New Job Vacancies at Kenya Bureau of Standards

Procurement jobs, Supply Chain jobs, Finance jobs, Accounting jobs, Engineering jobs, Technical jobs,

Assistant Manager, Quality Assurance

Job Purpose

Coordinates and is accountable for implementation of conformity assessment systems based on approved specifications in inspection and certification of locally manufactured and imported products in specific sectors within the section including but not limited to: Mechanical, Civil, Building & Construction, Textile & Leather, Electrotechnical engineering; chemical, petrochemical, food and agriculture. This is to facilitate local, regional and international trade and ease of doing business while safeguarding consumer health and safety, protection of environment in line with Articles 42, 43(a, b, c & d), 46 (a, b & c) of the Constitution of Kenya and the Standards Act (Cap 496 Laws of Kenya); and entrenchment of a culture of quality for the realization of Kenya’s vision 2030, African Union Agenda 2063 and United Nations Sustainable Development Goals.

Key Responsibilities / Duties / Tasks
Managerial / Supervisory Responsibilities

• Coordinates and is responsible for implementation, monitoring and evaluation of conformity assessment systems based on Kenya Standard or approved specifications for the purpose of realization of sustainable development goals, Kenya vision 2030 and African Union Agenda 2063 and promote market access of Kenyan products;
• Reviews and is responsible for promoting development of over 2,000 products in Kenya through implementation of standards within specific sectors in the section which are key to the achievement of the Agenda 2063, Kenya Vision 2030 and the Sustainable Development Goals;
• Coordinates development, implementation and monitoring of the conformity assessment systems and legal requirements to safeguard health and safety of consumers and protection of environment;
• Coordinates monitoring and evaluation of compliance of locally manufactured products with regulatory and statutory requirements within specific sectors in the section;
• Manages implementation of the resource mobilization strategies to increase revenue base and ensure financial sustainability within specific sectors in the section;
• Coordinates development, cascading and monitoring sectional performance targets in line with strategic plan to ensure realization of organizational objectives within the section;
• Coordinates execution of contractual services requested by industry to ensure compliance of products to relevant standards within the section;
• Coordinates establishment, implementation, maintenance, monitoring & evaluation and improvement of Management systems adopted by KEBS for the purpose of ensuring efficiency and sustained customer satisfaction within the section; and
• Articulates matters relating to product certification status and sectional performance in departmental meetings.

Operational Responsibilities / Tasks

• Coordinates the development and implementation of workplans, medium term expenditure framework, and procurement plans within the section;
• Coordinates development, implementation, monitoring and evaluation of product certification schemes of supervision and control in the section in order to facilitate manufacturing, trade, protect environment and health and safety of the consumers;
• Plans for inspection, organizes logistics, inspects and assesses factories for product compliance and gives feedback to the manufacturers and guides in implementation of corrective actions by manufacturers whose products fail to comply with the requirements of relevant standards within the section;
• Reviews factory inspection reports, prepares summaries for consideration by Manager Quality Assurance;
• Provides sector specific data for use in the review of Standards in the National and Regional standard development process in order to address emerging issues;
• Coordinates and is responsible for preparation of justifications for firms seeking certification to Diamond Mark and submits to the Manager, Quality Assurance for consideration;
• Coordinates risk profiling and analysis of locally manufactured products within specific sectors in the section and advises on the implementation of strategies for the safeguarding of the health and safety of consumers;
• Participates in interagency activities to enhance efficiency in operations within various Government agencies;
• Liaises with other KEBS departments on issues pertaining to local manufacturing of products to ensure it is carried out efficiently for trade facilitation and protection of consumers;
• Coordinates tracking of payments of Product Certification and Testing fees to ensure all payments due to KEBS are collected;
• Reviews sectional performance targets, monitors implementation, submits reports to the Manager Quality Assurance;
• Coordinates monitoring of product certification risks, updates sectional risk register, and submits reports for consideration by Manager Quality Assurance;
• Coordinates development of staff competencies in the section through formal training programs, mentorship, coaching and on-the-job training to deliver divisional objectives; and
• Allocates duties and approves leave for direct reports.

Academic qualifications

• Bachelor’s Degree in Science, Technology, Engineering and mathematics (STEM).

Professional Qualifications / Membership to professional bodies

• The job is predominantly office based but involves travelling within and outside the country for Product Certification functions, industry engagements forums and meetings.
• Occasional hostile working environment especially in the field and factory visits, occasional exposure to hazardous materials

Job Competencies (Knowledge, Experience and Attributes / Skills).

