bungoma

Job Summary
The Front Office and Administrative Assistant will oversee the operation of the reception and providing services to internal and external customers while collaborating with the Incubation hub team to ensure a seamless workflow.

Key Responsibilities

• Attend to walk in customers and visitors, directing them accordingly as per their request.
• Execute clerical receptionist duties such as typing, filing, photocopying, collating etc.
• Manage the switchboard and answer, screen and forward all incoming phone calls to appropriate parties;
• Receive and sort daily mail/deliveries/couriers and sign for all incoming packages; arrange pick up for out-going package;
• Coordinate office deliveries and receive invoices for payment processing;
• Monitor stock for office Stationery, Kitchen supplies, drinking water and any other office equipment required for office use and ensure timely requisition of the same;
• Manage front desk operations while monitoring cleanliness and maintaining proper organization for a professional image;
• Manage the office cleaning by ensuring that the office is cleaned on time,the kitchen and the bathroom are well cleaned and kept tidy;
• Reconcile monthly petty cash in liaison with the Senior FinanceOfficer;
• Coordinate all the travel logistics with the driver within theorganization;
• Develop a tracker system for motor vehicle fueling service and maintenance;
• Coordinate planning for meetings, preparation of meeting venue, and support organization of events; 
• Manage office access for all the staff members and clients;
• Develop and maintain the office electronic and hard copy filing system.
• Liaise with the Procurement and Logistics Officer for the procurement of goods and services.

Qualifications

• At least a Diploma in Front Office Management, Business / Office Administration / Public Relations or any other related field. 

Experience

• Minimum of 3 years’ experience in front office administration, or relatedfields;
• Computer skills including the ability to operate emails, spreadsheet and Word processing programs at a highly proficient level.

Functional Skills

• Customer relations skills;
• Time management skills, 
• Organization and planning skills; 
• Communication skills
• Analytical skills

Front Office and Administrative Assistant- Meru

Job Summary
The Front Office and Administrative Assistant will oversee the operation of the reception and providing services to internal and external customers while collaborating with the Incubation hub team to ensure a seamless workflow.

Key Responsibilities

• Attend to walk in customers and visitors, directing them accordingly as per their request.
• Execute clerical receptionist duties such as typing, filing, photocopying, collating etc.
• Manage the switchboard and answer, screen and forward all incoming phone calls to appropriate parties;
• Receive and sort daily mail/deliveries/couriers and sign for all incoming packages; arrange pick up for out-going package;
• Coordinate office deliveries and receive invoices for payment processing;
• Monitor stock for office Stationery, Kitchen supplies, drinking water and any other office equipment required for office use and ensure timely requisition of the same;
• Manage front desk operations while monitoring cleanliness and maintaining proper organization for a professional image;
• Manage the office cleaning by ensuring that the office is cleaned on time,the kitchen and the bathroom are well cleaned and kept tidy;
• Reconcile monthly petty cash in liaison with the Senior FinanceOfficer;
• Coordinate all the travel logistics with the driver within theorganization;
• Develop a tracker system for motor vehicle fueling service and maintenance;
• Coordinate planning for meetings, preparation of meeting venue, and support organization of events; 
• Manage office access for all the staff members and clients;
• Develop and maintain the office electronic and hard copy filing system.
• Liaise with the Procurement and Logistics Officer for the procurement of goods and services.

Qualifications

• At least a Diploma in Front Office Management, Business / Office Administration / Public Relations or any other related field. 

Experience

• Minimum of 3 years’ experience in front office administration, or relatedfields;
• Computer skills including the ability to operate emails, spreadsheet and Word processing programs at a highly proficient level.

Functional Skills

• Customer relations skills;
• Time management skills, 
• Organization and planning skills; 
• Communication skills
• Analytical skills

Business Analyst Intern

Job Purpose
The position is responsible for providing technical and business advisory support services to KCIC clients as they seek to commercialize and become bankable or investor-ready through client-tailored support.

The key roles and responsibilities include:

• Provide support in technical advisory, business advisory, and financial analysis support to KCIC incubated enterprises.
• Provide support in development of concept notes and disbursement memos.
• Provide support in the development of investment teasers.
• Provide support in planning and organizing for mentorship boot camps for the onboarded clients in liaison with the Mentorship Assistant and the Mentorship Coordinator.
• Provide support in developing clients’ business proposals/plans through feedback based on the concept of business model generation by systematically challenging the assumptions of business models.
• Provide support in executing market research, market feasibility studies,competitive analysis, and other ad hoc research support as needed.
• Support entrepreneurs in expanding their adoption and use of digital marketing platforms.
• Assist in the management of due diligence data rooms for prospective portfolio companies and ensure the collection, organization, completeness of requested information.
• Contribute to the preparation of a wide range of reports and analysis of documents assigned including monthly, quarterly, semiannual and annual programme progress reports
• Provide support in identifying business training needs for clients and developing user-friendly and practical training modules to close the identified needs.
• Assist in organizing client forums and coordinating all the logistics to ensure a smooth process for events, including communicating with clients regarding the proposed events.
• Assisti in managing the GreenBiz client tracker and updating necessary client information.
• Take minutes during departmental or programme meetings and distribute them to all relevant staff weekly.
• Disseminate information on the services currently offered to support KCIC’soutreach and partnerships focus.
• Respond to inquiries from internal and external customers via phone, meetings/discussions, and emails.
• Contribute innovative ideas on how KCIC can offer value to its clients.

