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Imports Coordinator, MMD Administration
Job Purpose:
To effectively and efficiently track, manage, and clear Import & Export Consignments as well as coordinate expatriate relocations in and out of the country.
Key responsibilities:
Financial Management
- Source, select, and negotiate for the best rates on customs brokerage service on all imports. Ensuring correct clearing procedures and standards as per the Government of Kenya regulatory requirements.
- Responsible for generating Purchase Orders, and GRNs for importation costs incurred and billed to us by clearing agents in accordance with PSCMD policies and procedures.
- Manage the PSCMD receiving & documentation team.
- Assist in managing and following up clearing agents on quick clearance of consignments both imports and exports to avoid demurrage and storage charges.
Administration
- Meet with staff and suppliers to discuss any issues arising from either side and ensure there is a smooth relationship between the two.
- Source for new suppliers that have better quality services and negotiate better prices.
- Interview vendors and visit suppliers’ plants and distribution centers to examine and learn about new customs regulations and import procedures.
- Monitor and coordinate the consignments from the point of origin to the point of discharge.
- Work our operations with suppliers, such as when and how each consignment should be cleared.
Quality Control
- Evaluate suppliers based on price, quality, and delivery time.
- Evaluate and monitor contracts to be sure that vendors supply comply with the terms and conditions of the contract and to determine the need for changes.
- Ensure all permits from the relevant regulatory bodies such as PPB, NCK, and KMLTTB have been applied for and approved to facilitate smooth clearance.
- Ensure SGS inspection.
- Ensure correct duties/taxes are paid to KRA customs.
- Plan and manage imports/exports.
Coordination
- Co-ordinate all imports/exports with suppliers, clearing agents, regulatory bodies, and customs.
- Support clearing agents with relevant documentation to facilitate clearance.
- Coordinate with suppliers to ensure on-time delivery.
- Monitor and coordinate deliveries of items between suppliers and clearing agents to ensure that all items are imported for each warehouse/site/store on time.
- Co-ordinate receiving of shipment with the PSCMD receiving bay team.\
Reporting
- Maintain complete updated import/export records/data.
- Maintain and review records of existing contracts.
- Monitor the seamless flow of invoices to the documentation team.
- Ensure compliance with institution policies, and procedures and conduct regular checks on the teams dealing with imports/exports to confirm their adherence to the same.
Qualifications, Experience and Skills required:
- Business related University Degree.
- Clearing & Forwarding Diploma from IATA accredited institution.
- Membership to Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage
- At least two years’ work experience in a related field/work environment
- Ability to work in team
- Excellent interpersonal and communication skills; Excellent customer service skills and customer focus
- Ability to lift heavy boxes, climb and bend
- Knowledge of warehousing/stocking
Senior Assistant/Stock Controller, MMD Satellites
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Job Purpose:
To stock, manage and supply Pathology & Radiology consignments, Medical/Surgical, Food & Beverage, Engineering, CAPEX and General stores items required by various hospital-wide, Outreach and University Centre users. Accurate reporting of inventory held within respective areas of responsibility.
Responsibilities:
- In charge of the assigned warehouse and/or Sub Store
- Service material requests from end-users.
- Ensure accurate, timely and complete posting and updating of transactions in the system, accurate and timely issue of items.
- Stack Items safely and neatly i.e., identifiable, and traceable.
- Ensure there are no stock outs by pre-empting the purchaser on items running low on stocks.
- Recommend optimum quantities of items to be replenished.
- Receiving of inventory from vendors against Purchase Orders, verifying quantity and quality.
- Accurate and on-time receiving and verification of invoices and forwarding to Finance for processing.
- Assist in maintaining minimum stock days.
- Verify the quality of goods received from vendors/Warehouses/Sub stores.
- Follow up on issues that end users have not accepted.
- Adhere to the FEFO method of stock movement.
- Manage a minimum value of expiries and items being obsolete.
- Take part in quarterly stock takes.
- Reporting; Ensure daily submission of checklist, Monthly on-time submission of bulk SPR for inventory replenishment, slow moving inventory, approved disposal forms and QVR reports.
- Any other duties that may be assigned by PSCMD Supervisor, including support in the role of Purchase Assistant.
Qualifications and Skills Requirements:
- Business-related Diploma or Certification.
- Membership to the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.
- At least two years of work experience in a related field/work environment
- Proficiency in working with MS Office – MS Excel and MS word
- Ability to work in a team
- Excellent customer service skills and customer focus,
- Excellent interpersonal/ communication skills
- Attention to detail and problem-solving skills
- Has initiative and is proactive
- Ability to lift heavy boxes, climb and bend
- Knowledge of warehousing/stocking
Method of Application
Use the link(s) below to apply on company website.