• Registration with any of the following Professional bodies e.g.:
  • Engineers Board of Kenya;
  • Chemical society of Kenya;
  • Physics society of Kenya;
  • Food Nutrition and Dietetics Board;
  • Computer Society of Kenya;
  • Kenya Institute of Management;
  • National Quality Institute or any other relevant body; and
  • Any other relevant professional body.
• Gazetted Inspector

Previous relevant work experience required.

• At least 7 years work experience in conformity assessment field out of which 3 years must have been in a supervisory role.

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills and competence

• Quality Inspection and Systems auditing Skills;
• Skills to apply Statistical quality control tools;
• Negotiation skills;
• Prosecution skills;
• Project management skills;
• Financial management skills;
• Management skills;
• Information, communication, and technology skills;
• Leadership skills;
• Presentation skills;
• Report writing; and
• Analytical skills.

Behavioural

• Counselling skills;
• Problem solving skills;
• Time management skills;
• Communication skills; and
• Interpersonal skills.

Assistant Manager Internal Audit

Job Purpose

Coordinates auditing of implementation of KEBS policies, strategies, Legal requirements, government policies and risk management framework to enhance effectiveness of governance, internal controls and compliance to support KEBS mandate on Standardization, Metrology and Conformity Assessment (SMCA) to ensure prudent and efficient utilisation of the KEBS annual budget of approximately KES 6 Billion. This is to promote local, regional and international trade and ease of doing business while safeguarding consumer health and safety, protection of environment in line with Articles 42, 43(a, b, c & d), 46 (a, b & c) of the Constitution of Kenya and the Standards Act (Cap 496 Laws of Kenya); and entrenchment of a culture of quality for the realization of Kenya’s vision 2030, African Union Agenda 2063 and United Nations Sustainable Development Goals.

Key Responsibilities/ Duties / Tasks

Managerial/SupervisoryResponsibilities

• Supervises implementation of audit strategies and procedures, in accordance with standards defined by Public Sector Accounting Board to ensure compliance with constitutional values, applicable laws and policies and promote prudent management of revenue, expenditure, assets and liabilities of organization;
• Supervises implementation of the establishment of a risk-based framework in order to align the priorities and agenda of the Internal Audit functions with the strategic goals of the organization;
• Coordinates the implementation of Internal Audit Charter to align with the internal Audit professional standards, codes of practice & policies, legislative frameworks and government regulations;
• Supervises internal auditing activities and is accountable for coordinating external review of internal audit process to maintain objectivity and effectiveness of the audit process;
• Coordinates the implementation of business continuity strategies within the section to ensure resilient and Sustainability of Internal Audit processes;
• Coordinates the development of staff competencies in the section through provision of formal training programmes, mentorship, coaching and on-the-job training to deliver on the departmental objective;
• Oversees implementation, monitoring and improvement of the Management Systems adopted by KEBS in the division for the purpose of ensuring efficiency, effectiveness and sustained customer satisfaction;
• Leads in the identification and provision of sectional resources both human and physical needs for effective implementation and achievement of strategic objectives;
• Provides leadership in development of performance management framework and productivity improvement in the section;
• Leads in the development, implementation and monitoring of corporate whistle blowing policy; and
• Provide leadership in the implementation of NSC resolutions in relation to Internal Audit section.

OperationalResponsibilities/Tasks

• Coordinates implementation of the budgets, Medium Term Expenditure Framework and procurement plans for the division;
• Coordinates the implementation of annual Audit Plan to ensure that all functional areas are covered during audits by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes;
• Monitors the implementation of legal requirements, Government directives, Mwongozo, audit policies, strategies and plans in order to enhance corporate governance;
• Supervises implementation of business continuity strategies to ensure sustainability of KEBS operations;
• Coordinates communication within the section for effective service delivery and customer satisfaction;
• Supervises financial audits to ensure compliance with all applicable laws, regulations and requirements defined by Public Sector Accounting board;
• Coordinates monitoring of new projects, processes and systems to ensure compliance with the corporation’s policies and procedures and applicable laws;
• Coordinates monitoring of corporate and sectional risks and submits reports for consideration to the Manager – Internal Audit;
• Provides leadership in appropriate and effective communication within the section for effective service delivery and customer satisfaction;
• Identifies and recommends the requisitions of section resources both human and physical needs for effective implementation and achievement of strategic objectives;
• Coordinates the development of staff competencies in the section through formal training programs, mentorship, coaching and on-the-job learning to be able to deliver on the section’s objectives;
• Sets performance targets in internal audit section for the realization of KEBS strategic objectives;
• Coordinates the updating internal audit databases;
• Approves sectional expenditure and;
• Assigns duties and approves leave for the direct reports.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor degree in Finance, Accounting or a Business related Degree.

