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Individual Contractor – Administrative Assistant
Responsibilities
Under the overall supervision of the Regional Representative and direct supervision of the P4 Procurement Officer, the contractor will perform the following tasks:
- Assessing and monitoring contract performance including advising on actions to address instances of non-compliance/partial compliance with contractual obligations.
- Maintaining updates on all procurement templates in order to ensure uniformity of procurement documentation as recommended by the head of Procurement from time to time.
- Assist during audits by gathering and compiling procurement documents from all programmes requested by the auditors during audits with the guidance of the procurement head.
- Coordinating with staff responsible for LVAs across ROEA pillars to get monthly reports on LVAs; ensure visibility of spend and establish requirements that can be fulfilled through other procurement methods e.g., Contracts and adherence to the UN rules governing the use LVAs. This will include creating monthly reports and sending them to pillar managers.
- Liaising, monitoring, and coordinating with all pillars regarding acquisition planning and obtaining quarterly plans on upcoming procurements as well as monitoring and reporting on the implementation of the acquisition plans.
- Maintaining electronic and hard copy files to ensure proper accountability of procurement documentation. This includes constant verification of procurement documents against the developed checklists to ensure compliance and completeness of the files.
- Liaising with the ROEA procurement team regarding claims and disputes including instances demanding specific performance, claims against contractual conditions and warranties, and other contractual remedies and escalating them as deemed appropriate.
- Maintain Purchase Order/ Contract logs which indicate the agreed delivery timelines and follow up/expedite the delivery and notify the responsible parties in case of delays in delivery or service provision in order to take timely intervention or corrective action.
- Follow up with suppliers to ensure timely delivery and compliance to contractual terms, including reporting to the P4 Procurement Officer to address instances of poor performance and contractual breach.
- Follow up on vendor payment in case of delays and escalating the issue where necessary to the relevant authority.
- Coordinating with procurement staff in preparation of weekly procurement activities report shared with programme managers on a weekly basis.
- Support office focal points with the drafting of operating manuals and guidance notes.
- Compiling and analysing data from a variety of sources, summarizing and presenting conclusions for review.
- Screen incoming correspondence; compiles background documents and references; identify issues requiring the manager’s attention monitors and follows up on actions to be taken.
- Researches, compiles and summarizes background materials for use in the preparation of reports, briefs, speeches, etc; scans reports from specialized agencies, as well as newspapers, magazines, periodicals and other information sources to identify articles of interest to the manager.
- Collation and dissemination of bi-weekly briefs and monthly web stories.
Qualifications/special skills
- High school diploma is required.
- At least five years of relevant professional experience in the field of General office Administration, Programme management or Programme development is required. Working experience in an international organization or the United Nations system is desirable.
- Excellent drafting skills; competence to synthesize large quantities of information in clear and concise form is desirable.
- Ability to work independently and in a team is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For this post, oral and written fluency in English is required. Knowledge of another official United Nations language is an advantage. Knowledge of Swahili is desirable.
International Consultant to Develop Unodc Strategic Framework for Eastern Africa 2024-2030
Qualifications/special skills
- An advanced university degree (Master’s degree or equivalent) in law, international development, public policy, political and social sciences, international affairs or related field- is required.
- A first level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- Minimum of 7 years of progressively responsible professional work experience at the international or national level in the field of public policy, governance, policy development and analysis, research, rule of law or related field is required.
- Demonstrated experience in drafting strategic documents, policies in the area of criminal justice, governance, rule of law, etc is required.
- Knowledge of the Eastern Africa context as well as of conflict/post conflict contexts is required
- Excellent analytical skills is desirable.
- Strong communication skills and abilities to convey complex messages to a wider audience clearly is desirable.
- Excellent drafting skills in English is desirable.
- Experience in the United Nations or another international organization is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Crime Prevention and Criminal Justice Officer (Anti-corruption)
Competencies
- Professionalism: Has knowledge and understanding of theories, concepts and approaches to corruption and economic crime.
- Has good knowledge of legislative and operational aspects of preventing and combating corruption, including their international dimensions. Has ability to identify issues, analyze and contribute to the resolution of problems/issues.
- Has conceptual analytical and evaluative skills to conduct independent research and analysis. Has knowledge of the mandates of the United Nations Office on Drugs and Crime, as well as of the work of the United Nations in crime prevention and criminal justice, in particular substantive knowledge of the United Nations Convention against Corruption. Has ability to apply good judgment in the context of assignments given and ability to provide effective specialized advice. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management.
- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation:
- Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
- An advanced university degree (Master’s degree or equivalent) in law, criminal justice, international relations, economics, political and social sciences, or a related discipline.
- A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
- A minimum of five years of professional work experience within anti-corruption bodies or investigating and prosecuting corruption cases in anti-corruption agencies, law enforcement, prosecution service or the judiciary in international organizations or non-governmental organizations is required.
- Work experience with mutual legal assistance, proceeds of crime or asset recovery legislation and casework is desirable.
- Work experience in designing national anti-corruption policies, strategies and public campaigns is desirable. Experience in data analytics or related area is desirable.
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Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Working knowledge of French is desirable. Knowledge of another United Nations official language is an advantage.
Assistant Administrative Officer
Competencies
- Professionalism: Has knowledge and understanding of theories, concepts and approaches related to administrative, financial, human resources, travel and project management related fields. Has the ability to generate reports and presentations that include graphs, maps and tables. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management. Has a broad understanding of the UNODC Eastern Africa region in its role in participation of UN reforms. Has knowledge of the mandates of the United Nations Office on Drugs and Crime. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
- A first-level university degree in finance, business administration, finance, accounting, economics or other related fields is required.
Work Experience
- A minimum of two years of progressive responsible professional experience in administration, finance, accounting, project/programme management and related fields is required. Work experience with an Enterprise Resource Planning (ERP) system, such SAP/Umoja, Inspira, and Integrated Planning, Management and Reporting (IPMR) is desirable.
- Experience in managing grants specifically EU grants is desirable.
- Experience in the use of Microsoft power BI is desirable. Work experience within the United Nations system or a similar international organization is desirable.
- Experience in data analytics or related area is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For this position, fluency in English, is required. Knowledge of Swahili is desirable. Knowledge of another United Nations official language is an advantage.