Latest Jobs at Aga Khan University Hospital

Logistics jobs, Procurement jobs, Store-keeping jobs, Supply Chain jobs 

Imports Coordinator, MMD Administration

Job Purpose:

To effectively and efficiently track, manage, and clear Import & Export Consignments as well as coordinate expatriate relocations in and out of the country.

Key responsibilities:

Financial Management

• Source, select, and negotiate for the best rates on customs brokerage service on all imports. Ensuring correct clearing procedures and standards as per the Government of Kenya regulatory requirements.
• Responsible for generating Purchase Orders, and GRNs for importation costs incurred and billed to us by clearing agents in accordance with PSCMD policies and procedures. 
• Manage the PSCMD receiving & documentation team.
• Assist in managing and following up clearing agents on quick clearance of consignments both imports and exports to avoid demurrage and storage charges.

Administration

• Meet with staff and suppliers to discuss any issues arising from either side and ensure there is a smooth relationship between the two.
• Source for new suppliers that have better quality services and negotiate better prices.
• Interview vendors and visit suppliers’ plants and distribution centers to examine and learn about new customs regulations and import procedures.
• Monitor and coordinate the consignments from the point of origin to the point of discharge.
• Work our operations with suppliers, such as when and how each consignment should be cleared.

Quality Control

• Evaluate suppliers based on price, quality, and delivery time.
• Evaluate and monitor contracts to be sure that vendors supply comply with the terms and conditions of the contract and to determine the need for changes.
• Ensure all permits from the relevant regulatory bodies such as PPB, NCK, and KMLTTB have been applied for and approved to facilitate smooth clearance.
• Ensure SGS inspection.
• Ensure correct duties/taxes are paid to KRA customs.
• Plan and manage imports/exports.

Coordination

• Co-ordinate all imports/exports with suppliers, clearing agents, regulatory bodies, and customs.
• Support clearing agents with relevant documentation to facilitate clearance.
• Coordinate with suppliers to ensure on-time delivery.
• Monitor and coordinate deliveries of items between suppliers and clearing agents to ensure that all items are imported for each warehouse/site/store on time.
• Co-ordinate receiving of shipment with the PSCMD receiving bay team.\

Reporting

• Maintain complete updated import/export records/data.
• Maintain and review records of existing contracts.
• Monitor the seamless flow of invoices to the documentation team.
• Ensure compliance with institution policies, and procedures and conduct regular checks on the teams dealing with imports/exports to confirm their adherence to the same.

 Qualifications, Experience and Skills required:

• Business related University Degree.
• Clearing & Forwarding Diploma from IATA accredited institution.
• Membership to Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage
• At least two years’ work experience in a related field/work environment
• Ability to work in team
• Excellent interpersonal and communication skills; Excellent customer service skills and customer focus
• Ability to lift heavy boxes, climb and bend
• Knowledge of warehousing/stocking

Senior Assistant/Stock Controller, MMD Satellites

Job Purpose:

To stock, manage and supply Pathology & Radiology consignments, Medical/Surgical, Food & Beverage, Engineering, CAPEX and General stores items required by various hospital-wide, Outreach and University Centre users.  Accurate reporting of inventory held within respective areas of responsibility.

Responsibilities:

• In charge of the assigned warehouse and/or Sub Store
• Service material requests from end-users.
• Ensure accurate, timely and complete posting and updating of transactions in the system, accurate and timely issue of items.
• Stack Items safely and neatly i.e., identifiable, and traceable.
• Ensure there are no stock outs by pre-empting the purchaser on items running low on stocks.
• Recommend optimum quantities of items to be replenished.
• Receiving of inventory from vendors against Purchase Orders, verifying quantity and quality.
• Accurate and on-time receiving and verification of invoices and forwarding to Finance for processing.
• Assist in maintaining minimum stock days.
• Verify the quality of goods received from vendors/Warehouses/Sub stores.
• Follow up on issues that end users have not accepted.
• Adhere to the FEFO method of stock movement.
• Manage a minimum value of expiries and items being obsolete.
• Take part in quarterly stock takes.
• Reporting; Ensure daily submission of checklist, Monthly on-time submission of bulk SPR for inventory replenishment, slow moving inventory, approved disposal forms and QVR reports.
• Any other duties that may be assigned by PSCMD Supervisor, including support in the role of Purchase Assistant.

 
Qualifications and Skills Requirements:

• Business-related Diploma or Certification. 
• Membership to the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.
• At least two years of work experience in a related field/work environment
• Proficiency in working with MS Office – MS Excel and MS word
• Ability to work in a team
• Excellent customer service skills and customer focus,
• Excellent interpersonal/ communication skills
• Attention to detail and problem-solving skills
• Has initiative and is proactive
• Ability to lift heavy boxes, climb and bend
• Knowledge of warehousing/stocking

Method of Application

Use the link(s) below to apply on company website.

• Imports Coordinator, MMD Administration
• Senior Assistant/Stock Controller, MMD Satellites