Professional Qualifications / Membership to professional bodies

• Certified Public Accountant of Kenya (CPA K); and
• Certified Internal Auditor.

Previous relevant work experience required.

• A minimum of seven (7) years’ relevant work experience out of which a minimum of 3 years must have been at supervisory level.

Functional Skills, Behavioral Competencies/Attributes:

Functional

• Management and governance skills
• Project management skills
• Financial management skills
• Leadership skills
• Presentation skills
• Report writing
• Analytical skills
• Auditing Skills
• Negotiation skills

Behavioural

• Counselling skills.
• Problem solving skills
• Time management skills
• Communication skills
• Interpersonal skills

Assistant Manager, Supply Chain

Job Purpose

Coordinates the implementation of supply chain management strategies through procurement planning; identification, prequalification and registration of suppliers; procurement of goods, works and services; evaluation of supplier performance, vendor management, safe storage and disposal of assets in the assigned section in accordance with the provisions of Public Procurement and Asset Disposal Act, related laws and regulations for the purpose of facilitating and supporting KEBS mandate on Standards, Metrology and Conformity Assessment (SMCA). This is to promote local, regional and international trade and ease of doing business while safeguarding consumer health and safety, protection of environment in line with Articles 42, 43(a, b, c & d), 46 (a, b & c) of the Constitution of Kenya and the Standards Act (Cap 496 Laws of Kenya); and entrenchment of a culture of quality for the realization of Kenya’s vision 2030, African Union Agenda 2063 and United Nations Sustainable Development Goals

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

• Coordinates the implementation of the supply chain management policies, strategies and procedures as per the provisions of Public Procurement and Asset Disposal Act, related laws and regulations in
• the assigned section to facilitate and position Standardization, Metrology and Conformity Assessment(SMCA) processes towards the realization of KEBS mandate;
• Coordinates implementation, monitoring and evaluation of corporate procurement plans in the assigned section to ensure availability of resources for delivery of KEBS services;
• Supervises identification, evaluation, selection, prequalification and monitoring of performance of suppliers to ensure availability of supplies and continuity of procurement services;
• Coordinates procurement of goods, works and services in the assigned section to facilitate the delivery of KEBS services and ensure value for money;
• Coordinates the verification of all procurement and disposal activities in the assigned section in accordance with the Public Procurement Act and KEBS manual and policies to ensure the supplier goods, works and services meet the specifications;
• Analyzes and evaluates historical and market information to improve supply chain processes and inform purchasing decisions in the assigned section;
• Controls and manages inventory, stores and assets in the assigned section as per the provisions of the Public Procurement and Disposal Act;
• Provides professional advice to the Manager, Supply Chain on procurement matters to ensure compliance with relevant procurement laws and regulations;
• Manages implementation of Risk Management Framework in the assigned Section to mitigate risks that affect the realization of business objectives.
• Manages implementation, maintenance, monitoring & evaluation and improvement of Management systems adopted by KEBS at the Section for the purpose of ensuring efficiency and sustained customer satisfaction.
• Leads in implementation of business continuity management to ensure business resilience, sustainability, and sustained customer satisfaction in the assigned section;
• Oversees identification and provision of section’s resources both human and physical needs for effective implementation and achievement of strategic objectives.