Qualifications and Experience 

• Degree in Environmental Science, Environmental Management, Sustainable Waste Management, Agribusiness, Agricultural Economics, Agricultural Science, Water Resources Management, Forestry, Natural Resource Management, Business Management, Economics or a related filed.
• Knowledge of climate technologies and an interest in environmental sustainability. 
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Fluent in English and Swahili. 
• Resides within Kenya. 

Investment Manager

Job Purpose
The position is responsible for administration and management of the access to finance component within the Agribiz Programme.

Key Responsibilities: 

• Develop, review and oversee the implementation of loan and grant disbursement policies, procedures, and guidelines in compliance with the Agribiz Financing Operational manual. 
• Manage and monitor the loan and grant portfolio to ensure timely disbursement, repayment, and risk mitigation.
• Management the implementation of due diligence on potential borrowers and grantees to verify eligibility and suitability in compliance with the Agribiz Financing Operational manual. 
• Oversee implementation of technical assistance support to borrowers and grantees to ensure successful project implementation, including capacity building and training programs through the annual Agribiz technical assistance budget.
• Coordinate with the finance and accounting departments to ensure accurate and timely financial reporting and audit requirements for the loan and grant portfolio. 
• Review investment documentation including financial data, business plans and market analysis for enterprises seeking investment for Board approval.
• Stress test the financial models to assess the viability and profitability of the proposed investment.
• Develop a pipeline of investors who may be interested in investing in the agribusinesses within the program. 
• Develop and implement annual an investor readiness program for all enterprises that seek to raise external financing. 
• Develop a pipeline of investment-ready businesses for presentation to potential investors. 
• Manage investor events such as pitch competitions, demo days, deal rooms and investment conferences at a national level. 
• Manage and monitor staff performance for the direct reports.

Qualification

• Post Graduate Degree in Business related areas; 
• Bachelor’s degree in finance, accounting or business-related degree; 
• Professional Certification in Accounting or Financial Analysis certification such as CPA, ACCA, CFA CISA, ICM or GARP. 

Experience

• Minimum 6 years’ of relevant experience and knowledge in entrepreneurship capacity building, with at least 4 years’ of experience managing and administering financing programs; 
• Knowledge of agricultural finance and value chain development and understanding 
• Commitment, drive and self-motivation, with a passion for ‘this space’ and desire to help scale the businesses; 
• Ability to deliver with minimal supervision; 
• Significant local knowledge and networks in the investment ecosystem; 
• Experience in structuring financial products in the agricultural sector will be an added advantage.

Regional Investment Analysts

Job Purpose
The position is responsible for investment portfolio management and coordination of the access to finance activities at the regional level.

Key Responsibilities:

• Implement loan and grant disbursement policies, procedures, and guidelines in compliance with the Agribiz Financing operational manual, for their respective regions. 
• Manage and monitor loan and grant portfolio at the regional level for timely disbursement, repayment, and risk mitigation.
• Analyze and evaluate the creditworthiness of loan applications (Result-based financing and Matching Grant) to make informed investment decisions.
• Conduct due diligence on potential borrowers and grantees to verify eligibility and suitability in compliance with the Agribiz Financing operational manual.
• Provide technical assistance and support to borrowers and grantees for successful project implementation.
• Prepare investment documentation including financial models, business plans, market analysis Investment teasers, Investment Memo and Pitch Decks for the enterprises seeking investment.
• Develop a pipeline of potential investors/ investing companies at a regional level. 
• Develop and submit a regional pipeline of investment-ready businesses to the Access to finance manager through identifying promising opportunities, and networking with potential investors.
• Organize investor events such as pitch competitions, demo days, and investment conferences at the regional level. 
• Coordinate investment engagements through scheduling meetings, responding to inquiries, and providing updates on potential investee companies. 

Qualification

• Bachelor’s degree in finance, accounting or business-related degree; and 
• Professional Certification in Accounting or Financial Analysis certification such as CPA, ACCA, CISA, ICM, GARP or CFA.

Experience

• Minimum 4 years of relevant experience and knowledge in entrepreneurship capacity building, with at least 2 years of experience administering financing programmes.
• Knowledge of agricultural finance and value chain development and understanding.
• Significant local knowledge and networks.
• Ability to deliver with minimal supervision.
• Experience in structuring financial products in the agricultural sector will be an added advantage

HR Assistant

Job Summary
The position is responsible for providing administrative support to the Human Resource department and assisting with various HR functions. 

Responsibilities

• Support with recruitment through posting job adverts, scheduling interviews, and conducting reference checks; 
• Support with onboarding new employees including processing paperwork and completing background checks; 
• Maintain employee records by updating employee files and ensuring that all employee information is accurate; 
• Support payroll administration by collating monthly payroll change advises; 
• Respond to employee inquiries on HR administrative processes, policies, and procedures; 
• Collect, collate, compile and update data on staff medical and other insurance schemes; 
• Monitor, update and maintain the HR information systems for accurate and credible HR databases; 
• Provide HR administrative support to other departments when required;
• Update the staff leave inventory and annual leave plan for accurate records; 
• Support in implementation of staff welfare programs and activities. 

Qualification

• Degree in Human Resource Management; OR 
• Degree in Social Sciences or a related field with a professional qualification in Human Resource Management. 

Experience

• At least one (1) year experience in a busy Human Resource environment.

Method of Application

Interested candidates are invited to send their up-to-date CV with their contact details, copies of academic and professional certificates, details of current and expected remuneration, the names of three professional referees and a cover letter demonstrating how you meet our requirements to hr@kenyacic.org.

The subject of the email should be the position being applied for. Closing date for applications Monday, 5 th June 2023. Only shortlisted candidates will be contacted. Kenya Climate Innovation Center is an equal opportunity employer.