Operational Responsibilities / Tasks

• Supervises development and implementation of sectional work plans, budget, Medium Term Expenditure Framework, (MTEF) and procurement plans;
• Provides technical advice to the Manager Supply Chain in relation supply chain matters that have economic impact on KEBS;
• Advises and recommend the best procurement methods that promotes competition, fairness and accountability in the assigned section;
• Supervises procurement and asset disposal in the assigned section to ensure compliance with Public Procurement Act, regulations and other relevant laws;
• Coordinates implementation of inventory management Systems in the assigned section to ensure availability and sustainability of stock items and oversees periodic and annual stock taking as guided by procurement laws;
• Provides secretariat services during evaluation of tenders, quotations and disposal committees in the assigned section;
• Coordinates preparation, advertisement, opening and evaluation of Quotations, Tenders, Proposals and Expressions of Interest tenders and disposal process in the assigned section;
• Coordinates carrying out market research, surveys and global trends in the assigned section with respect to supply chain Management to ensure goods and services being procured are as within market rate, the direction in which the market is going, the competiveness and the key suppliers within the market.
• Manages procurement contracts to ensure the organization gets favorable terms and conditions in the assigned section for effective and efficient delivery of services;
• Manages supplier relationship in the assigned section to facilitate mutual beneficial engagement;
• Approves stores requisitions for replenishment and new purchases
• Manages implementation of stores safety practices in the assigned section in accordance with the Health & Safety Policy to ensure stores staff are operating in good working environment
• Prepares procurement reports for consideration by Manager, Supply chain.
• Reviews and approves sectional performance targets, monitors implementation, submits reports, and recommends performance rewards to the Manager – Supply Chain;
• Supervises the identification skills gaps and develops staff competencies in the assigned section through formal training programmes, mentorship, coaching, and on-the-job training to be able to deliver the sectional objectives;
• Assign duties and approves leave for direct reports.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s degree in Purchasing and Supplies or equivalent

Professional Qualifications / Membership to professional bodies

Professional qualifications

• Post graduate diploma in purchasing and supplies (CIPS Level 6 or equivalent)

Membership to professional bodies

• Kenya Institute of Supply Management (KISM)
• Chartered Institute of Procurement and Supply (CIPS)

Previous relevant work experience required.

A minimum period of eight (8) years relevant work at least three (3) years’ experience in a supervisory capacity

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills

• Auditing Skills
• Negotiation skills
• Management skills
• Information, communication, and technology skills
• Financial management skills
• Project management skills
• Leadership skills
• Presentation skills
• Report writing
• Analytical skills

Behavioural

• Counselling skills.
• Problem solving skills
• Time management skills
• Communication skills
• Interpersonal skills

Assistant Manager, Levy Inspection

Job Purpose

Coordinates development, implementation, monitoring, maintenance and review of standards levy strategies and procedures for purposes of collection and reconciliation of Standards Levy in compliance with the provisions of the Standards Levy Order in the assigned section. This is to enhance the revenue base and ensure financial sustainability of KEBS for purposes of facilitating and supporting KEBS mandate on Standards, Metrology and Conformity Assessment (SMCA) and to promote local, regional and international trade and ease of doing business while safeguarding consumer health and safety, protection of environment in line with Articles 42, 43 (a, b, c & d), 46 (a, b & c) of the Constitution of Kenya and the Standards Act (Cap 496 Laws of Kenya); and entrenchment of a culture of quality for the realization of Kenya’s vision 2030, African Union Agenda 2063 and United Nations Sustainable Development Goals

Key Responsibilities/ Duties / Tasks

Managerial/SupervisoryResponsibilities

• Coordinates development, implementation, monitoring, maintenance, and review of standards levy strategies and procedures in the assigned section for purposes of complying with the provisions of the Standards Levy Order in support of KEBS mandate on Standards, Metrology and Conformity
• Assessment (SMCA) and in realization of United Nations Sustainable Development Goals, Kenya Vision 2030 and African Union Agenda 2063.
• Coordinates implementation of the standards levy order through the collection and reconciliation of Standards Levy to enhance the revenue base and ensure financial sustainability for purposes of delivery of KEBS mandate;
• Leads in gathering and analyzing market intelligence for purposes of formulating competitive and emergent strategies to improving compliance to the standards levy order and facilitate delivery of corporate objectives;
• Guides in undertaking of Industry inspections, audits, financial analysis and investigation of all manufacturers liable for paying standards levy to ensure compliance with Standards levy order and other relevant laws and regulations;
• Coordinates maintenance of linkages and partnerships with National, Regional and International organizations to enhance efficiency in delivery of KEBS mandate;
• Coordinates with other departments, clients, government agencies and organizations to ensure that all standards levy revenues owed are collected and documented.
• Coordinates implementation, monitoring, evaluation, and improvement of Management systems adopted by KEBS for the purpose of ensuring efficiency, effectiveness, and sustained customer satisfaction in the section;
• Leads in implementation of the Risk Management Framework in the section to mitigate against the negative effects of risks and take advantage of opportunities;
• Coordinates development and implementation of business continuity strategies to ensure resilience and sustainability of section’s processes, products and services;
• Coordinates identification and provision of the section’s human and physical resources for effective implementation and achievement of strategic objectives.
•  Coordinates implementation of performance management and productivity improvement strategies and policies in assigned section to ensure effective monitoring and evaluation of sectional processes, products, and services.

OperationalResponsibilities/Tasks

• Coordinates development, implementation, motoring and evaluation of work plans, budget, Medium term expenditure framework and procurement plans in the section;
• Liaises with KRA to ensure all standards levy revenue related to the assigned section collected is remitted to KEBS Account;
• Coordinates the maintenance and control of standards levy databases in the assigned section to ensure they are accurate and up to date;
• Coordinates the implementation of the section’s resource mobilization strategies to enhance revenue base and ensure financial sustainability;
• Recommends the expenditure for the section to the Manager, Standards Levy Inspection;
• Provides technical advice to the Manager, Standards Levy Inspection and the other directorates on standards levy matters to ensure efficient and cost effective running of the organization in realization of KEBS mandate;
• Supervises setting of targets, reviews and approves section performance targets, monitors implementation and submits performance reports to the Manager, Standards Levy Inspection;
• Plans for standards Levy Industrial visits to ensure compliance with the Standards Levy order and improve on Levy revenues;
• Organizes for sensitization programs on standards levy matters to the manufacturers to improve on compliance with the provisions of the standards Levy Order;
• Provides technical advice to legal department and acts as an expert witness in courts, tribunals and legal committees on issues related to standards levy;
• Collaborates with other departments to enhance levy registration and collection;
• Coordinates identification and development of staff competencies in the section through formal training programs, mentorship, coaching and on-the-job training to deliver departmental objectives;
• Allocates duties and approves leave for direct reports

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor’s degree in Business related field

Professional Qualifications / Membership to professional bodies

Professional Qualifications

• Certified Public Accountant, CPA (K);
• Chartered Financial Analyst (CFA);or
• Certified Investment and Financial Analyst(CIFA)
• Association of Chartered Certified Accountants (ACCA).

Membership to professional bodies

• Institute of Certified Public Accountant of Kenya (ICPAK) and in good standing;
• Institute of Certified Investment and Financial Analyst(ICIFA) and in good standing;
• Institute of Chartered Accountants (ICA) and in good standing or
• Chartered Financial Analyst Institute (CFAI) and in good standing
• Kenya Institute of Management
• Institute of Economic Affairs (Kenya)

Previous relevant work experience required.

• At least 8 years work experience out of which 3 years must be in a Supervisory level.

Functional Skills, Behavioural Competencies/Attributes:

Functional

• Financial management skills
• Auditing skills
• Analytical skills
• Investigation skills
• Negotiation skills
• Project management skills
• Information, communication, and technology skills
• Presentation skills
• Report writing

Behavioural

• Counselling skills.
• Problem solving skills
• Time management skills
• Communication skills
• Interpersonal skills

Assistant Manager, Finance

Job Purpose

Coordinates implementation, monitoring, maintenance and review of finance policies, strategies, and procedures in the assigned section/region to improve the financial health of the organization for realization of KEBS mandate on Standards, Metrology and Conformity Assessment (SMCA) with an annual budget of KES 6 Billion. This is to promote local, regional and international trade and ease of doing business while safeguarding consumer health and safety, protection of environment in line with Articles 42, 43(a, b, c & d), 46 (a, b & c) of the Constitution of Kenya and the Standards Act (Cap 496 Laws of Kenya); and entrenchment of a culture of quality for the realization of Kenya’s vision 2030, African Union Agenda 2063 and United Nations Sustainable Development Goals.

Key Responsibilities/ Duties / Tasks

Managerial/SupervisoryResponsibilities

• Coordinates and is accountable for the implementation, monitoring, and review of finance policies, strategies, procedures in the assigned section/region to improve the financial health of KEBS for the realization of KEBS mandate on Standards, Metrology and Conformity Assessment (SMCA), United Nations Sustainable Development Goals, Kenya Vision 2030 and African Union Agenda 2063;
• Oversees the implementation and maintenance of effective, efficient and transparent internal controls systems, management and financial accounting systems to ensure that financial transactions are recorded and reported accurately in the assigned section in compliance with the relevant laws and regulations;
• Leads in the development of quarterly and annual financial statements in compliance with the requirements of International Public Sector Accounting Standards (IPSAS), Public Finance Management Act (PFM) and other reporting guidelines;
• Guides in Payroll and tax administration in the organisation to ensure compliance with statutory requirements and minimize exposure to financial loss, improve cash management and timely disbursements of salaries;
• Supervises identification of best investment opportunities in order to maximize return on investments and enhance financial sustainability;
• Coordinates the maintenance of the fixed Assets register and books of accounts to keep track of the financial transactions and for traceability of the assets in compliance with the relevant laws and other requirements;
• Establishes, implements, monitors, evaluates and improves Management Systems adopted by KEBS in the section for the purpose of ensuring efficiency, effectiveness and sustained customer satisfaction;
• Develops and implements the Risk Management Framework in the section to mitigate against the negative effects of risks and take advantage of opportunities;
• Coordinates the implementation of business continuity strategies to ensure resilience and sustainability of section’s processes, products and services;
• Guides in the implementation of performance management and productivity improvement strategies, policies and tools in the section to ensure effective monitoring and evaluation of KEBS processes, products and services; and
• Coordinates identification and provision of the section’s human and physical resources for effective implementation and achievement of strategic objectives.

OperationalResponsibilities/Tasks

• Coordinates development and implementation of sectional work plans, annual budgets and procurement plans;
• Reviews and submits quarterly and annual financial statements in compliance with International Public Sector Accounting Standards (IPSAS), Public Finance Management Act (PFM) to the Manager, Finance;
• Supervises collection of funds due, disbursements and bank accounts reconciliations to meet KEBS financial obligation and safeguard resources in delivery of the corporate objectives;
• Supervises the maintenance and control of corporate financial databases and accountable documents for purposes of safeguarding KEBS physical and information assets;
• Provides technical advice to legal department and acts as an expert witness in courts, tribunals and legal committees on issues related to finance;
• Coordinates resolution of issues raised by internal and external financial audits in the section;
• Recommends the expenditure for the section to the Manager Finance for consideration;
• Monitors Corporate Annual budgets to ensure that revenue and expenditure is kept in line with the budget and provides management with business and management accounts reports with the aim of ensuring business decision making and to support the delivery of KEBS services;
• Coordinates the daily operations of the business accounts, monitors and analyses accounting data to ensure quality reporting;
• Monitors adherence and compliance with Service Charter commitments, Service Level Agreements (SLA) and Memoranda of Understanding (MOU’s) with Agent banks and other principals to safeguard against risks;
• Sets sectional targets, reviews and approves performance targets, monitors implementation and submits performance reports to the Manager, Finance;
• Identifies and develops staff competencies in the section through formal training programs, mentorship, coaching and on-the-job training to deliver departmental objectives; and
• Allocates duties and approves leave for direct reports.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor’s Degree in Business related field

Professional Qualifications / Membership to professional bodies

Professional Qualifications

• Certified Public Accountant, CPA (K);
• Chartered Financial Analyst (CFA);
• Certified Investment and Financial Analyst (CIFA); or
• Association of Chartered Certified Accountants (ACCA).

Membership to professional bodies

• Institute of Certified Public Accountant of Kenya (ICPAK) and in good standing;
• Institute of Certified Investment and Financial Analyst (ICIFA) and in good standing;
• Institute of Chartered Accountants (ICA) and in good standing or
• Chartered Financial Analyst Institute (CFAI) and in good standing

Previous relevant work experience required.

At least 8 years’ relevant experience out of which 3 years must have been in a Supervisory level

Functional Skills, Behavioral Competencies/Attributes:

Functional

• Financial management skills
• Auditing Skills
• Strategic management skills
• Analytical skills
• Investigation skills
• Negotiation skills
• Project management skills
• Information, communication, and technology skills
• Presentation skills
• Report writing skills

Behavioural

• Counselling skills.
• Problem solving skills
• Time management skills
• Communication skills
• Interpersonal skills

Assistant Manager, Market Surveillance

Job Purpose

Coordinates monitoring and evaluation of the quality and compliance of locally manufactured and imported products in the assigned sectors including but not limited to: Mechanical, Civil, Building & Construction, Textile & Leather, Electrotechnical engineering; chemical, petrochemical, food and agriculture in the Kenyan market to ensure that the products comply with approved Kenya, Regional and International Standards; and taking appropriate enforcement actions as mandated under the Standards Act Cap 496, Laws of Kenya.

This is to facilitate local, regional and international trade and ease of doing business while safeguarding consumer health and safety, protection of environment in line with Articles 42, 43(a, b, c & d), 46 (a, b & c) of the Constitution of Kenya and the Standards Act (Cap 496 Laws of Kenya); and entrenchment of a culture of quality for the realization of Kenya’s vision 2030, African Union Agenda 2063 and United Nations Sustainable Development Goals.

Key Responsibilities/ Duties / Tasks

Managerial/SupervisoryResponsibilities

• Supervises implementation of strategies and policies for market surveillance in the assigned sectors in order to safeguard the health and safety of over 50 Million consumers in Kenya; protection of the environment; and entrenchment of a culture of quality in the country for delivery of KEBS mandate, realization of sustainable development goals, Kenya Vision 2030 and African Union Agenda 2063;
• Executes the National Action Plan to Combat Illicit Trade in liaison of multiagency team in order to protect businesses in the assigned sectors from unfair competition;
• Organizes market surveillance consultative forums in the assigned sectors to create awareness and enlist support for market surveillance enforcement strategies;
• Monitors compliance of locally manufactured and imported products in the assigned sectors to safeguard the health and safety of consumers and protection of local industries in support of the Kenya Industrialization Strategy;
• Organizes gathering, analyzing and sharing of intelligence in liaison with Interpol, International Maritime Organization (IMO), Coast Guard, Kenya Revenue Authority, Kenya Defence forces, and the Directorate of Criminal Investigations to detect and prevent entry of substandard and illicit products and dumping of hazardous waste in the country;
• Formulates and implements strategies for investigation and resolution of consumer complaints in the assigned sectors for purpose of protection of consumer rights;
• Establishes, implements, monitors, evaluates and improves Management Systems adopted by KEBS in the department for the purpose of ensuring efficiency, effectiveness and sustained customer satisfaction;
• Establishes and implements of corporate risk management framework to minimize risk for achievement of organizational objectives in the sections;
• Advises the Manager, Market Surveillance on emerging issues on market surveillance and regulatory framework in the assigned sectors;

OperationalResponsibilities/Tasks

• Develops and implements sectional workplans, annual budgets procurement plans.
• Develops and implements sensitization programmes in Conformity Assessment for economic operators;
• Supervises development, maintenance and improvement of the database for consumer complaints, samples of tested products, seized products and their disposal status in the assigned sectors;
• Compiles case files on non-conforming products for prosecution of offenders in liaison with Directorate of Criminal Investigation
• Develops and supervises implementation of operating procedures for monitoring compliance of locally manufactured and imported products in the section;
• Develops and supervises implementation strategies for risk profiling and analysis of product compliance in the assigned sectors and advises on implementation of appropriate strategies;
• Sets sectional targets, reviews and approves performance targets, monitors implementation and submits performance reports to the Manager, Market Surveillance;
• Collaborates with Standards Development, Metrology, Testing, Quality Assurance and Inspection
• departments to enhance operational efficiencies and effectiveness of service delivery;
• Identifies and development of staff competencies in the division through formal training programs, mentorship, coaching and on-the-job training to deliver departmental objectives.
• Allocates duties and approves leave for direct reports.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor’s Degree in Science, Technology, Engineering and mathematics (STEM

Professional Qualifications / Membership to professional bodies

• Gazetted Inspector
• Registration with any of the following Professional bodies e.g.:
  • Engineers Board of Kenya,
  • Kenya Chemical society
  • Physical Society of Kenya,
  • Food Nutrition and Dietetics Board
  • Computer Society of Kenya
  • Kenya Institute of Management
  • National Quality Institute or any other relevant
• Any other relevant professional body

Previous relevant work experience required.

• At least 7 years’ relevant experience out of which 3 years must have been in a supervisory level.

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills

• Investigation skills
• Prosecution Skills
• Quality Inspection and Auditing Skills
• Negotiation skills
• Project management skills
• Financial management skills
• Supervisory skills
• Information, communication, and technology skills
• Presentation skills
• Report writing
• Analytical skills

Behavioural

• Counselling skills.
• Problem solving skills
• Time management skills
• Communication skills
• Interpersonal skills

Assistant Manager — Standards Development

Job Purpose

Coordinates the development of standards in specific sectors of industry in the section which includes but not limited to Mechanical, Civil, Building & Construction, Textile & Leather, Electrotechnical engineering; Metrology and ICT, chemical, environmental, petrochemical, food, agriculture and services for the purpose of facilitating local, regional, and international trade; promoting innovation in Kenyan Industries, protection of consumer health and safety; and environment in accordance with Article 42, 43, 46 (a, b & c) of the Constitution of Kenya 2010 and the Standards Act Cap 496 Laws of Kenya and entrenchment of a culture of quality for the realization of Kenya vision 2030, African Union Agenda 2063 and United Nations Sustainable Development Goals.

Articulates Kenya’s sector specific position in Standardization, Metrology and Conformity Assessment (SMCA) in regional and international fora to promote innovation, trade, and quality life within the section.

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

• Coordinates the development of Kenya Standards and other deliverables (Publicly Available Specifications (PAS), Technical Reports (TR), Company standards and National workshop agreements (NWA)) within a specific sector through involvement of stakeholders in national Technical Committees (TCs) based on an established need, for purpose of facilitating trade, protection of health and safety of consumers and environment;
• Coordinates the development of Regional Standards (East Africa Standards and ARSO Standards) and International Standards within a specific sector through involvement of stakeholders in Regional Technical Committees (TCs) for purposes of elimination of technical barriers to trade (TBTs);
• Coordinates the process of development, resolution and submission of national position for international standards by continuously reviewing notifications on pending votes on Draft International Standards for the purpose of influencing technical contents of published international Standards;
• Organizes standards publicity activities (through workshops, seminars) within various sectors for the purpose of awareness creation, training, and uptake of published standards and integration of Standards in Regulations /policies;
• Organizes the establishment, implementation, maintenance, monitoring, evaluation and improvement of Management systems certifications adopted by KEBS for the purpose of ensuring efficiency, effectiveness and sustained customer satisfaction;
• Organizes the implementation of externally or internally funded projects to ensure timely completion within the approved cost and quality to ensure delivery of the project objectives;
• Actualizes performance management and productivity improvement in the section for monitoring and evaluation of performance.

Operational Responsibilities / Tasks

• Monitor compliance to standards development procedures by officers in developing the standards and other deliverables (Publicly Available Specifications (PAS), Technical Reports (TR), Company standards and National workshop agreements (NWA)) at all stages;
• Coordinates research activities in the section with an aim to gathering relevant technical data from industry for standards development at national, regional and international forums;
•  Establishes National Technical Committees in liaison with the manager for purposes of stakeholders engagement in standards development and assign duties to technical officers within the section;
• Coordinates the implementation of the regional and National Standardization Plans within the section;
• Analyses the proposed standards projects within the section prior to presentation to the Manager;
• Identifies,reviewies and take corrective action on non-conforming published or unpublished Kenya standards within the section;
• Guides in the implementation of stakeholders feedback in relations to standards development process;
• Plans, monitors and evaluates standardization activities for the implementation of identified projects for the purpose of achievement of objectives within a specific sector;
• Supervises the development of the national position in relevant National Technical Committee before submission to regional and or international technical committee;
• Coordinates public forums to educate and inform publics on developed standards for purpose of increasing uptake of published standards and integration of Standards in Regulations /policies;
• Leads in resolution of emerging issues that affect trade, health and safety of consumers and environment on matters touching on standards and standardization within the section;
• Articulate technical issues in intergovernmental Task forces and committees with regard to standards and standards related activities;
• Coordinates the development of staff competencies in the section through formal training programmes, mentorship, coaching, hands on learning etc. to be able to deliver the divisional objectives.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s Degree in Science, Technology, Engineering, and mathematics (STEM), humanities and social sciences.

Professional Qualifications / Membership to professional bodies

Registration with relevant professional bodies:

• Engineers Board of Kenya,
• Chemical Society of Kenya
• Physics Society of Kenya
• Kenya Nutritionist and Dietician Institute
• Food Science and Technology Platform – Kenya
• Computer Society of Kenya
• Kenya Institute of Management
• National Quality Institute

Previous relevant work experience required.

• At least 7 years’ relevant work experience relevant work out which 3 years’ in a supervisory position.

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills

• Negotiation skills
• Project management skills
• Financial management skills
• Management skills
• Information, communication, and technology skills
• Leadership skills
• Presentation skills
• Report writing
• Analytical skills
• Auditing Skills

Behavioral

• Counselling skills.
• Problem solving skills
• Time management skills
• Communication skills
• Interpersonal skills

Method of Application

Interested and qualified? Go to Kenya Bureau of Standards on intranet.kebs.org to apply